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J-1 Student Intern VU

Application Materials

Department forms

Student Intern Forms

Application Process

Information will need to be completed by the faculty supervisor that is inviting the Student Intern and by the prospective Student Intern before the online application for the DS-2019 can be completed. Please be sure to use the J-1 Student Intern Application Checklist to make sure you have collected all of the needed information for the application process

Internship Training Plan

The DS-7002 Training/Internship Placement Plan (T/IPP) is a required component for J-1 Student Interns. The information that populates this form is collected in the VU Student Intern Application form in REDCap. To collect the faculty supervisor’s responses prior to initiating the form, you can use the Internship Activities and Goals sheet.

Visa Deemed Export Questionnaire

Once it has been decided to invite a Student Intern to Vanderbilt, please have the faculty supervisor or hiring/hosting manager complete the Visa Deemed Export Questionnaire (VDEQ). As of September 1, 2017 this form must be completed online and submitted directly to Vanderbilt Export Compliance (VEC) via the following link:

Subject/Field Code Selection

The primary faculty supervisor or hosting manager will also need to identify the subject area that best describes the prospective Student Intern’s expected area of focus within the host department. Please have the faculty supervisor complete the online form before you submit the department application for the DS-2019 in REDCap.

Supporting Documents

Collect the remaining supporting documents from the faculty supervisor and prospective Student Intern listed on the J-1 Student Intern Application Checklist before you initiate the VU Student Intern Department Application in REDCap.

In addition, if the prospective Student Intern is already in the US on a DS-2019 from another institution and will transfer their DS-2019 to Vanderbilt, they must complete the SEVIS Transfer Form. This form will also need to be completed by any Vanderbilt J-1 Student Interns who wish to change departments within Vanderbilt.

Once the application has been submitted, an ISSS advisor will review it and contact you to follow up if additional clarification is needed. If the intern is eligible, ISSS will prepare a Certificate of Eligibility (DS-2019) and a form DS-7002 Training/Internship Placement Plan (T/IPP) for the requesting department to mail to the intern, along with the additional information provided by ISSS.

DS-7002 Training/Internship Placement Plan (T/IPP) Signatures

ISSS will complete the DS-7002 Training/Internship Placement Plan (T/IPP) and a copy must be sent to the intern and supervisor for review.  Please notify our office if corrections are needed.  If all is correct, both the student intern and the supervisor will need to sign their respective signature page.  Once each individual has provided the signature page, please send a scanned copy to ISSS.  Our office will complete the DS-2019 and send with the T/IPP to the department.  The T/IPP will contain the ISSS advisor’s original signature. The department should insert the original supervisor signature page and ship both forms to the Intern.  The intern will need to sign the DS-2019 and insert their original signature page into the T/IPP before his/her visa interview.

English Proficiency

As of January 5, 2015 new regulations require that exchange visitors demonstrate sufficient English language proficiency to successfully participate in this program and to “function on a day-to-day basis” [22CFR62.11(a)(2)].

This requirement can be met in one of three ways for Vanderbilt University Exchange Visitors:

  • Submitting results of a recognized English language test – TOEFL or IELTS
    • Minimum acceptable TOEFL scores: 550 paper-based test; 213 computer-based test; 79 internet-based test
    • Minimum acceptable IELTS score 6.5
    • Please note that test scores are only valid for two years beyond the test date. Scholars who choose to submit test scores should submit results of a test administered within two years of the J-1 program start date
  • Submitting signed documentation from an English language school or from the scholar’s current academic institution.
    • Certification from an English language school confirming the necessary level of English proficiency must be based on completion of a program within two years of the J-1 program start date.
  • A documented interview conducted in English either in-person or by videoconferencing. ISSS will need to know the following information:
    1. Date of interview
    2. Who conducted interview
    3. How was interview conducted? In-person, Skype, video/web camera, other
    4. Was your candidate able to manage your regular rate of speech? Yes or No
      • If not, did slowing your speech rate impair the focus on meaningful conversation? Yes or No
    5. Did you have to repeat questions, phrases, expressions? Yes or No
      • If so, did repeating yourself impair the focus on meaningful conversation? Yes or No
    6. Did the candidate seem to understand and respond to your actual question(s)? Yes or No
    7. Was the candidate’s pronunciation understandable? Yes or No
      • If not, could you understand enough of what the candidate said to sustain the conversation? Yes or No
    8. Based on your review of the exchange visitor’s English language proficiency do you think the scholar will have any difficulty participating in his/her program at Vanderbilt or functioning on a day-to-day basis? Yes or No
      • If yes, please explain: