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2017 Spring Orientation

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 Undergraduate Move-in

Official move-in to residence halls for undergraduate students is from 8:00 am-8:00 pm on Thursday, January 5th. Upon arrival to campus, please report directly to the International Student and Scholar Services Office located in the Student Life Center, Suite 109. [ 310 25th Avenue South. Nashville, TN 372340] There will be a check-in table where you can pick up your room keys and Commodore Card* (if you uploaded your photos prior to arrival.) There will be iLEAD mentors available who can assist you with moving your luggage into your rooms.

Undergraduate students who are arriving after 8 pm on Jan. 5th should stop by Branscomb Lobby to pick up their room keys first. 

PLEASE NOTE: The ISSS office, as well as other university offices and departments, will be closed from Friday, December 23 through Monday, January 2 for Winter Break. Please be mindful of closing hours when scheduling your arrival to Nashville.

If you have an immediate need to speak with an advisor while the office is closed, please contact the Vanderbilt University Operator at 615-322-7311.


Commodore Card

Students can submit their photos online for their Commodore Cards prior to arrival on campus. Prior to doing so, they must first set up their VUnetIDs. Photos will appear in class rosters, so please submit a professional-like photo. For guidelines on what kind of photos to submit, click commodore-card-photo-submission-guidelines-2016 to read more. To submit your Commodore Card photo, please:

  1. Login using your new VUnetID and password at: https://cco-web.mc.vanderbilt.edu/login/ldap.php
  2. Select “Submit ID Photo.” Crop and Edit as needed before selecting Submit for approval.
  3. Contact commodorecard@vanderbilt.edu with any questions.

Welcome Check-in

All new undergraduate and graduate students are required to attend one of the offered Welcome Check-in sessions during the week of orientation. These 2-hour sessions are led by iLEAD mentors and will give you an opportunity to visit the ISSS Office, update your immigration documents, create your Commodore Card (if you need to), and tour Vanderbilt’s campus. No prior sign-ups are necessary, just attend the session that fits best with your schedule. Light lunch or snacks will be provided. **Please bring all immigration documents (e.g. passport, visa, DS-2019/I-20) with you.** Welcome check-in sessions are available at the following times:

  • Jan. 4 @ 1-3 pm in SLC LL Room 1
  • Jan. 5 @ 11 am-1 pm in SLC LL Room 3
  • Jan. 5 @ 2-4 pm in SLC LL Room 3
  • Jan. 6 @ 11 am-1 pm in SLC LL Room 3
  • Jan. 6 @ 3-5 pm in SLC LL Room 3

FREE Airport Pick-up

If you would like to request FREE Airport Pick-up with ISSS, please indicate that in the pre-arrival form. Free airport pick-up is available on Jan. 5 and 6th at select times. If you are unable to be picked up during the available shuttle times, you can request a taxi, Uber or Lyft to drop you off on campus.

iLEAD Mentor

Prior to your arrival to campus, you will be paired with an iLEAD mentor who will lead a group of new students during orientation week. iLEAD mentors will be able to assist you with any questions you may have about Vanderbilt, Nashville or the United States, and can be one of your first friends here on campus!

Linen Packages

ISSS has linen packages available for new students upon arrival. Packages include sheets, a pillow, a fleece blanket and a towel and are $40 USD. Students may pay at check-in on Move-in day.  If you would like to purchase a linen package, please indicate “yes” on the Pre-Arrival Form. Linen packages will be available for pick-up during check-in; Undergraduate students who have opted to purchase a package will have them delivered to their residence halls prior to arrival.

If You Have a Question…

For a full list of Orientation activities for Spring 2017, please click this downloadable link spring orientation schedule 2017

For questions regarding Spring orientation or pre-arrival, please contact Grace Chee

Exchange students can also contact Suzy Wang from the GEO Office for more information related to your J-1 student status.