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Pre-Arrival Form

Before you arrive to campus…

  1. All new students (graduate, professional and undergraduate) are asked to complete the Pre-Arrival Form to inform ISSS of your arrival and let us know your flight plans. NOTE: ISSS will respond within 72 hours after receipt of your form.
  2. ISSS will provide free airport pickup (up to $30 value) from the airport to campus or your off-campus residence from JULY-AUGUST only through Lyft. Please read below for more information about airport pickup.
  3. International students are allowed to arrive in the U.S. up to 30 days before their program start date.

Undergraduate Students

Please note that Undergraduate residence halls are only available to move-in starting at 8:00 am on Tuesday, August 14th at The Commons. Students can use Lyft to request free airport pickup. Airport ambassadors will be stationed at the BNA airport all day to assist you, if needed. If you are arriving earlier than Tuesday, August 14th, you will NOT be able to move-in to your room early. There are no exceptions. Please make alternate arrangements at a nearby hotel or airbnb if you will be arriving before residence halls will open.

Graduate Students

Graduate students may arrive at various times throughout the summer, depending on their respective program start dates. Free airport pickup through Lyft will be available from July-August.  If you have not yet found housing upon arrival, please search for temporary housing accommodations using the resources found on the “Coming to Vanderbilt” page or stay at a nearby hotel/extended stay hotel/airbnb/hostel/etc. until you have secured a residence.


Airport Pick-up

For all new students arriving between July 9th-August 31st*: Vanderbilt will cover the cost of 1 ride only from the airport to your destination (either on-campus or off-campus) up to a $30 value using the Lyft rideshare app. A unique Lyft PROMO code for each individual will be provided upon successful completion of the Pre-Arrival Form. For any ride that exceeds $30, the difference must be paid by the student (via a linked credit card).

*Due to the nature of the promo code, we cannot offer airport pickup outside of the scheduled dates. If you are arriving earlier, please request a taxi or personal Lyft.

If you would like to use the Lyft service, please make sure to complete the following steps:
  1. Download the Lyft app.
    *Must have valid U.S. phone number (activate the SIM Card provided, if needed) and a working credit card from any major bank.
  2. Complete the Pre-Arrival Form fully; only completed forms will be approved. If you have already completed your form, you will receive an email soon with your unique LYFT code.
  3. Receive your unique Lyft PROMO code. Save to your Lyft app.
  4. Arrive in BNA Nashville airport.
  5. Request a Lyft ride.
  6. Arrive at your destination!

Read more detailed instructions here Manual 1 with US #/SIM Active Card

If you are unable to create a Lyft account, please follow the directions listed here in order to request a ride through Lyft. Manual 2: No US #/No SIM Active Card

For questions about airport pickup, contact Grace at