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On Campus Residents Move-in


Undergraduate Student Residence Hall Move-In 

When: Tuesday, August 14, 2018 | 8 am to midnight

Where: The Commons Center

What: We’re excited to welcome you to campus! Upon arrival to The Commons Center, we’ll have ISSS staff and iLEAD Mentors ready to check you in and help you with your luggage. We’ll also have your room keys and Commodore Card ready.

To Know: Please note that Undergraduate residence halls are only available for move-in starting at 8:00 am on Tuesday, August 14th at The Commons. If you are arriving earlier than Tuesday, August 14th, you will NOT be able to move-in to your room early. There are no exceptions. Please make alternate arrangements at a nearby hotel or airbnb if you will be arriving before residence halls will open. You can find a list of nearby hotels here.

Airport Pickup: New students can request free airport pickup to the Commons Center through Lyft by completing the Pre-Arrival Form. Fore more information, please visit read here.

Linen Packages: If you have indicated that you would like to reserve a linen package on the Pre-Arrival Form (linked below), then your linen package will be waiting for you to pick up at The Commons Center during move-in day. Credit card or Commodore Cash is accepted; No cash. You must reserve your linens prior to arrival to guarantee that one will be available for you to purchase. Linen packages include the following: towel, sheet, fleece blanket, and pillow.  Cost per linen package is $40 USD

Meal Plans and Dining Options: ISSS will provide many, but not all meals, during New International Student Orientation. Please make sure to bring funds to cover some additional meals during orientation week. Meal Plans for First-Year students will begin on August 20, 2018. Meal Plans for  Upperclassman students will begin on August 21st. See more information here.

  • Students will still have access to Meal Money (to use at Taste of Nashville restaurants) beginning on August 12th. See participating Taste of Nashville Restaurants here.
  • To view the operating hours for on-campus dining options, please visit the Vanderbilt Dining page here.

Mailing Instructions for International First-Year Students ONLY

If you need to mail packages to campus prior to move in on August 14th, please follow the instructions provided below. For more information, visit the Vanderbilt Mailing Services website.

Special Instructions for Mailing Packages

Still have questions? Review our Frequently Asked Questions sheet!


Next Steps

Students can submit their photos online for their Commodore Cards prior to arrival on campus. Prior to doing so, they must first set up their VUnetIDs. Photos will appear in class rosters, so please submit a professional-like photo. For guidelines on what kind of photos to submit, click commodore-card-photo-submission-guidelines-2016 to read more. To submit your Commodore Card photo, please:

  1. Login using your new VUnetID and password at: https://cco-web.mc.vanderbilt.edu/login/ldap.php
  2. Select “Submit ID Photo.” Crop and Edit as needed before selecting Submit for approval.
  3. Contact commodorecard@vanderbilt.edu with any questions.

If you are also a transfer student…

Please also plan on attending New International Student Orientation prior to beginning your Transfer Student Orientation. Transfer international students may move-in earlier on August 14th, beginning at 8:00 am at The Commons. You must complete the Pre-Arrival Form to notify us of your early arrival. Transfer students will attend New International Student sessions until Transfer Orientation officially begins. For additional questions related to Transfer students and Transfer Student Orientation, please contact Christiana Russell at christiana.m.russell@vanderbilt.edu.

If you are a U.S. Citizen living abroad…

You are welcome to join us for New International Student Orientation, and are also invited to move-in early on August 14th as well. Additionally, please email Grace at hye.e.chee@vanderbilt.edu if you would like to be assigned to an iLEAD group. NOTE: U.S. Citizens living abroad will not automatically be assigned unless they have requested it.