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Arrival Checklist

Student Arrival Checklist

Within the first week of your arrival you should do the following things:

(615) 322-2273
(800) 632-0998
Monday – Friday 8:30-4:00
Tuesday until 7:00 pm


Scholar Arrival Checklist

  1. Check-in with the hosting academic department.
  2. Come to ISSS for mandatory SEVIS Registration. *Bring passport and DS-2019. Also, be ready to provide a local address and phone number. ISSS needs copies of stamped travel documents for the scholar’s file.
  3. Get your Vanderbilt Identification Card. The University Card Office is located in Sarratt Student Center Room 184. VU Medical Center Card office is located in Medical Center North S-2311. *Bring your passport, DS-2019, and official invitation letter or offer letter from Vanderbilt.  (Dependents can get a Vanderbilt Identification Card too for $10)
  4. Get VUNetID and Vanderbilt Email Account.
  5. Attend J-1 Exchange Visitor Orientation at ISSS. Orientation is every Thursday at 1pm.
  6. Complete the J-1 Insurance Requirement Acknowledgement and Pledge form and return it to ISSS within two weeks of check in.

Additional Steps if Being Paid by Vanderbilt

  1. Apply for a Social Security Number. Bring your passport, DS-2019, and Vanderbilt offer letter to the Social Security Administration which is located at 120 Athens Way, Nashville, 37228. Mondays, Tuesdays, Thursdays, and Fridays: 9am to 3pm. Wednesdays: 9am to 12pm. Closed Saturdays and Sundays.
  2. Request access to the GLACIER Tax Database
  3. Attend New Staff Orientation to learn about health insurance plans and benefits. You can learn more about this orientation at http://hr.vanderbilt.edu/training/newstafforientation.php


Additional Step if Not Being Paid by Vanderbilt

  1. Apply for a Placeholder Number (PHN). This number will be used in place of a Social Security Number to get a VUNetID and Vanderbilt email address.  Once the application is approved, a placeholder number will be emailed to the administrator of the hosting academic department listed on the application for PHN.

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Quick Links

Walk-In & Office Hours

Office Hours
Monday – Friday 8am – 5pm

Walk-In Hours
Monday – Friday 1:30pm-3:30pm

**To meet with an adviser out of walk-in hours, email isss@vanderbilt.edu to make advanced appoints.

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