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New Student Pre-Arrival Checklist

Once your I-20 or DS-2019 has been prepared, it will be sent out to you via FedEx. Keep in mind that you will need the original document in hand for your visa interview.

There are several items you will need to take care of as you prepare to make your way to Vanderbilt University and Nashville, Tennessee. Please review the information below for a summary of your next steps while you wait for your F-1 or J-1 visa to be processed by the US Consulate. You should review and take action on each of the steps below before making your departure for the US. Refer back to this document as you make your preparations to arrive at Vanderbilt.

Step 1: Apply for your F-1 or J-1 Visa
You can apply for a U.S. visa at the nearest U.S. Embassy or Consulate near you. For more information, please refer back to the “Applying for your US visa” article in the Learning Content area of your Initial I-20/DS-2019 Request Application. This article outlines all of the information that you need to be aware of and the steps you need to take to apply for the F-1 or J-1 visa. You can also find more information on our website. To navigate back to the Learning Content articles in your application, log in to the ISSS Portal and select “My Home” from the “User Menu.” This will take you to your profile home page where you can access all of your applications.

Step 2: Make Travel Arrangements
Review the program start dates listed on your I-20/DS-2019 and make sure to check for any program specific orientation dates that you may be required to attend before purchasing your tickets. Remember that the federal regulations allow F-1 students and J-1 exchange visitors to enter the US no earlier than 30 days prior to the program start date on the I-20 or DS-2019. Keep this in mind when scheduling your flights.

Step 3: Inform ISSS of Your Arrival Plans
Once you have booked your tickets, complete the Pre-Arrival Form to inform of us your arrival plans. ISSS will offer free/reduced airport pickup during select times.

Step 4: Confirm Your Housing Arrangements 
All undergraduate students are required to live on-campus and should finalize housing assignments with the Office of Housing and Residential Education.  Move-in for F-1 and J-1 undergraduate international students will be held on Tuesday, August 13, 2019. Students will receive additional information about housing check-in logistics in the summer months.

Graduate and Professional students should search for available housing and should be prepared to find a permanent residence shortly after arriving to Nashville. For assistance in searching for housing, please visit the Off-campus Housing and Referral Service page or visit our housing resource page for more information.

Step 5: Health Requirements
Review and complete any health requirements and immunizations with the Student Health Center. Read the Health Insurance for International Students article in the Learning Content of this application for information on what you must do before you arrive on campus. Please contact the Student Health Center for questions or consult the following page to view informational videos and Frequently Asked Questions.

Step 6: Sign up for or complete any required placement tests
Review your admission letter and any information from your academic department for information about placement tests or pre-assessments that you may be required to complete. Contact your department or program for additional information if you have questions.

Step 7: Pay Tuition for Your First Semester
All students must pay their financial bills on time to avoid additional charges and/or holds on your course registration, etc. Please visit the Student Accounts website for additional information. You can also contact them directly via email (studentaccounts@vanderbilt.edu) if you need assistance.

Step 8: Register for New Student Orientation and Sign up for a Mandatory Immigration Check-In
International Student Orientation is required for all F-1 and J-1 students who are new to Vanderbilt. Orientation provides the opportunity to learn important information about your immigration status and campus life and will help you get acquainted with your new peers! If you are a graduate or professional student please check with your program for program specific orientation programs that you may also be required to attend. The registration form will be live soon – please check back for updates. You will also select an Immigration Check-in Time slot during the registration process. We are asking all students to complete their online registration by July 31, 2019.

Step 9: Submit a copy of your status documents
Log into the ISSS Portal and upload a copy of your I-20 or DS-2019, passport and visa stamp prior to your arrival at Vanderbilt. Copies of these documents are needed to complete your Immigration Check-in. You will do this through the New Student/Scholar Document Upload application.

Step 9: Get Connected
We are sure you have a bunch of questions. Please feel free to email us (isss@vanderbilt.edu), and we will be happy to answer your questions. Undergraduate students should expect to hear from their iLEAD mentor during the summer. iLEAD is a student organization that pairs incoming international students with current Vanderbilt students and is a resource for you to ask questions to current students about classes, housing, etc. from students who have been through similar transitions and have a successful year under their belt at Vanderbilt.

Congratulations again on your admission to Vanderbilt! We look forward to meeting you!