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Message about Disaster Pay Benefit


As we end this work week of stunning and widespread devastation resulting from the flood, our focus continues to be on helping those within the Vanderbilt community who have sustained great, or even total, loss. Our colleagues who have been forced from their residences by the flood need time away from work to arrange accommodations and otherwise reestablish their lives.

As part of the university’s broad efforts to assist flood recovery, we are pleased to grant up to two weeks of paid leave to employees whose residences were destroyed or otherwise rendered uninhabitable by the flood. We recognize that this gesture is but one step toward addressing the losses of those hit most severely by the flood, but we hope this unprecedented paid leave can in some measure help ease their recovery.

The plan’s provisions include:

  • All full-time, part-time and term employees (faculty, staff and trainees) whose residences were destroyed or otherwise rendered uninhabitable by the flood are eligible for up to two weeks of paid leave.
  • To request and be eligible for this paid leave, employees must complete the Verification Request Form, found at:
  • In addition, employees applying for paid leave must fill out the Vanderbilt Employee Needs Assessment Flood Relief Survey found at:
  • To lessen any disruption to normal operations, scheduling of time off is, as always, subject to manager approval. This paid leave may be applied retroactively (as far back as 7 a.m., May 1); all leave must be claimed by Oct. 31, 2010.
  • Total hours of leave available under this special measure are based on how many hours an employee works in a normal week; for example, those who normally work 20 hours per week will be eligible for up to 40 hours of leave, while those who normally work 40 hours per week will be eligible for up to 80 hours of leave.
  • This paid leave applies only to employees whose homes were destroyed or rendered uninhabitable by the flood. Employees who have missed work due to disruptions to roads and bus lines or because of other flood-related causes must use accrued leave for those missed days. Note: no employee who missed work between May 1 and May 8 will have the time recorded as an “occurrence” under time and attendance policies.

Affected employees are also strongly encouraged to apply for FEMA disaster aid. The sooner you apply, the more quickly you will be processed by FEMA.  You can apply at or by calling 1-800-621-FEMA (3362) or 1-800-462-7585 (TTY) for the hearing and speech impaired.

For more details about this special measure, visit Vanderbilt’s 2010 Flood Information website at Questions about the plan should be directed to supervisors or to


Richard McCarty
Provost and Vice Chancellor Academic Affairs

Jeff Balser
Vice Chancellor for Health Affairs and Dean, School of Medicine