Undergraduate Student Award Guide
It is important for you to read the information contained in this guide which is designed to help you understand your academic year educational expenses and the financial aid resources available to you to help meet those expenses. Our office will communicate with you through your official Vanderbilt.edu email account. Please promptly respond to all requests from our office to avoid delays in fund disbursement.
Your Financial Aid Award
You will view your initial and revised financial aid award through YES . The Financial Aid link in YES contains your complete financial aid offer, cost of attendance, your checklist(s), and anticipated aid disbursement information.
- If you wish to reduce or decline any financial aid award listed please email Financial Aid indicating the aid to cancel or the revised amount you would like to retain.
- If you are receiving additional financial aid assistance not listed on your financial aid award please complete the Outside Resources and Scholarship form and return to our office. Please review the details on that form on how to remit those payments to Vanderbilt.
- You must inform our office if you enroll or drop below full-time status in any semester. A reduction of financial aid may be necessary due to part-time status or if you withdraw from the university. The award revisions will be in accordance to relevant financial aid program policies and regulations.
- The Office of Student Accounts issues E-bills and receives payments.
- Please complete the Student Permissions form in the Student Accounts portal under Campus Finances link in YES. This allows you to use any Title IV funding your are awarded for discretionary charges beyond tuition and fees.
- You must reapply for federal financial aid every year by submitting a Free Application for Federal Student Aid (FAFSA).
- Satisfactory Academic Progress Standards must be met to maintain financial aid eligibility.
- Additional Consumer Information is available.
When funds credit to your student account, this certifies that you understand and will comply with the requirements and conditions described in this guide and provided on the Office of Student Financial Aid and Scholarship website.
Checklist(s) located in YES in the Financial Aid link. Submit all required documentation. Need-based assistance offered must be considered tentative and will not credit to your student account until all documentation has been received and reviewed by our office.
If you have been awarded financial assistance based upon demonstrated financial need, we must verify the accuracy of the information you submitted on your FAFSA and Profile applications. You will receive an email with instructions on submitting your and your parents’ tax returns to College Board’s IDOC service. Do not send tax returns to our office.
Additional documents may be requested by our office to verify certain information. Financial aid officers are available to answer questions regarding your awards or to discuss unusual circumstances that may impact your financial need. For further information on what may be considered as unusual circumstances view the information and examples provided.
Reporting Additional Resources
If you are receiving additional financial assistance not listed on your financial aid award notice (outside scholarships, veteran’s benefits, Vocational Rehabilitation, etc.) please complete the Outside Resources and Scholarship form and return to our office. If there is any change to your financial aid eligibility because of the additional assistance, you will receive email notification that you have a revised award notice available. Please note that whenever you receive additional assistance, your aid awards may be adjusted or reduced, even if your financial aid has already been disbursed to you.
We assume you will enroll full-time and therefore your financial aid cost of attendance budget includes an allowance for tuition at a full-time rate. You must be enrolled at least half-time in classes that count for your degree to be eligible for some financial aid resources. You must inform our office if you enroll or drop below full-time status in any semester. A reduction of financial aid may be necessary due to part-time status or if you withdraw from the university. The award revisions will be in accordance to relevant financial aid program policies and regulations.
Satisfactory Academic Progress Standards
Our Satisfactory Academic Progress Standards addresses enrollment and academic deficits from incomplete courses, repeated courses and withdrawal from classes and the impact on future financial aid eligibility. We encourage you to read the policy and learn the SAP terminology.
The Office of Financial Aid monitors enrollment levels each term. If you are considering dropping a course, it is important to discuss your situation fully with your financial aid counselor prior to doing so. If you withdraw from the university during any term that you have received financial aid part or all of your aid may be reduced. Please see Withdrawals.