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News from Vanderbilt Parents and Family Programs
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July
2016
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Dear Parents and Families,
For the Class of 2020, Saturday,
August 20, is Move-in Day, one of Vanderbilt's great
traditions. The Move Crew—about 1,000 upperclass student
volunteers—welcome first-year students by moving their new classmates
into their houses. The Move Crew is part of a team comprising resident
advisers, faculty and staff who will keep you and your student in good,
helping hands. To start your student's Vanderbilt journey on the right
foot, Move-in Day is highly structured and choreographed. In just 5 hours
we will move in nearly 1,600 first-year students and their belongings.
Students will
receive their room assignments in early August. The
assignment letter packet includes instructions and materials for moving
in, suggestions on how to pack, when and where to ship packages, and maps
for Move-in Day and Vanderbilt-area stores of interest. Also included in the packet is
your assigned move-in time, which will be between 7 a.m. and noon
Saturday, August 20. That morning, every half-hour,
approximately 200 students and their families will arrive on campus to
move in. Vehicles will be directed by house to staging areas where
students will pick up their room keys. From the staging areas, vehicles
will be led to their respective Houses. There the Move Crew will help
unload vehicles and move your student's belongings directly to their
rooms.
Please join me for
Vanderbilt Parents Webinar: First-Year Move In on Wednesday, July 20, at
4 p.m. CT. Register at vu.edu/kramka-webinar.
On behalf of everyone who works on Move-in Day, we look forward to
meeting you August 20.
Jim Kramka
Senior Director of Housing Operations
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Upcoming dates and deadlines
July 15
Deadline to select Commodore Cash funds for Commodore Card
July 20 at 4 p.m. CT
Vanderbilt Parents Webinar: First-Year Move In
Register Now »
Late July–August 15
Be Smart-Be Safe mandatory online modules available
July 19
Deadline to request Vanderbilt Visions group change for specific
non-academic reasons
July 20–August 31
Open enrollment/student change period
August
1
Deadline to waive student health insurance
August 1
Deadline to submit the student account agreement form
August 11
Packages may begin being shipped to campus for Move-in Day
August 17
Deadline for payment of fall tuition, fees and other charges
August 20–21
Move-in Weekend
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Vanderbilt
Move-in Weekend
Guidebook mobile app
The Office of Housing and Residential Education and the Office of the
Dean of The Ingram Commons are excited to bring you everything you
need to know about first-year move-in and CommonVU orientation via
the Guidebook application.
You can download the app through the app store that corresponds with
your device. Once you have the app downloaded, you will need to
download the Vanderbilt University First-Year Move-In 2016 guide. We
will update different aspects of the guide weekly, so be sure to
check it regularly this summer.
If you have issues with downloading the Guidebook app or the guide,
please contact Christina Bailey at (615) 343-9628.
Shipping items to
campus for Move-in Day
Packages sent to campus for Move-in Day must be shipped via UPS
Ground or FedEx Ground. Please
do not ship any packages—for Move-in Day or otherwise—before August
11. When shipping, pack all items securely and add
extra protection for fragile items. Use filler for empty space in
boxes to avoid breakage. Please use shipping boxes that your student
can carry or handle easily.
We recommend insuring packages for the value of the contents. UPS and
FedEx Ground can insure each package for up to $100 and provide a
free tracking number. Please bring the tracking number for each
package to the pickup area for confirmation of delivery.
Use the address format below—do not address packages to a residence
hall. Be sure the student's full given name and campus address are
marked clearly on all packages. If shipping more than one package at
the same time, please number them (e.g., 1 of 3, 2 of 3, 3 of 3).
Addressing format:
Student Name
PMB 35XXXX
2301 Vanderbilt
Place
Nashville, TN
37235-XXXX
(XXXX = your student's assigned four-digit PMB number, which will be
included in the Housing Assignment Packet)
*Students keep the same PMB number for the entirety of their time at
Vanderbilt.
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Student
Accounts
Student Account Agreement—Due August 1
A financial agreement form is required
to allow Commodore Cash additions to be charged to your student's
Vanderbilt student account. This form is also required for parents and
guardians who wish to discuss your student's financial account with the
university.
Student Account
e-Billing
Vanderbilt student account statements are sent electronically to the student's Vanderbilt email
account. Students are responsible for granting access to
parents, guardians or other payers.
For Students:
Granting Access to e-Bills to Parents or Guardians
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1. Go to your YES landing page and log
in.
2. Select the link that reads
"Billing Portal" located in the options below your picture.
3. If applicable, accept the Terms &
Conditions, then click "Next."
4. At the top of the screen, select
"Your Account."
5. Select "Invite Other Payer."
Under Other Payer, select "Add New."
6. Assign a nickname for this payer (e.g.
Mom/Dad) and enter their email address and contact information.
7. Fill in the form and click
"OK."
8. Steps 6 and 7 can be repeated to add
additional individuals.
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Once you have done this, the person(s) you invited will
receive an email with an Activation ID number and the link to enroll. You
will need to give that person your Commodore ID number, which you can
find on your YES landing page.
Note: The Commodore ID is
NOT the same as your VUnetID or e-password.
For more information, visit vanderbilt.edu/stuaccts.
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Campus
Dining FAQ
Is my student required to have a meal plan?
Yes. All first-year students are automatically enrolled in the First-Year
Meal Plan.
Where can my student
eat on campus?
There are many dining facilities across campus. The state-of-the-art
dining facility at The Commons Center includes a salad bar with sizzle
station, Chef's Table, specialty pizza oven, deli, wok, grill and
vegan/vegetarian food.
What if my student
has a special dietary restriction?
We are committed to serving all of our students and assisting them in
managing their dietary needs.
Please visit the Campus Dining website for more
information.
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Barnes
& Noble Bookstore at Vanderbilt
Course Materials
When your student registers for his or her classes on YES, they will be
able to see a list of required texts. Whether they choose to rent their
books or to purchase new, used or digital books (e-books) through the
Barnes & Noble at Vanderbilt bookstore, they are guaranteed to get
the correct textbooks and course materials. If they drop a course, they
may return their textbook for a full refund during the drop/add period at
the beginning of the semester.
Online Shopping and
Pickup during Move-in
To pre-order course materials, school and room supplies, or computer
products, visit vubookstore.com or call (800)
288-2665. The order will be available for pickup on The Ingram Commons on
Move-in Day.
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A
Vanderbilt Tradition
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Since 1968, incoming first-year students have been treated
to Summer Send-Off Parties. These festive gatherings are sponsored by the
Vanderbilt Alumni Association to bring alumni, current students, and
incoming students and their families together in a casual setting in
their hometowns to celebrate the university's newest arrivals and send
them off to Vanderbilt in style.
Vanderbilt will host Summer Send-Off Parties in cities across the country
this summer. Please visit our Summer Send-Off Party webpage to
find the party closest to you. Please be sure to check back frequently
for updates as details for some parties will be finalized later in the
summer and more parties will be added to the schedule.
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