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Division of Administration Newsletter E-Newsletter [Vanderbilt University]

February 4, 2021

Eric Kopstain

In January we welcomed back students to campus for the spring semester. Much of our focus has been, and will continue to be, ensuring the health and safety of our students, faculty and staff. Even in the midst of the pandemic, important efforts and initiatives continue that are core to the university’s mission, which we plan to highlight in upcoming newsletters.

I am writing today to inform you of an important action that you are required to take for your workstation migration. It is important for our division to participate in these efforts so I wanted to share details with you directly in advance of future communications you will receive from VUIT.

I appreciate all that you continue to do for the university.


Eric Kopstain



As part of the continued efforts to finalize the University and Medical Center split, our colleagues in Vanderbilt University Information Technology (VUIT) have been working diligently on the Genesis program. During the 2021 calendar year, VUIT will move all Vanderbilt issued workstations (Laptops and Desktops) currently connected to the shared Active Directory (AD) to the University only (VUDS) directory. For those with laptops, you will be required to bring your laptop to campus for migration. For those with desktops, VUIT will communicate with you regarding details on your migrations separately.



When it is time for your workstation migration to occur, you will receive an email from VUIT with instructions on scheduling an appointment. A schedule of when you can expect to receive these communications to reserve your appointment is noted below. Steps to take when you receive that message include:

  • Prepare for your workstation appointment. View steps to back up your data and ensure all software updates are complete here. All technicians and customers on campus must follow the Anchor Down, Step Up protocols. Staff must monitor their symptoms and not visit campus if they have any COVID-19 symptoms. All staff must complete their Spring Return to Campus Acknowledgment prior to visiting campus; visit Oracle Learning to complete your acknowledgment.
  • Schedule your appointment. When you receive the email to schedule your appointment, visit the reservations page that will be provided to you and make your appointment to visit the on-site migration concierge service at the Hill Center Tech Hub (room 141). During your personal appointment, which is expected to take less than an hour, a dedicated technician will perform the migration while you wait.

Division of Administration areas should expect to receive emails regarding their migration and scheduling appointments based on the following schedule:

Business Unit/Area

Migration Scheduling Open

Vice Chancellor for Administration*

Feb. 2 – Feb. 8

Human Resources

Feb. 9 – Feb. 15

Business Services

Feb. 23 – Mar. 1


Apr. 27 – May 3

Public Safety

May 18 – May 24

*Vice Chancellor for Administration includes VC Admin Office, Equal Opportunity and Access, Title IX and Student Access.

Visit the Migration & Appointment Information site which contains helpful FAQs.


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Past Division of Administration Newsletters


Office of the Vice Chancellor for Administration

Vanderbilt University, 421 Kirkland Hall , Nashville, TN 37240

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