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SkyVU in Review E-Newsletter [Vanderbilt University]

November 17, 2020

Welcome to SkyVU in Review – features, announcements, tips & tricks and other updates for Vanderbilt’s Oracle Cloud system and related processes.

Oracle Cloud Updates

Multifactor Authentication for Oracle Cloud began Nov 11

Users are now required to authenticate through Duo Security MFA when logging into Oracle Cloud. Users may visit the VUIT MFA web page to review additional information and enroll.


Prepare for Oracle Update 20D on November 20-21

Scheduled Downtime

The quarterly upgrade will begin at 9 p.m. on Friday, November 20, and continue through Saturday, November 21.

A downtime notice will be displayed on our website while the upgrade and testing are underway and will be removed when these activities are complete and the system is available to all users.

In Focus: Coming in December

Adjusted Payroll Calendar due to the holidays

Please note that certain HCM transaction deadlines in November and December are earlier than in other months due to the impact of bank holidays and Vanderbilt’s winter break on payroll processing.

All HCM Specialists should review the VU Shared Administrative Calendar calendar to ensure timely transaction submissions.


Prepare for Oracle Recruiting and Onboarding

As the project to transition our recruiting and onboarding processes from Taleo to Oracle Cloud nears completion, please note the following important dates:

  • Mon 11/30: Last day for posting new requisitions in Taleo
  • Tue 12/1: New requisition creation freeze in Taleo
  • Mon 1/04: Oracle Recruiting launches for all users


Transitioning from Taleo to Oracle Recruiting

Note that although HCM Specialists and hiring managers will not have access to create new requisitions after Dec. 1, all other aspects of the recruiting process may continue in Taleo for any existing requisitions through the month of January 2021.  Any requisitions remaining open in Taleo after that date will be migrated into Oracle Recruiting.

Candidates will continue to have access to the current careers site until Oracle Recruiting goes live on Jan. 4.


Preparing to use Oracle Recruiting

A preview of the Oracle Recruiting and Onboarding system and related processes was provided at the November 2020 Finance and HCM User Group meeting.

Additional information about Recruiting and Onboarding will be provided in our next user group meeting for Finance and HCM Users on Thursday, Dec 10, and training will become available in Oracle Learning the following week.

HCM Specialist and hiring manager access to Oracle will begin on Monday, Jan 4.

2020 User Group Meetings

All user group meetings for the remainder of the summer semester will be hosted via Zoom.

Details for each meeting are posted on the VU Shared Administrative Calendar – please subscribe to the calendar to add these to your calendar.


Finance and HCM Users

Next meeting: Thursday, December 10 @ 2:35-3:50p 

Recordings of the combined Approver, FUM and HCM Specialist user group meetings are available in the Oracle Cloud Continuing Education: Financials and Core HR course in Oracle Learning.


Procure-to-Pay Users

Next meeting: Friday, December 11 @ 9-9:30a

Recordings for these meetings are available in the Oracle Learning catalog. 

Recent meeting recordings and materials:

All Oracle Procurement users are encouraged to participate in the user group meetings.

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