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SkyVU in Review E-Newsletter [Vanderbilt University]

November 5, 2019

Welcome to SkyVU in Review – features, announcements, tips & tricks and other updates for Vanderbilt’s Oracle Cloud system and related processes.

Oracle Cloud Updates

Oracle Learning has been implemented

We are excited to share that the project to migrate training content from the legacy Learning Exchange to Oracle Learning is complete.

Information, resources and FAQs for Oracle Learning are available on our website.


Reviewing Expense Reports

Beginning the week of November 4th, Financial Unit Managers (FUMs) and Business Unit/Entity Approvers  will see the following enhancements when reviewing expense reports:


Expense report rejections

Consistent with recent enhancements for approval of invoice payments, reviewers will now be required to include a comment when rejecting an expense report.


Enhanced email notifications

Approvers will also begin to see enhanced email approval notifications for expense reports.  Enhancements include the detailed COA and POET strings for the expenses and any itemizations.

In Focus

Prepare for Oracle Update 19D on November 15-16

Release 19D of Oracle Cloud was implemented in our test environments over the weekend of November 1-2 and testing is currently underway.

Information regarding updates and new features will be shared over the course of the next week in user group meetings and via email.


Scheduled Downtime

The quarterly upgrade will begin at 9 p.m. on Friday, November 15, and continue through Saturday, November 16.

A downtime notice will be displayed on our website while the upgrade and testing are underway and will be removed when these activities are complete and the system is available to all users.

New and Updated Resources

Resource links now available within GUIDE ME

Users can now access many reference guides and checklists directly within GUIDE ME in Oracle Cloud.  Newly-linked resources include, but are not limited to, the following: 

  • Chart of Accounts segment values and crosswalk to PPM expenditure types;
  • The Travel & Expense policy and resources for creating expense reports and setting a delegate;
  • Procurement category list and smart form reference guide; and
  • Checklists and reference guides for HCM Transactions.


Upcoming User Group Meetings

November 2019

  • Thu 11/14, 1:00-2:30 PM: Financial Unit Managers (Furman 114)
  • Fri 11/15, 9:00-9:30 AM: Procure-to-Pay (online webinar) *note schedule change for month of November*
  • Thu 11/21, 1:00-2:30 PM: HCM Specialists (Furman 114)

Note: There will not be a Grants User group meeting in November due to the Thanksgiving Holidays.

Available recordings of prior meetings are available via our GoToWebinar SkyVU User Group channel.  Upon selecting a webinar, you should register using your Vanderbilt email address on the right side of the registration window.

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