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Student Organizations, Leadership, and Service Graduate Assistant

Department: Office of Student Organizations, Leadership and Service, Dean of Students

Primary Contact: DeAnte’ Smith

Position Summary:

Reporting to staff within the Student Organizations, Leadership and Service, the Graduate Assistant will work closely with office staff and an array of senior administrators on projects related to supporting student organizations and student leaders.

Time Commitment:

The position will begin in August 2021 and last for 9 months. Continuation of the assistantship will depend upon satisfactory performance of your assigned duties and progress toward your degree. You will be expected to work 20 hours per week excluding university breaks. This may include some evening and weekend hours.

About the Work Unit:

The Office of Student Organizations, Leadership and Service (SOLS) strives to encourage co-curricular learning and development through intentional student engagement. SOLS connects the campus community by highlighting opportunities for meaningful involvement and helping students engage with tools to help manage and track the co-curricular student experience. We support the mission-driven work of student organizations and seek to equip student leaders with vital skills and resources in order to make their organizations more effective, inclusive, impactful, and sustainable. Staff in the office oversee the registration process for Vanderbilt’s 500+ registered student organizations and provide training and coaching to student leaders.

The office also engages members of the Vanderbilt community in creating and sustaining a culture of lifelong leadership development, training, and education. We seek to empower students to become leaders by facilitating opportunities for intentional learning, self-reflection, and skill development. We believe in developing visionary, goal-driven, and action-oriented student leaders. Exhibiting an awareness of self and others, a student leader at Vanderbilt strives to be accountable, collaborative, communicative, ethical, service-oriented, and supportive of all. We are a CliftonStrengths based office that lives the philosophy of “you can’t be anyone you want to be, but you can be more of who you already are.”

About the Office of the Dean of Students

The Office of the Dean of Students serves a central role in student learning and development at Vanderbilt, advancing the University’s mission of teaching, research, and service by fostering academic and social networks through which students develop as intentional learners and global citizens. The Office of the Dean of Students creates opportunities to involve students, faculty and staff in diverse learning communities and provides a critical support structure for enriching the overall student experience. We achieve these ends through strategic alignment, both internally and in concert with other university departments. We care deeply. We educate completely. We lead with excellence. Diversity, equity, inclusion, and mental health are top priorities for the institution and by extension the offices of the Dean of Students. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.

Key Functions and Expected Performance:

Student Organization Registration

  • Assist with the coordination, management, planning, and monitoring of the student organization registration process for undergraduate, graduate, and professional school student groups
  • Assist with the training and advisement of student leaders and advisors of student groups about effective organization management
  • Provide online resources for student leaders and advisers
  • Assist with the development, implementation, and enforcement of University policies related to student organizations

 Management of Platforms

  • Manage the administration of Vanderbilt’s campus engagement platforms (Anchor Link) to ensure accurate data:
    • Managing all new Anchor Link initiatives and programs
    • Managing the reporting of data from Anchor Link to relevant campus partners
    • Consulting with campus offices on how to best use Anchor Link and the functionality of the platform
    • Managing user profiles in Anchor Link for members of the Vanderbilt Community.
    • Creating and archiving department pages in Anchor Link for Departments and Offices
    • Managing path creation process

Report Creation

  • Contribute to all Anchor Link report writing process to provide senior leaders with accurate data on DOS accomplishments and strategic direction.
  • Generate succinct reports as needed to inform key stakeholders on Dean of Students accomplishments and/or recommendations
    • Event attendance data
    • Path Progress Reports
  • Maintain and update all macros to ensure accurate reporting
  • Manage the Anchor Link Engagement dashboard

Programming and Leadership Development

  • Participate in developing and implementing the signature trainings, workshops, and educational initiatives of SOLS
  • Serve as the primary coach for numerous registered student organizations, meeting with student leaders in 1:1, executive board and general body meetings throughout the year
  • Assist student organizations coached by SOLS staff with organizational management and student activities relevant to their organizational missions
  • Assist with maintenance of the SOLS website, events calendar, and social media platforms
  • Assist with the planning and implementation of annual student involvement fair
  • Attend and participate in meetings, programs/events, as well as serve on various divisional and/or university-wide committees as requested
  • Other responsibilities as needed
  • Participate in division wide events as needed (Move-In Day, Rites of Spring, Diverse ‘Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly
  • Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities; other duties as assigned

Supervisory Relationships:

This position reports administratively and functionally to the Program Coordinators of Student Organizations, Leadership and Service.

Education and Certifications:

  • Full-time enrollment in graduate degree program at Vanderbilt University is required.
  • Enrollment in the M.Ed. Higher Administration Education program in the Department of Leadership, Policy, and Organizations at Peabody College is strongly preferred.

Experience and Skills:

  • Ability to work independently is necessary.
  • High level of attention to detail is necessary.
  • Excellent written and verbal communication skills are strongly preferred.


The compensation for this assistantship includes an annual stipend of $11,700 paid over the 9-month period and a 66% tuition scholarship, (33% paid by the Office of the Dean of Students/Office of the Provost and 33% paid by Peabody College) paid directly to your student account. The tuition benefit is for the total minimum number of hours needed to complete your academic program.

NOTE: It is required that you apply for financial aid and request that any available work-study funding be used towards these positions.