Greek Life Housing Graduate Assistant
Department: Office of Greek Life, Dean of Students
Primary Contact: Kristin Torrey
The Graduate Assistant for Greek Housing is part of the Office of Greek Life in the Dean of Students division at Vanderbilt University. The Graduate Assistant for Greek Housing will assist in the management of all Greek chapter facilities working specifically with the Interfraternity Council House Manager program, advising the IFC Vice President of Housing and providing support for Panhellenic House Directors and student House Managers and NPHC Community House residents. This Graduate Assistant will live in the Greek Area and will occasionally respond to issues that arise in the area and will serve as the primary collaborator with the Greek Area Maintenance Supervisor who provides maintenance and repair support for the buildings. Additionally, the Graduate Assistant for Greek Housing will serve as an active member of the Office of Greek Life team collaborating with other team members on projects as needed.
The position will begin in August 2021 and last for 9 months. Continuation of the assistantship will depend upon satisfactory performance of your assigned duties and progress toward your degree. You will be expected to work 20 hours per week excluding university breaks. This may include some evening and weekend hours.
About the Work Unit:
The Vanderbilt Greek community consists of more than 25 fraternities and sororities, almost all of which have on campus houses for 6 or less residents per chapter. The Office of Greek Life is a team of hard working, caring and committed advocates for a fraternity and sorority experience that upholds the values espoused by their organizations and Vanderbilt University. With the support of campus partners, international fraternity and sorority staff, and alumni, we provide opportunities that support student learning and add value to the collegiate experience. Our vision is a community where the fraternity and sorority experience is meaningful for all members and supports Vanderbilt University. We strive to do this through programs that will showcase a well-rounded member experience where members can feel a sense of belonging and become the best version of themselves.
About the Office of the Dean of Students
The Office of the Dean of Students serves a central role in student learning and development at Vanderbilt, advancing the University’s mission of teaching, research, and service by fostering academic and social networks through which students develop as intentional learners and global citizens. The Office of the Dean of Students creates opportunities to involve students, faculty and staff in diverse learning communities and provides a critical support structure for enriching the overall student experience. We achieve these ends through strategic alignment, both internally and in concert with other university departments. We care deeply. We educate completely. We lead with excellence. Diversity, equity, inclusion, and mental health are top priorities for the institution and by extension the offices of the Dean of Students. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.
Key Functions and Expected Performance:
- Execute the IFC fraternity house managers program including the onboarding and training and monthly meetings for all IFC House Managers to ensure they understand their roles and responsibilities as compensated leaders within the community.
- Regularly meet with IFC House Managers to walkthrough chapter facilities to identify any student damage or facility issues that require maintenance or repair.
- Advise Interfraternity Council VP of Housing to mentor and support student initiatives related to chapter facilities.
- Serve at the primary liaison between the Greek Area Maintenance Supervisor and all house managers, house directors or NPHC residents
- Work directly with NPHC Community House residents to ensure that
- Regularly meet with sorority House Directors to ensure understanding and compliance with University guidelines and build community within House Director group.
- Responsible for communication with necessary constituents including IFC House Managers, Panhellenic House Directors and/or student House Managers, Panhellenic House Corporation leaders and NPHC House residents regarding maintenance and repair activities taking place in buildings.
- Manage move-in and move-out process for all Greek area residents to ensure coordination between campus partners and residents.
- Maintain necessary documentation for room condition reports, house improvement forms and build parties
- Work with Greek Life Administrative Assistant to ensure proper follow up on student damage reports to ensure proper communication with organizations and billing
- Assist with office programs as needed, including annual retreats and leadership programs, Greek Awards and the Greek Member Experience program
- Actively participate on the Office of Greek Life Team by attending weekly staff meetings, meeting weekly with supervisor and assisting with office initiatives and programs
- Participate in division wide events as needed (Move-In Day, Rites of Spring, Diverse ‘Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly.
- Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities; other duties as assigned.
This position reports administratively and functionally to the Director of Greek Life.
Education and Certifications:
- Full-time enrollment in graduate degree program at Vanderbilt University is required.
- Enrollment in the M.Ed. Higher Administration Education program in the Department of Leadership, Policy, and Organizations at Peabody College is strongly preferred.
Experience and Skills:
- Ability to work independently is necessary.
- High level of attention to detail is necessary.
- Excellent written and verbal communication skills are strongly preferred.
- Membership in a fraternity and sorority is preferred.
- Interest in mentoring, developing, and supervising students
- Ability to function well under pressure and in a fast paced office environment is necessary.
- Outstanding interpersonal skills and ability to build professional relationships with students, community stakeholders, and other University departments and divisions
- Demonstrated commitment to diversity, inclusion and social justice
- Excellent decision-making and time management skills
- Strong ability to work with and contribute to the team
- Willingness to work evening and weekend hours
The compensation for this assistantship includes campus housing accommodations and a monthly stipend of $1,300. The last partial month (May) will be prorated.
NOTE: It is required that you apply for financial aid and request that any available work-study funding be used towards these positions.