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Dean of Students Communications and Graduate Assistant Program Graduate Assistantship

Department: Dean of Students

Primary Contact: Anna Thomas

Position Summary:

The DOS Communications and Graduate Assistant Program GA is responsible for executing key components of the DOS GA program (hiring, onboarding, social events, monthly professional development, mentor program), as well as supporting division-wide communications that arise during the academic year.

Time Commitment:

The position will begin in August 2021 and last for 9 months. Continuation of the assistantship will depend upon satisfactory performance of your assigned duties and progress toward your degree. You will be expected to work 20 hours per week excluding university breaks. This may include some evening and weekend hours.

About the Office of the Dean of Students

The Office of the Dean of Students serves a central role in student learning and development at Vanderbilt, advancing the University’s mission of teaching, research, and service by fostering academic and social networks through which students develop as intentional learners and global citizens. The Office of the Dean of Students creates opportunities to involve students, faculty and staff in diverse learning communities and provides a critical support structure for enriching the overall student experience. We achieve these ends through strategic alignment, both internally and in concert with other university departments. We care deeply. We educate completely. We lead with excellence. Diversity, equity, inclusion, and mental health are top priorities for the institution and by extension the offices of the Dean of Students. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.

Key Functions and Expected Performance:

The DOS Communications and Graduate Assistant Program GA is responsible for executing key components of the DOS GA program (hiring, onboarding, social events, monthly professional development, mentor program). This role is necessary to the successful running of the GA program as the professional staff member who oversees the GA program cannot dedicate sufficient time to this program without the support of the graduate assistant. It is beneficial to have a GA in this role who can facilitate relationships among their fellow GA cohort members and serve as a liaison to DOS administration.

The graduate assistant also works with the Assistant Director for Training and Communications on various projects relating to division-wide communications that arise during the academic year. A successful applicant will gain experience in the aforementioned area along with refining organizational, written, and oral communication, and marketing skills.

This position requires flexibility, creativity, dedication, commitment, enthusiasm, a sense of humor, and the ability to work on a team and independently.

Communications

  • Maintain excellent verbal, written, and electronic communication with supervisor
  • Carry out any projects, tasks, or responsibilities assigned by supervisor
  • Prepare monthly communications engagement reports
  • Prepare and disseminate bi-monthly Dean of Students Newsletter
  • Prepare and disseminate weekly InnerVU student activities Newsletter
  • Create flyers or digital marketing materials for Dean of Students programs and events
  • Monitor social media accounts and DOS Communications mailbox daily
  • Regularly update DOS Staff Directory and DOS staff membership on Anchor Link page
  • Represent the DOS Communications office in a positive manner to other DOS offices and campus units.

Graduate Assistant Program

  • Maintain the DOS GA Handbook.
  • Assist with planning and facilitating of the DOS Graduate Assistant hiring process
  • Assist with GA orientation, manage a mentoring program & professional development program
  • Coordinate regular GA social events for GAs to network with one another

General

  • Attend DOS graduate assistant and communications meetings as required by supervisor
  • Maintain strict confidentiality when working on various projects (e.g. reviewing content for publication before it is public knowledge, GA hiring)
  • Uphold the University’s Community Creed and Honor Code and abide by all University policies.

Supervisory Relationships:

This position reports administratively and functionally to the Assistant Director of Training & Communication.

Education and Certifications:

  • Full-time enrollment in graduate degree program at Vanderbilt University is required.
  • Enrollment in the M.Ed. Higher Administration Education program in the Department of Leadership, Policy, and Organizations at Peabody College is strongly preferred.

Experience and Skills:

  • Enrollment in the Department of Leadership, Policy, and Organizations at Peabody College
  • Comfort working in a position that is not student facing but does involve interaction with senior administrators and staff members
  • Ability to work independently
  • High level of attention to detail
  • Excellent written and verbal communication skills
  • Knowledge of WordPress, Canva, and Instagram

Compensation

The compensation for this assistantship includes an annual stipend of $11,700 paid over the 9-month period and a 66% tuition scholarship, (33% paid by the Office of the Dean of Students/Office of the Provost and 33% paid by Peabody College) paid directly to your student account. The tuition benefit is for the total minimum number of hours needed to complete your academic program.

NOTE: It is required that you apply for financial aid and request that any available work-study funding be used towards these positions.