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Arts & Campus Events Graduate Assistantship

Department: Arts & Campus Events, Dean of Students

Primary Contact: Dwayne Elliott 

Position Summary:

The Graduate Assistantship is part of the Arts & Campus Events in the Dean of Students division at Vanderbilt University.  This position will be responsible for advising and/or co-advising the Vanderbilt Programming Board committees and providing on going administrative support to programs and projects sponsored by the Arts & Campus Events and the Student Engagement and Leadership Cluster.

Time Commitment:

The position will begin in August 2019 and last for 9 months.  Continuation of the assistantship will depend upon satisfactory performance of your assigned duties and progress toward your degree. You will be expected to work 20 hours per week excluding university breaks. This may include some evening and weekend hours.

About the Work Unit:

The Office of Arts & Campus Event’s (ACE)mission is to facilitate and promote diverse programming for the Vanderbilt and Nashville Community that cultivates social engagement, cultural enrichment, artistic exploration and intellectual growth. ACE includes the major arts and campus programming initiatives on Vanderbilt’s campus: Vanderbilt Programming Board, Vanderbilt Performing Arts Community, Sarratt Art Studios, Sarratt Gallery, and the Sarratt Youth Art Institute.

About the Office of the Dean of Students

The Office of the Dean of Students serves a central role in student learning and development at Vanderbilt, advancing the University’s mission of teaching, research, and service by fostering academic and social networks through which students develop as intentional learners and global citizens. The Office of the Dean of Students creates opportunities to involve students, faculty and staff in diverse learning communities and provides a critical support structure for enriching the overall student experience. We achieve these ends through strategic alignment, both internally and in concert with other university departments. We care deeply. We educate completely. We lead with excellence. Diversity, equity, inclusion, and mental health are top priorities for the institution and by extension the offices of the Dean of Students. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.

Key Functions and Expected Performance:

  • Serve as advisor to the Vanderbilt Programming Board (VPB) in the planning and implementation of programs and leadership development. This individual will serve as an co-advisor to the Music Group, VPB Speakers Committee and VPB CityVU. This position will also be the advisor for Dance Marathon.
    • The Speakers committee is dedicated to enhancing the quality of student life and the Vanderbilt educational experience by attracting and presenting distinguished speakers to the University.
    • The CityVU committee is dedicated to organizing a wide range of off campus activities for the Vanderbilt community.
    • The Music Group committee is dedicated to providing the campus community with two concerts each year (Commodore Quake, Rites of Spring Music Festival).
    • The Vanderbilt University Dance Marathon is the largest student run philanthropic initiative and includes a yearlong fundraising campaign, culminating in 10+ hour event with music, dancing, food and various entertainment entities.
  • Attend all programs the Vanderbilt Programming Board hosts
  • Meet weekly with the Arts & Campus Events staff (Director, Program Coordinators)
  • Attend weekly Arts & Campus Events staff meetings and other meetings as requested.
  • Meet weekly with Dance Marathon advisory team members (Director of Greek Life, Greek Life Graduate Assistant).
  • Provide knowledgeable, courteous service to students and all Arts & Campus Events visitors.
  • Develop and maintain effective communication with all Arts & Campus Events staff, graduate assistant colleagues, professional staff and other campus offices.
  • Participate in required training programs. (Safe Zone Training, Green Dot)
  • Serve as an on-site staff member and assist professional staff in the development and implementation of campus-wide programs including but not limited to: SPOTLIGHT, VPB Palooza, Student Organizations Activities Fair, Commodore Quake, Rites of Spring and various fall and spring student leadership training workshops and bus trips
  • Participate in division wide events as needed (Move-In Day, Diverse ‘Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly.
  • Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities; other duties as assigned.

Supervisory Relationships:

This position reports administratively and functionally to the Director of Arts & Campus Events and this role will also work closely and be supervised by our Program Coordinators on various projects and events.

Education and Certifications:

  • Full-time enrollment in graduate degree program at Vanderbilt University is required.
  • Enrollment in the M.Ed. Higher Administration Education program in the Department of Leadership, Policy, and Organizations at Peabody College is strongly preferred.

Experience and Skills:

  • High level of organizational skills
  • Event Planning experience
  • Problem Solving
  • Resilience and Adaptability
  • Interpersonal and people skills
  • Ability to work independently is necessary.
  • Proficient in various social media platforms
  • The ability to multitask with various projects.
  • High level of attention to detail is necessary.
  • Excellent written and verbal communication skills are strongly preferred.


The compensation for this assistantship includes an annual stipend of $11,300 paid over the 9-month period and a 66% tuition scholarship, (33% paid by the Office of the Dean of Students/Office of the Provost and 33% paid by Peabody College) paid directly to your student account. The tuition benefit is for the total minimum number of hours needed to complete your academic program.

NOTE: It is required that you apply for financial aid and request that any available work-study funding be used towards these positions.

*The tuition award is tied to your academic year, rising 2nd and 3rd-year students’ tuition scholarship differs.