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Prospective Travelers (University and Personal)

Vanderbilt is restricting university-sponsored international travel to any country.  Faculty and staff may request an exception by contacting their dean or vice chancellor. No exceptions will be granted for students or postdoctoral fellows. 

All university-sponsored domestic travel is also restricted (effective March 12).

*Any travel that is covered by or reimbursable from university funds is considered university-sponsored.

For information regarding the impact of coronavirus (COVID-19) on Study Abroad programs, please see this FAQ .

The university strongly recommends that everyone reconsider even personal travel abroad at this time. Anyone returning from international travel will be required to self-isolate for 14 days before returning campus.

The list of affected countries and the warning level is dynamic. We encourage you to monitor developments through the State Department and CDC websites.

International travel is more difficult than usual as a result of COVID-19.  Due to public health measures, travelers may encounter delays or other difficulties at the U.S. port of entry or at the port of entry of another country. Travelers should also ensure they have adequate health insurance coverage for the duration of their trip.

Conference / Meeting Cancellations

Some Vanderbilt travelers are reporting that conferences and meetings for which they planned travel are being canceled because of COVID-19 concerns.

Many airlines have altered flight schedules and capacity to highly affected areas for both domestic and international destinations. Some have begun to offer refund/booking options. Airline change fees do still apply if trips are changed/cancelled before an airline offers the option to cancel at no cost. World Travel Service agents can research if an airline ticket is refundable.

World Travel Service has standards in place to facilitate travel changes in accordance to the airlines evolving wavier and/or refund policies. Travelers are encouraged to follow normal communication channels to cancel or change trips directly with World Travel Service and not the airlines. World Travel will then follow the applicable airline polices for that particular ticket to complete the request.

See the FAQs for detailed information related to travel changes.