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Symptom Monitoring: Faculty, Staff and Postdoc

Posted by on Monday, June 8, 2020 in .

Campus-wide approaches to safety and the practice of mask wearing and physical distancing are important as individuals can be without symptoms and still be COVID-19 positive. Individuals who have been authorized to return to campus must also conduct symptom monitoring every day before coming to campus. It is our shared duty as a community to act responsibly. All individuals must be free of ANY symptoms related to COVID-19 to be on campus or participate in activities on campus.

According to the CDC, symptoms may appear 2 to 14 days after exposure to the virus. These symptoms or combinations of symptoms include:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

A symptom assessment tool has been created within the existing VandySafe app for daily self-monitoring.  You can also access the symptom assessment tool at: http://vu.edu/symptoms. Entering symptoms in the symptom assessment tool is recommended for faculty, staff and post-docs coming to campus (those working remotely do NOT need to enter symptoms in the symptom monitoring tool).

Please note that this symptom assessment tool is to determine if you meet criteria for a medical evaluation for COVID-19.  If you have an underlying medical disease or an ongoing chronic condition that has similar symptoms to COVID-19, then you do not need to record this if your symptoms are unchanged. **Please only record symptoms that are new or worsening in the daily symptom monitoring tool.**

New features of the VandySafe app include:

  • Self-Assessment Tool: users are provided recommended actions based on answers to a series of guided questions
  • Return to Campus Plan
  • Vanderbilt University COVID-19 Updates
  • Report a Concern
  • Support Services

If faculty, staff or postdocs develop new/worsening symptoms, they must call the Vanderbilt Occupational Health Clinic and notify their supervisor/mentor/department chair that they are reviewing their health status prior to the start of any scheduled work period or time on campus; Occupational Health will instruct the individual on appropriate next steps. For staff, time spent in dialogue with Occupational Health is not considered working time.

For those who are in specialized facilities or a higher-risk environment for infection with COVID-19 (e.g., some research facilities, VUPS, dining, child care, etc.), your department may require temperature and symptom screening upon arrival to campus. Your supervisor/mentor/lead researcher will advise you on this requirement prior to your return to campus and on where to report when you arrive for screening. Temperature screening on campus allows the university to know immediately if someone is symptomatic. As with all other absences, the faculty/staff/postdoc/graduate or professional student is responsible for informing their supervisor/mentor/lead researcher and/or associate dean for those in classes/experiential roles. All persons conducting temperature screening will be trained in advance and will be required to wear personal protective equipment as appropriate.

In order to ensure compliance with privacy laws, records of temperature screenings or symptom assessments should not be maintained by the unit conducting the screening/assessments. It may be noted that someone was not able to work because they could not be cleared. Anyone tested for COVID-19 must quarantine until testing results are back. If the results are negative, the person may return to campus without any formal clearance.

 

VandySafe Symptom Monitoring FAQ

How do I login to complete my symptom assessment?

To login to complete your daily symptom assessment, you will use your Vanderbilt email address and password. If you need to reset or change your password, visit the VUIT website for assistance.

Duo multi-factor authentication (MFA) is also required to access the application. Instructions on how to download and enroll in Duo are available on the VUIT website.

What do I do after I log in?

Once on the main menu, tap the ‘hamburger’ icon in the upper left-hand corner and tap ‘Symptom Assessment.’ Then, tap ‘Add Another Assessment’ and follow the prompts.

 

I am receiving a message asking me to “Authenticate.” What do I do?

The following message appears for iPhone users when the application tries to open in Safari:

Go to settings, locate and select Safari, scroll down to Privacy & Security, and toggle off “Private Cross-Site Tracking”. This should allow you to launch the web page.

What do I do if I am experiencing issues with the app?

If you are experiencing technical issues with the application, please email help.backtoschool@vanderbilt.edu between the hours of 8 a.m. and 5 p.m. for assistance.

What if I do not have a cell phone to do the symptom assessment?

You can also access the symptom assessment by going to vu.edu/symptoms from a computer or laptop.

What if I am having issues connecting to the wireless network VUNET?

VUIT updated the wireless networks in early July. Personal smart devices, such as smart phones and tablets or other non-Vanderbilt issued devices, will need to be onboarded to the network by the user. You can onboard your devices by visiting wifi.vanderbilt.edu, clicking “I have a VUnetID,” and selecting “Connect laptop, tablet or smartphone.” It is not required to be on campus to complete this process. For more information about Vanderbilt Wi-Fi networks, visit wifi.vanderbilt.edu.

Why do I have to complete a daily symptom assessment? 

Campus-wide approaches to safety and the practice of mask wearing and physical distancing are important as individuals can be without symptoms and still be COVID-19 positive.  Individuals who have been authorized to return to campus must also conduct symptom monitoring every day before coming to campus. It is the individual’s responsibility to comply. It is our shared duty as a community to act responsibly.  All individuals must be free of ANY symptoms related to COVID-19  to be on campus or participate in activities on campus.

What should I do if I am experiencing new/worsening symptoms?

If you are faculty, staff, or a postdoc, call Occupational Health .

What if I currently have symptoms from a chronic condition that are similar to COVID-19 symptoms?

This symptom assessment is to determine if you meet criteria for a medical evaluation for COVID-19. If you have an underlying medical disease or an ongoing chronic condition that has similar symptoms to COVID-19, then you do not need to record this if your symptoms are unchanged. Please only record symptoms that are new or worsening in the daily symptom monitoring tool.

What do I do if I accidentally entered symptoms in the app that were incorrect and need the app cleared?  What if I was sick and have talked to Student Health and have been cleared?

Please email help.backtoschool@vanderbilt.edu between the hours of 8 a.m. and 5 p.m. for assistance and they will clear the app for you.