Skip to main content

Symptom Monitoring: Faculty, Staff, Postdoc, Graduate and Professional Students

Posted by on Monday, June 8, 2020 in .

Campus-wide approaches to safety and the practice of mask wearing and physical distancing are important as individuals can be without symptoms and still be COVID-19 positive. Individuals who have been authorized to return to campus must also conduct symptom monitoring every day before coming to campus. It is the individual’s responsibility to comply. It is our shared duty as a community to act responsibly. All individuals must be free of ANY symptoms related to COVID-19 to be on campus or participate in activities on campus.

According to the CDC, symptoms may appear 2 to 14 days after exposure to the virus. These symptoms or combinations of symptoms include:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

If faculty, staff or postdocs develop any symptoms, they must call the Vanderbilt Occupational Health Clinic and notify their supervisor/mentor/department chair that they are reviewing their health status prior to the start of any scheduled work period or time on campus; Occupational Health will instruct the individual on appropriate next steps. For staff, time spent in dialogue with Occupational Health is not considered working time.

If graduate or professional students develop any symptoms, they must contact the Vanderbilt Student Health Center and (1) if they are in research spaces notify their supervisor/mentor/lead researcher, and/or (2) if they are taking in person classes or engaging in experiential learning roles notify their instructors and associate dean in their school/college that they are reviewing their health status prior to the start of any scheduled work, experiential or class period or time on campus; Student Health will instruct the individual on appropriate next steps.

A symptom-monitoring tool has been created within the existing VandySafe app for daily self-monitoring.

New features of the VandySafe app include:

  • Self-Assessment Tool: users are provided recommended actions based on answers to a series of guided questions
  • Return to Campus Plan
  • Vanderbilt University COVID-19 Updates
  • Report a Concern
  • Support Services

Faculty, staff and postdocs should call Occupational Health for assessment and will be directed by OHC to a testing location. Graduate or professional students  should contact Student Health for assessment and will be tested by SHC during business hours or be directed by SHC to a testing location..

For those who are in specialized facilities or a higher-risk environment for infection with COVID-19 (e.g., some research facilities, VUPS, dining, child care, etc.), your department may require temperature and symptom screening upon arrival to campus. Your supervisor/mentor/lead researcher will advise you on this requirement prior to your return to campus and on where to report when you arrive for screening. Temperature screening on campus allows the university to know immediately if someone is symptomatic. As with all other absences, the faculty/staff/postdoc/graduate or professional student is responsible for informing their supervisor/mentor/lead researcher and/or associate dean for those in classes/experiential roles. All persons conducting temperature screening will be trained in advance and will be required to wear personal protective equipment as appropriate.

In order to ensure compliance with privacy laws, records of temperature screenings or symptom assessments should not be maintained by the unit conducting the screening/assessments. It may be noted that someone was not able to work or attend class/experiential on a given day(s) because they could not be cleared. Anyone with symptoms must quarantine off campus until testing results are back. If the results are negative, the person may return to campus without any formal clearance.

Any questions regarding the assessment process can be directed to Occupational Health (615-936-0955) or Student Health.