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Spring semester travel

Posted by on Tuesday, September 29, 2020 in .


Because the CDC does not currently require a 14-day quarantine period for travelers to the United States from abroad, Vanderbilt will not require this for students who are abroad during the winter break and plan to arrive for in-person on-campus activities for the spring semester. However, a quarantine is required if the person was exposed to the virus during travel. If the CDC or other local guidelines change for travelers from abroad before students return, the university will implement those changes.

Note that for countries that have specific travel restrictions, students will need to abide by CDC or other federal agency guidance. ISSS is available to support students if additional guidance is needed.

The university currently plans for all students, whether returning to campus from abroad or from locations within the United States, to follow all of the same arrival protocols for the spring semester.

The CDC has released information about international air travel. We encourage you to review the Requirement for Proof of Negative COVID-19 Test or Recovery from COVID-19 for All Air Passengers Arriving in the United States webpage.

To facilitate quarantining, the university has negotiated special rates with the following local hotels and will continue to update this information in the event that additional options become available. International students must present proof of eligibility to hotels, which will be provided by International Student and Scholar Services (ISSS). The student is responsible for all associated costs.

Hotel PropertyRateCheck In DateDiscount Code
Holiday Inn Vanderbilt *A Vanderbilt-preferred hotel
2613 West End Ave, Nashville
Short term booking
(less than 5 days)
• Long term booking
(more than 5 days)
$50 for longer than 5 days
$75 for shorter than 5 days
08/01/2020 - 05/11/2021**

**Special rates are not available 04/29/2021 through 05/01/2021
$75 rate – VU5
$50 rate – VU6
Hayes Street Hotel
1909 Hayes St, Nashville
$6507/15/2020 - 02/14/2021STUDENT
Hilton Garden Inn Nashville Vanderbilt
1715 Broadway, Nashville
$7908/01/2020 - 01/25/2021
Home 2 Suites
1800 Division St, Nashville
$7908/01/2020 - 01/31/2021INT
Homewood Suites by Hilton Nashville Vanderbilt
2400 West End Ave, Nashville
$8908/01/2020 - 02/07/2021VUI
Hyatt House Nashville Vanderbilt
2100 Hayes St, Nashville
$8907/16/2020 - 05/30/2021VUINTL
Residence Inn by Marriott Nashville Vanderbilt/West End
1801 Hayes St, Nashville
$7507/17/2020 - 05/10/2021
SpringHill Suites by Marriott Nashville Vanderbilt/West End
1800 West End Ave, Nashville
$5007/17/2020 - 05/10/2021
Student personal travel

Students are required to stay in the Nashville/Davidson County area and not travel away from campus for weekend trips or otherwise through the end of the semester.

Undergraduate students

  • If an undergraduate student wishes to leave the Nashville/Davidson County area during the semester because of extenuating circumstances (e.g., to receive medical treatment or to attend a family wedding or funeral), the student must complete a travel request form at least 72 hours prior to the proposed travel. Requests will be reviewed and the student will be notified as to whether the travel will be permitted.
  • Students who travel away from the Nashville/Davidson County area without express permission will be referred to the Office of Student Accountability, Community Standards, and Academic Integrity. The presumptive sanction for violating the student travel policy will be suspension from the university for a minimum of one semester.
  • Students should continue to abide by COVID-19 safety protocols during approved travel.
  • Upon return from approved travel, students must shelter in place and not attend in-person classes or other on-campus activities until they receive a negative COVID-19 test result from their next scheduled test in the weekly asymptomatic testing program. While sheltering in place, students must limit personal contact with other Vanderbilt community members and should only leave their room or residence for their testing appointments and essential activities, such as picking up food or attending medical appointments. This is because travel to/from locations outside of Nashville/Davidson County and participating in events with individuals outside the Vanderbilt community can increase the risk of introducing the virus to the campus community.
  • No refunds for tuition, housing costs, or other relevant fees will be issued if a student finishes the semester through online participation in coursework for any reason – including if a student chooses to leave Nashville/Davidson County for personal reasons after being on campus.

Graduate and professional students

Graduate and professional students should communicate with their program advisors about any request to leave the Nashville area during the semester because of extenuating circumstances, and to discuss methods to mitigate risk of transmission upon their return to Nashville. 

study abroad

While many countries around the world have made progress in combating COVID-19, the course of the virus remains hard to predict, as do potential responses from other governments. The Centers for Disease Control and Prevention and the Department of State continue to recommend that all nonessential travel be reconsidered over most of the globe. Continuing uncertainties exist related to mandatory quarantines, travel restrictions, visa processing, access to health care, and flight availability. Regardless of efforts to plan around these challenges, foreign governments may implement or change restrictions with little notice, even in destinations that were previously classified as low risk. 

As we weigh these factors and the wide range of potential measures that might be needed to keep our students as healthy and safe as possible around the world, the university has decided to continue its restriction on university-sponsored international travel for undergraduate, graduate and professional students for the 2021 spring semester. This includes all study abroad programs; undergraduate students who had previously expressed interest in study abroad for spring 2021 should contact the Global Education Office at 

Faculty, staff and postdoc travel

All university-sponsored domestic and international travel is restricted until further notice.

We strongly encourage everyone to postpone all non-essential personal travel.

Exceptions to these university policies may be requested by contacting your dean or vice chancellor. Granting of exceptions to the travel restrictions requires a reasoned consideration of all factors.

University-sponsored travel includes any travel covered by or reimbursable from university funds or extramural grant funds. This includes travel by faculty, staff, postdoctoral fellows, students or visitors.


Pandemic Travel Guidance