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Student Programming and Organizations

Posted by on Monday, June 8, 2020 in .

Student life on campus is an important part of the college experience. There is no denying that the ways in which we live, learn, interact and study will continue to evolve and change in the coming months. Many of these experiences will be new for all of us, and we fully understand that the dynamics of the fall semester may not be what any of us would desire or expect. We share in the feeling that there is a long road of uncertainty ahead, but the collaborative and caring culture of Vanderbilt positions us well to thoughtfully travel it together.

The Office of the Dean of Students will use the parameters and protocols set forth as a part of the university’s Return to Campus Plan as a basis for guidelines for student life on campus and will determine how staff and students will engage in various activities and programs.

STUDENT PROGRAMMING AND ORGANIZATIONS

With distancing measures in place, student life professionals across campus are engaging directly with students to receive input on the best ways to build virtual communities and implement programming for students. The university is also asking student organizations to come up with creative engagement plans that accommodate safety and other health-based protocols. Our current approach is designed to create living-learning environments that allow Vanderbilt’s values to thrive under COVID-19 conditions.

See gatherings FAQ>>

MEETINGS AND SOCIAL EVENTS

Vanderbilt will follow a phased approach with restrictions on in-person meetings
and social events on or off campus. Each of Vanderbilt’s phases will outline specific guidance on the protocols for face masks/coverings, physical distancing, symptom monitoring and testing, event allowances, occupation of student centers and residential housing, student engagement, the Student Care Network and the Project Safe Center.

Student life on and off campus will be subject to limitations on gatherings and residential programming will be modified to alternative/virtual formats. Student organizations will modify operations for service/work. Common area access will be restricted and cleaning protocols will be put in place.

A best practices guide for operating virtually is being developed for student organizations and will be publicized as we get closer to the start of the fall semester.

Guidelines for performing arts student organizations

  • Singing in groups will not be allowed.
  • Instrumental groups restrictions:
    • Instruments that require use of air (Woodwinds, Brass) will not be allowed
    • String and percussion instruments
      • No more than 10 individuals can gather
      • Individuals must be no less than 10 feet apart
      • Individuals must wear masks at all times
  • Dancing in groups will be permitted with the following restrictions:
    • No more than 10 individuals can gather
    • Individuals must be no less than 10 feet apart
    • Individuals must wear masks at all times
  • For groups that do not fall under either singing or dancing categories (VUT, TNC, etc.), the following restrictions will be in place:
    • No more than 10 individuals can gather
    • Individuals must be no less than 10 feet apart
    • Individuals must wear masks at all times
  • All groups that can gather should prioritize outside meeting locations rather than indoor.

COMPLIANCE

Student Accountability will oversee compliance. Students are expected to comply with all university policies and protocols designed to facilitate physical distancing, reduce the spread of COVID-19 and promote the health and safety as much as possible of the Vanderbilt and Nashville communities. Any intentional or reckless disregard for these policies and protocols will be addressed through the Office of Student Accountability, Community Standards, and Academic Integrity, using the existing sanctioning considerations found in the Student Handbook, including a review of the potential impact based on the nature and severity of the incident, which may support an enhanced sanction. This also applies to both unofficial on- and off-campus parties.

SPRING EVENTS

Vanderbilt will follow a phased approach with restrictions on in-person meetings and social events. Guidelines for the spring will be dependent on the success of the fall semester and subject to broader university guidelines and greater Davidson County guidelines at that time.