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Phasing: Staffing Options and Phased Return

Posted by on Thursday, June 11, 2020 in .

staffing options

Staff will be recalled to campus in an orderly fashion in support of core mission activities (on-campus research; on-campus instruction; undergraduate residential living and learning). Staff will be informed by their supervisors when and under what circumstances they are to return to work on campus and should not return until authorized.

REMOTE WORK

Those who can work remotely to fulfill their work responsibilities should continue to do so to limit the number of individuals on campus and the spread of the COVID-19 virus. Remote work arrangements must be approved by the immediate supervisor and can be accomplished on a full or partial day/week schedule as appropriate.

ALTERNATING DAYS OR ALTERNATING WEEKS

Based on CDC employer and ACHA guidance, to limit the number of individuals and interactions on campus, departments should consider scheduling partial staffing on alternating days or weeks with staff who are required on campus (e.g., two weeks remote, two weeks on campus OR one week on campus, three weeks remote). Such scheduling will enable physical distancing, especially in areas with large common workspaces. To contain “germ circles,” it is best to schedule the same people on the same days to limit any one individual’s exposure to other individuals when possible.

STAGGERED REPORTING/DEPARTING

Based on CDC employer and ACHA guidance, the beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 15 minutes will reduce traffic in common areas to meet physical distancing requirements. (See Indoor and Outdoor Spaces: Entry/exit controls for further details.)

Phased return

Vanderbilt will phase in a return of faculty, staff and postdocs in a coordinated process to ensure appropriate physical distancing, availability of protective gear and testing capabilities for COVID-19. Individuals will return to campus based on the core activities they support and their demonstrated need to be on campus. No one should return to campus without authorization.

These efforts will be tightly coordinated to mitigate potential risks and ensure the safety of our campus community and the other communities we serve. No unit or department should increase authorized levels beyond current needs to support critical on-site operations and activities without approval from the appropriate dean or vice chancellor. Once decisions to expand on-site levels of return in certain areas are made, individuals should follow the campuswide policies and protocols detailed in this guide for returning to work on campus.

Compliance with the policies and protocols outlined on this website, as well as those from your supervisor/mentor/dean, is required for continued access; violation (e.g., blatant disregard for infection prevention measures) may result in the immediate revocation of building access privileges, disciplinary action, and/or other interventions.