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Spring semester housing

Posted by on Wednesday, October 7, 2020 in .

Details surrounding whether those switching to in-person classes will have access to on-campus housing and details of the housing assignment process for the spring semester will be shared on this FAQ and in the Return to Campus Update as those decisions are finalized.

Housing guidelines will remain the same for the spring semester.

  • In order to maintain lower density in residential spaces, students will only have access to their assigned residential building and floor. Students will have access to laundry facilities in their building or a nearby building.
  • Students are prohibited from hosting “small, informal meet-ups” of any size and having guests (unaffiliated visitors or Vanderbilt students) in their assigned residential units, including in individual rooms and common spaces within suites, apartments, and lodges.
  • Students are encouraged to socialize outdoors or in commons areas, while practicing physical distancing, with friends who live in other residence halls.
  • Our residential buildings are open 24/7 and there is no curfew in place for students. Students are encouraged to check the website for the hours of other non-residential buildings on campus.
  • Common area spaces in the residence halls like study spaces and lounges are open. We have rearranged furniture in those spaces so that it is set in accordance with physical distancing guidelines.
  • Students are expected to abide by physical distancing protocols when in commons spaces. To assist students with distancing, we have reduced and rearranged furniture in commons spaces. Students should follow posted guidelines that will help identify ways to yield to others and outline maximum capacity in various space. The success of our Return to Campus Plan will hinge on all of us working together to follow posted guidelines and practice healthy behaviors like wearing a mask in public spaces.
  • Due to challenges with appropriately sanitizing these spaces, shared kitchen spaces in residence halls will be closed.
  • In residential bathrooms, students should practice physical distancing and follow any additional posted guidelines for use.

The university has implemented several practices to support the health and wellness of residential students. These practices include enhanced cleaning and sanitization and physical distancing guidelines for commons spaces:

  • High touch areas like door handles and elevator buttons will be cleaned throughout the day. We are installing foot pulls or arm pulls on many doors within the residential building. Hand sanitizer stations will be posted at all building entrances, exits, and near elevators.
  • Common area bathrooms will be cleaned twice a day. Bathrooms will have a standard cleaning in the morning and a deeper cleaning and sanitization in the evenings.
  • Common area spaces in the residence halls like study spaces and lounges will be open; to encourage physical distancing, we have rearranged furniture in those spaces. Students should follow posted guidelines that will help identify ways to yield to others and outline maximum capacity in various space.
  • Students will be expected to wear face masks in public spaces like hallways and common areas. In residential bathrooms, students should practice physical distancing and follow any additional posted guidelines for use.
Spring Semester Housing Application

Undergraduate students in good standing are welcome to return to campus for the spring 2021 semester regardless of their on-campus or remote status for the fall semester.

The Spring 2021 Housing Application period was from Oct. 15, 2020 at 8 a.m. CDT to Nov. 23, 2020 at noon CST. Only students who are on leaves of absence or studying remotely this fall and intend to enroll in spring classes for in-person study must have applied for spring semester housing.

Students currently living in residence halls on campus or who are authorized to live off-campus did not need to apply for spring housing.

FIRST-YEAR STUDENTS

First-Year Student Spring Housing Application

All first-year students who intend to participate in spring 2021 in-person learning and who are not currently enrolled in fall 2020 courses or who are participating in fall 2020 remote study must have submitted the First-Year Student Spring Housing Application in the Student Housing Portal between Oct. 15, 2020 at 8 a.m. CDT and Monday, Nov. 23 at noon CST.

Students currently living in residence halls on campus or who are authorized to live off-campus did not need to apply for spring housing.

Students who applied for spring 2021 housing but decide to opt into spring 2021 remote study by the Nov. 20, 2020 remote study deadline had their housing application cancelled without penalty.  Students who opted in to remote study for the spring 2021 semester after the Nov. 20, 2020 deadline will be responsible for all spring semester housing fees.

First-year student housing assignments will be released via email on Dec. 21, 2020.

UPPER-DIVISION STUDENTS

Upper-Division Student Spring Housing Application

All upper-division students who intend to participate in spring 2021 in-person learning and who are not currently enrolled in fall 2020 courses or who are participating in fall 2020 remote study, must have submitted the Spring Housing Application in the Student Housing Portal between Oct. 15, 2020 at 8 a.m. CDT and Monday, Nov. 23 at noon CST.

Students currently living in residence halls on campus or who are authorized to live off-campus did not need to apply for spring housing.

Because Vanderbilt’s COVID-19 precautions have reduced residence hall capacity, Fall 2020 admitted transfer students were not eligible to apply for on-campus housing.

Changing Your Status/Spring Housing Application

Students who applied for spring 2021 housing but decided to opt into spring 2021 remote study by the Nov. 20, 2020 remote study deadline had their housing application cancelled without penalty.  Students who have opted in to remote study for the spring 2021 semester after the Nov. 20, 2020 deadline will be responsible for all spring semester housing fees.

Students were able to indicate housing preferences, as well as make roommate requests, on their application. Roommate requests are not guaranteed, and only mutual requests will be considered.

Upper-division student housing assignments will be released on Dec. 21, 2020.

Upper-Division Student Spring Off-Campus Housing Application

After submission of the Spring Housing Application, the following students may have requested authorization to reside off campus for the spring 2021 semester:

  1. Students scheduled to graduate in May 2021
  2. Students who applied for, were granted, and accepted 2020-2021 off-campus authorization between January and July 31, 2020, but later switched to remote study/took a leave of absence for the fall 2020 semester

Off-campus decisions were announced on Dec. 1, 2020.  Students approved to reside off-campus had until Dec. 7, 2020 at noon CST to decline their off-campus authorization in order to reside on-campus for the spring 2021 semester.

Students who are approved to reside off-campus for the spring 2021 semester who declined their off-campus authorization by Dec. 7, 2020 at noon CST will be considered for on-campus housing.

UPPER-DIVISION ASSIGNMENT PRIORITY

In the event that there are more applications for housing than available spaces, priority for consideration for on-campus housing will be as follows:

1st priority:  Students who are “pulled in” to current partially assigned group living spaces (doubles, suites, and apartments) with friends

2nd priority:  Students who apply to and are accepted to McGill or McTyeire living/learning communities

3rd  priority: Student groups that can completely fill group living spaces (doubles, suites, and apartments)

4th priority:  2nd year students

5th priority:  4th year students

6th priority:  3rd year students

Students who are considered for on-campus housing will then be assigned through a seniority driven, randomized process. The assignment preferences of fourth-year students or greater will be considered before third-year and second-year students, respectively.

SPRING MCGILL AND MCTYEIRE HOUSING APPLICATIONS

All students interested in applying to McGill and/or McTyeire for the spring 2021 semester must have first submitted their Upper-Division Spring Housing Application.

Please visit here for additional information regarding applying to McGill and/or McTyeire.  Applications were available beginning Oct. 15, 2020 and due Nov. 23, 2020 at noon CST.

RESIDENTIAL COLLEGES

Previous residential college residents will have priority for assignment to their residential college. In order to be considered a previous resident, a student must have taken occupancy of their residential college space in the spring 2020 semester or earlier.

Students who are assigned to a residential college for the spring 2021 semester who were not previous residents (spring 2020 semester or earlier) will not have priority to return to their assigned residential college for the 2021-2022 academic year.

Previous residential college residents are welcome to request to fill group living vacancies (doubles and suites) with friends in a different residential college. If a student requests assignment to a different residential college and they take occupancy of the space, that is now their residential college and they will not be eligible for assignment to their previous residential college in the future.

STUDENTS REQUESTING TO FILL A VACANCY IN A FRIEND’S SPACE (DOUBLES, SUITES AND APARTMENTS ONLY)

Students requesting to fill a current or upcoming end of semester vacancy with friends in group living can do so on their application.  Only mutual requests will be considered. Students cannot “gift” fully vacated doubles, suites, or apartments to other students. Single rooms cannot be “gifted” to other students. Requests to fill vacancies in Mayfield lodges will not be considered.

The student/s currently residing in the double, suite or apartment for the fall 2020 semester who will return for the spring 2021 semester must have submitted the Vacancy Pull-In Application in the Student Housing Portal between Nov. 8, 2020 and Nov. 30, 2020 requesting that you fill the vacancy.

FALL 2020 ADMITTED TRANSFER STUDENTS

GENERAL INFORMATION

Because Vanderbilt’s COVID-19 precautions have reduced residence hall capacity, the university is, unfortunately, unable to provide on-campus housing for transfer students during the spring 2021 semester.

The  Off-Campus Housing Service is a resource for incoming transfer students seeking off-campus housing and roommates. The service lists properties that want to rent to Vanderbilt students, faculty and staff. It also allows users to search for roommates and for sublets. There is no cost to students to use this service.

The university will also share details closer to the start of the spring semester about programming  to help transfer students fully integrate into the campus community and to make them aware of all the instructional opportunities and campus resources available to them as Vanderbilt students.

GOOD NEIGHBOR GUIDELINES

All fall 2020 admitted transfer students who plan to move to Nashville in order to participate in spring 2021 in-person study should have signed the Good Neighbor Guidelines in Student Housing Portal between Oct. 15, 2020 at 8 a.m. CDT and Nov. 23, 2020 at noon CST.

Spring Semester Move-In

Spring semester move-in dates will be Friday, Jan. 22, through Sunday, Jan. 24. To reduce the density of the population on campus, students, who resided on campus for the fall semester, cannot have assistance moving in for the spring semester. 

Students returning to campus for the first time since spring 2020 will receive an email from OHARE with instructions on when and how to pick-up items remaining in storage. Questions regarding storage can be directed to oharecampusstorage@vanderbilt.edu. 

Details surrounding returning to campus and move-out dates and times for upper-division residential students are being finalized. Information will be shared on this FAQ and in the Return to Campus Update as those decisions are finalized. 

First-year student move-in for the spring semester

The university has decreased the density in our campus residences by, among other steps, assigning one first-year student per room; however, a central feature of the first-year experience at Vanderbilt is having an opportunity to live on The Ingram Commons. To achieve this for all first-year students, while maintaining the university’s focus on the health and safety of the campus community, students will participate in “The Flip” at the end of the fall semester. Students currently living in the Towers and Branscomb Quad (Lupton, Scales, Stapleton and Vaughn) will be moving to The Ingram Commons, and students currently living on The Ingram Commons will be moving to the Towers or Branscomb Quad. North House will not participate in The Flip. The Flip will give all first-year students a chance to live on The Ingram Commons while maintaining single rooms for these students.

Spring housing assignments for first-year students were released in late October.  

In anticipation of The Flip, students will begin to receive communications regularly that provide information about what to expect and directions about necessary preparations for The Flip. Some initial general information about The Flip follows. 

  • First-year students will continue to be housed one student per room. 
  • Each student’s house affiliation will remain the same (i.e., if a student currently lives in Towers and is affiliated with Hank Ingram, the student will be assigned to Hank Ingram for the spring).
  • Students will be moved in clusters so that they will continue to reside with at least some of the students they lived near in the fall; special requests cannot be accommodated. 
  • North House residents will not participate in The Flip. This is due solely to the fact that the capacity of The Ingram Commons exceeds the capacity of Branscomb Quad and Towers. Removing North House from The Flip gives the university the numbers needed to execute The Flip between The Ingram Commons and main campus. 
  • Packing supplies will be provided and students will be required to pack their own items before departing at the end of the fall semester. Packed items will be moved to each student’s new space before their return in January. Students are expected to unpack their own belongings and set up their rooms by themselves; family members will not be permitted to enter residence halls to assist. 
STUDENT-ATHLETE HOUSING

Student-athletes (first year and upper division) will be housed together in Morgan House and Lewis House on Highland Quad per the family unit model, sharing rooms with teammates and classmates (e.g., first-year students with first-year students and upper-division students with upper-division students). First-year students will also be assigned an Ingram Commons house affiliation.

Greek Housing

Per the family unit model, students assigned to live in Greek houses will be able to reside together in their current room set-ups.  

Greek residents diagnosed with COVID-19 will be quarantined or isolated using the same procedures and facilities as all other students who live on campus. Blakemore House and Scarritt Bennet have been identified for student quarantine and isolation spaces.

Greek houses will comply with the guidelines applied across campus. Currently, gatherings of 10 or fewer are allowed with physical distancing. As guidelines change, we will work closely with the fraternities and sororities to ensure their events and activities are in compliance with increased capacities for gatherings in later phases.  

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