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Specific Campus Scenarios: Meetings and Gatherings

Posted by on Thursday, June 11, 2020 in .


Based on CDC college and university and ACHA guidance, convening in groups carries a high risk of viral transmission. Gathering sizes are governed by university restrictions determined at each phase. Where feasible, meetings should be held in whole or in part using online collaboration tools (e.g., Zoom). When allowed, in-person meetings are limited to the restrictions of gathering sizes, assuming individuals can still maintain 6 feet of separation for physical distancing requirements. Departments should remove or rearrange chairs and tables (e.g., consider staggering seats) or add visual cue marks in meeting rooms to support physical distancing practices between attendees. During your time on site, you are encouraged to communicate with your colleagues and supervisors as needed by email, Skype messenger, telephone or other technology. You can also use a range of available collaboration tools (e.g., Zoom).


Vanderbilt is currently in phase 2 of its ramp-up, and gatherings up to 10 people are allowed as long as CDC-recommended physical distancing can be maintained, and safety protocols (e.g., face masks/coverings) are followed. Changes to gathering size restrictions will be communicated as the university continues to ramp up operations and prior to the start of the fall semester. Changes will be evaluated based on state, city and health guidance.

A definition of gatherings will be available in July.