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Undergraduate Students and Parents

We understand the stress and disappointment in having changes made to when and how classes are held and the cancellation of university events and gatherings. Please know that we are making decisions based on our desire to protect the health and safety of our community from the novel coronavirus disease (COVID-19).

Following is important information to assist you as we seek to respond to this unprecedented public health issue.

Frequently Asked Questions

Academics

The policies and procedures of the Honor System included in the Student Handbook apply to all students enrolled in undergraduate courses, including those that involve, in whole or in part, online learning.

Additionally, all students are encouraged to consult with your instructors if you have questions about the expectations for coursework and how those expectations integrate into the online learning experience.

All undergraduate classes for Summer 2020, including those offered in Maymester, will be offered through online instruction. We are updating the summer class schedule to reflect this information and any other changes to class offerings for the summer term. The updated Summer 2020 undergraduate class schedule will be published in YES on Sunday, March 29. Due to the changes to the summer class schedule, we encourage you to check the schedule frequently as we expect there may be additional classes added to the schedule over the next weeks.

Registration for undergraduate students for the Summer 2020 term will begin on Monday, March 30. Your registration information in YES has been updated to reflect the opening of summer registration on March 30.

Please be in contact with your academic adviser or your school's Office of Academic Services if you have questions about how specific classes will count toward your degree requirements.  

The Office of the Provost has organized a series of online Q&A sessions for students planning to attend graduate and professional school. Students can attend the live virtual sessions, and recordings will be made available for each. Q&A: Preparing for Professional and Graduate School during Uncertain Times

Pre-Med Zoom Q&A Hosted by Donald Brady. Senior Associate Dean for Graduate Medical Education, and Michelle Grundy, Director of the Health Professions Advisory Office Monday, April 6, 4 - 5 PM CT Register here: https://forms.gle/dbWudizKtQu8ydXLA

Pre-Law Zoom Q&A Hosted by Chris Guthrie, Dean of the Law School, and Carrie Russell, Director of Pre-Law Advising Tuesday, April 7, 10 - 11 AM CT Register here: https://forms.gle/7mhQWif734JJ9hWe7

Graduate School Zoom Q&A Hosted by Jackie Sheridan, Associate Director of Post-Baccalaureate Opportunities Wednesday, April 8, 12 - 1 PM CT Register here: https://forms.gle/qhRkVagrsjVEXXREA

Vanderbilt launched online/remote classes on Monday, March 16. Assignments and assessment resumed that week. Faculty are aware of the difficulties many students are facing as they move off-campus or cope with other significant changes in their lives resulting from the current crisis. Faculty too are trying to manage many challenges, and we are asking students to be patient as faculty work to continue to teach.

We take great pride in our residential living-learning model, which provides invaluable connections, camaraderie and support. Although this is one of Vanderbilt’s great strengths, we also recognize that these are extraordinary times that require exceptional measures to deal with a health risk that affects us all. Beginning Monday, March 16, the university is suspending all in-person classes and is moving to online and other alternative learning options for the remainder of the semester. Students will hear directly from their respective deans and/or faculty instructor regarding any specific instructions. Again, faculty will communicate with students through their usual methods of communications, such as the course webpage on Brightspace or by email. Starting Monday, March 16th, all coursework will be handled using methods other than in-person, on-campus instruction. Each course and each instructor will make a decision about the appropriate means in light of the nature of the course. Please monitor your Vanderbilt email and your course webpages for details. Students who find themselves with limited internet or computer access during this period of alternative instruction are encouraged to let their dean’s office know so that we can provide support.

Tutoring Services is open and is ready to offer all one-on-one tutoring appointments as well as group learning support opportunities via videoconference. Courses supported include many introductory and intermediate level courses in Biological Sciences, Chemistry (General & Organic), Economics, Mathematics, and Physics. Appointments can be made online by visiting vanderbilt.edu/tutoring.

 Whether you are a first-year student or a senior writing an honors thesis, the Writing Studio is still here to support you via videoconference appointments. Schedule an appointment today by visiting vanderbilt.edu/writing.

  • Vanderbilt Libraries' physical spaces are closed.
  • Please visit the Libraries website to see all the ways the libraries are supporting our students and faculty with remote resources and services.

Adjustments and Student Hardship Fund

For any questions or further information about the housing and dining adjustment, contact the Office of Student Accounts.

Students are not required to request an adjustment for Spring 2020 room and board charges.  All credits for housing and dining will be calculated and applied automatically to the appropriate student’s account.
All known housing and dining adjustments will be applied to student accounts on or before April 15, 2020.
All adjustments will be applied to outstanding balances first.  If the adjustment results in a refundable credit balance, the credit will be picked up in our normal bi-weekly refund schedule (Tuesday and Thursday).
No, you only need to submit your information once.
Refund checks will not be mailed to your campus box. Please make sure your home and mailing address is accurate. No refund checks will be held for pick-up.
You are able to sign up for direct deposit at any time prior to refund processing.  If you would like to take advantage of this feature, please follow these simple instructions as soon as possible.
  1. Log into YES
  2. Click on Direct Deposit
  3. Enter your account information
  4. Click Save
Refunds will be issued via paper check unless you have signed up for the direct deposit option using a valid checking account number.
While all classroom coursework is now being taught via various alternative learning methods, tuition and fees remain the same for the Spring 2020 term. Vanderbilt University’s move to online courses was done in a manner that preserves the same academic rigor and course objectives as when the courses are delivered on campus, and all online coursework meets the academic standards for their respective college or school. The faculty effort and resources required to deliver the coursework are the same, and in some cases, greater, when they are delivered online as when they are delivered in person. In addition, historically, Vanderbilt programs that are offered both virtually and on-campus, including programs at the School of Engineering, the School of Nursing and Peabody College for education and human development, have the same tuition. Because of these factors, tuition rates will not be discounted or adjusted due to the current situation.
Due to the disruption that the COVID-19 virus has had on our students, there is a tremendous financial need to provide emergency assistance to undergraduate, graduate and professional students with demonstrated financial need.
Any student (undergraduate, graduate and professional) with demonstrated need who is currently enrolled and attended in-person classes can apply for assistance.
The following includes examples of expenses that will be considered:
  • Extraordinary expenses due to having to move because of the COVID-19 pandemic.
  • Additional food expenses incurred due to moving off-campus or home with parents and/or relatives.
  • Additional transportation costs due to changing an airline ticket or purchasing a new ticket at the last minute.
  • The cost of paying for an internet hotspot if reliable WiFi is not available.
  • Other expenses associated with your cost of attending Vanderbilt.
Yes, there is a $500 limit per student in this Hardship Fund.
If you are receiving need-based financial aid through Opportunity Vanderbilt, the adjustment for which you are eligible is dependent upon the percentage of funds you received as compared to your total cost of attendance for the spring. OV students who do not qualify for an adjustment will receive relief through the Emergency Hardship Fund.
The Office of Student Financial Aid and Scholarships will request additional documentation as needed. You should keep copies of all receipts in the event these are needed.
Office of Student Financial Aid and Scholarships staff will review requests on a daily basis. The estimated response time will be based upon volume, but we anticipate we will answer each request within 3 business days.  
The program is limited to students with demonstrated need. Please feel free to either call the Office of Student Financial Aid and Scholarships at 615.322.3591 or email us at finaid@vanderbilt.edu if you have questions as to what type of other assistance for which you may qualify.

Campus and General Questions

The pandemic has created a public health crisis for middle Tennessee and presents a profound challenge to the operation of the university.  To better support current campus residents, provide support to VUMC staff working long hours and multiple shifts through close proximity housing, and to prepare the University for re-opening with on-campus classes in the fall, we must clear all spaces of belongings. Students may utilize the services of UPS, our preferred provider, to pack and store or ship their belongings at their expense.  The university will provide access for UPS pick up. If students wish to not use the preferred provider (UPS), trained university staff will pack and store any remaining belongings in campus storage at no cost to students. Items will be stored in a climate controlled, secure place.
International undergraduate students, who currently reside on campus, who are not graduating in May and who have travel, visa or internet access issues, may live on campus throughout the spring semester and the summer.  For summer housing, the university will charge a daily rate. International undergraduate students, who currently reside on campus and are graduating in May, can reside on campus this summer until one week before the end of their 60-day grace period. Students who are unsure of that timeline should confirm with ISSS.  At that time, they must make alternative living arrangements.  For summer housing, they will be charged a daily rate. International undergraduate students, who currently live off-campus and have travel, visa or internet access issues, should, if needed, negotiate lease extensions with their landlords.  International students currently residing off-campus are not eligible for an on-campus assignment in the summer.
At this time, students cannot be permitted to return to campus to retrieve their belongings because of Nashville Mayor John Cooper’s Safer at Home order. At this point, it is unknown whether the order will be extended. The university will provide updates via email regarding access to campus for retrieval of belongings as more information becomes available. It should be noted that in order to better support remaining campus residents who are scattered in residence halls across campus, the university is working to consolidate students. Consolidation will necessitate clearing residence halls of belongings. In addition, the university has pledged to support  VUMC staff working long hours and multiple shifts with close proximity housing, and must prepare for re-opening with on-campus classes in the fall – all of which means that we must clear all spaces of belongings. Students who have left belongings behind in any residence may utilize the services of UPS, our preferred provider, to pack and store or ship their belongings at their expense.  The university will provide access for UPS pick up. Again, it is not known at this point whether the Mayor’s order will be extended or if other orders restricting access will be issued.  If and when access restriction orders are lifted, we will permit residents to return to campus to retrieve their belongings from storage.  If and when the access situation changes, we will notify residents and provide guidance and instructions.  If students wish to not use the preferred provider (UPS), trained university staff will pack and store belongings in campus storage at no cost to students. Stored items may be retrieved by students when the university is scheduled to re-open in the fall.
The university is working to pack and store belongings left behind by departing students to prepare for the consolidation of remaining students. Currently, the university is taking inventory in multiple residence halls to assess the quantity of items left behind and determine the time and labor needed to clear these spaces. Given that inventorying and clearing spaces will be a time and labor intensive process, the consolidation does not have a tightly defined timeline. Housing will notify current residents when they are able to reassign them to new accommodations. To facilitate moves and minimize disruption for current residents, the university will provide boxes, tape and packing materials for students, and move the boxes to the new housing location. The university will also send dean’s notifications to faculty for students who are consolidated.
At this time, we have approximately 250 residents dispersed across 20 residence halls. Some halls have a very small number of residents. By consolidating students in a small number of residence halls, we can better support them in terms of managing facilities, providing meal deliveries, and ensuring adequate staffing in the buildings. We want to ensure students continue to feel safe and supported while on campus during this unusual time. Consolidation will also enable the university to support the heroic efforts of Vanderbilt University Medical Center (VUMC) to address the public health crisis in Nashville and Middle Tennessee. The university plans to reallocate security and other resources to VUMC and provide close proximity housing for VUMC staff who are working long hours and multiple shifts. To maintain social distance and protect public health, students will each be assigned to living spaces that contain a private bath, private kitchen, a living room and at least one bedroom.  Current roommates may elect to share living space and we will attempt to honor that request, otherwise students will be assigned 1 to an apartment. Housekeeping will increase sanitizing efforts in residential common areas, security posts will continue to be staffed, and Campus Dining will establish a food distribution site from which they will provide three meals per day for residents.
The University is committed to reducing the resident population in order to limit the spread of COVID-19.  Housing will only be provided for continuing resident international students with travel or visa issues and for homeless students as defined in and required by Tennessee Code annotated, Title 49, Chapter 7, Part 1.
The university has suspended all university-sponsored non-Athletics events and gatherings, including events sponsored by any registered student organizations, through April 30th. This policy is based on current best-practices regarding social distancing as a prevention strategy for disease transmission. We say “suspended” because there may be decision points, going forward and prior to April 30, at which we could consider holding events and gathering again. Or we may have to extend the time frame for cancellations beyond April 30. We cannot say at this time. As of today, however, all university-sponsored, non-Athletics events and gatherings through March 30 should be cancelled, and you may have others from March 31 to April 30 that also should be cancelled now to be respectful of the planning needed and participants. See further guidance regarding events/gatherings and administrative meetings on campus.
  The Office of the Dean of Students is working with students to track students who are going to reside in on-campus housing and those students who will depart campus.     
Dining will operate in Rand Hall only for current Vanderbilt students, on-campus staff, residential faculty and the immediate family of residential faculty. Due to enhanced safety precautions, Campus Dining will be open for grab & go everyday during the following hours:
  • Breakfast 8am-9:30am
  • Lunch 11:30am-1:30pm
  • Dinner 4:30pm-6:30pm
For up-to-the-minute changes in Campus Dining service offerings, please follow Dining on Instagram (@VandyCampusDining) or visit the Campus Dining website. 

Note: If you are a current undergraduate student residing in the Commons or Highland areas, and are concerned about traveling across campus, Campus Dining has implemented a meal delivery program. Students can text “VUdining” to 55744, and select the next day’s meals. Orders must be placed by midnight for delivery the following day. Drop off times and locations will be listed in the ordering platform. Vegetarian and allergy-friendly options are available

Camus Dining has implemented new safety protocols to promote social distancing for dining and food delivery on campus.

Read more about the safety protocols Campus Dining has implemented.

Due to the current status of the University concerning the COVID-19 virus, the VandyRides service is suspended as of March 14, 2020. The health and safety of our students is our top priority; therefore, VUPS will continue to provide an on-call medical transportation service. If you are feeling ill, contact Student Health at (615) 322-2427. If you require transportation to due to your health status, contact VUPS dispatch at (615) 322-2745 for transportation to Student Health (M-F, 8 AM to 4:30 PM) or Vanderbilt University Medical Center (after-hours). Please advise the dispatcher of your location and a driver will get to you as quickly as possible. Drivers will be using golf carts for transportation and will inform you of transportation protocols upon arrival at your location.

COVID-19 Exposure, Health and Wellness

  • Those who believe they may have been exposed to COVID-19 should self-isolate per doctor's guidelines.If someone has come in contact with individuals who are known positives and the individual displays symptoms of COVID-19, they should immediately seek medical testing.
  • Students on campus should contact the Student Health Center, while faculty, staff and postdocs on campus should contact the Occupational Health Clinic for further evaluation.
  • The CDC has issued information regarding symptomsprevention and treatment, as well as a number of other frequently asked questions and answers.
If the person is a student, encourage them to consult with the Student Health Center. If they are a faculty or staff member, or a postdoc, they should consult with Occupational Health. The CDC also advises that many of the same precautions recommended when protecting oneself against the flu, can help prevent COVID-19 infection.

Students

  • Vanderbilt Student Health Center has monitoring in place for students who have traveled internationally within the past 14 days or otherwise come in contact with a case of COVID-19. Student Health will extend its hours on an as-needed basis and notify the student body through email communications.
  • Students should complete the self-report/self-monitoring survey at https://redcap.link/vustudentcovid if they have been exposed to COVID or have travelled internationally

  • Students who have left the Nashville metro area should contact their local health care provider.

Campus Residents

  • Campus residents who have traveled to or through any country outside of the United States within the past 14 days should self-isolate with their families in the USA.

  • Campus residents who do not have a family home in the USA or who have otherwise come in contact with a case of COVID-19 should contact the Office of Housing and Residential Experience (615/322-2591, ohare@vanderbilt.edu) at least 72 hours prior to their arrival on campus.

  • Any student not complying with Vanderbilt’s notification and self-isolation practices would be subject to immediate disciplinary procedures through Student Accountability.

  • Any student with symptoms consistent with COVID-19 infection (cough, fever or shortness of breath) should be tested.  Any student who has traveled to a CDC Level-3 country within the past 14 days or has had contact with someone who has been infected with COVID-19 is expected to self-report by completing the self-report/self-monitoring survey at https://redcap.link/vustudentcovid and abide by self-isolation practices.
  • Students who believe other students have failed to comply with self-notification and self-isolation practices should report their concerns to the Office of Student Accountability or the Office of the Dean of Students.
The Office of the Provost is working with students to minimize disruptions to their academic progress during the isolation period. Staff should contact their HR consultant to discuss how to find the appropriate solution so that they can self-isolate. Staff can find their HR consultant here: https://hr.vanderbilt.edu/hrconsulting. Faculty should contact their dean to seek assistance while they must remain away from work. Postdocs should be in touch with their faculty advisor for assistance.
A team of university officials, including Vanderbilt’s Global Safety and Security Manager and Vanderbilt Incident Response for Travel (VIRT) team, is monitoring the outbreak of the respiratory illness COVID-19 worldwide. Since this crisis first began, the university has been working closely with infection control experts at Vanderbilt University Medical Center and local and state public health officials, and has been reviewing all guidance from the Centers for Disease Control and Prevention (CDC), as it does with all public health concerns. We are in regular communication with the Vanderbilt community regarding travel restrictions, policies and recommendations. Information has been shared with students, faculty, staff, postdocs and parents, including specific considerations and guidance for international students and scholars. We have developed protocols to limit potential exposure, working with officials in Student and Occupational Health to provide information to returning travelers regarding self-isolation and health care monitoring procedures. The university is also working continues to prevent the spread of illness through enhanced cleaning and disinfection. Staff are cleaning these areas following the normal cleaning protocols for each type of space, followed by application of the disinfectant cleaning products Oxivir Five 16, Oxivir 1 Wipes and PURELL Professional Surface Disinfectant Spray. All disinfectants meet the Environmental Protection Agency’s criteria for use against COVID-19. Facilities has designated additional personnel resources to help assist with this enhanced cleaning and disinfecting process. The university has identified the following priority spaces that are being cleaned and disinfected more frequently due to being located in high-traffic areas:
  • Restrooms, locker rooms and showers
  • Lobbies, lounges, break rooms and hallways
  • Classrooms, conference rooms, lecture halls, dining sitting areas and libraries sitting areas (spaces where large groups of people congregate)
  • Private offices
Certain areas in these locations are receiving increased attention twice a day, including high-touch points such as door handles, light switches, handrails, interior doors, door push plates and the flat surfaces in common spaces. Staff also have begun to power wash restrooms in common areas, locker room showers and multiple-use shower rooms throughout campus. Campus early childhood care and education facilities and athletic facilities locker rooms and showers are being deep cleaned and then electrostatic fogged using a disinfectant product. The university is working with vendors and contractors to maintain these products and services to continue this cleaning schedule moving forward. Free-standing hand sanitizing stations have also been installed across campus. In addition, campus-wide changes include:
  • All classes moved fully to online and alternative learning for the remainder of the semester.
  • All undergraduate residential students were required to move out by Sunday, March 15.
  • Any remaining students who were granted an extension due to extenuating circumstances must stay in their residences as much as possible, avoid congregating in common spaces, and practice social distancing.
  • The university restricted access to dining facilities and implemented new safety protocols to promote social distancing for all remaining dining and food delivery on campus.
  • Vanderbilt instituted an initial remote work period for staff and faculty and recommended they work remotely following their manager’s and/or department chair/dean’s instructions.
  • On-campus university research laboratories are transitioning to only essential activities by Wednesday, March 18, at the latest.
  • VandyRide service has been suspended. Vanderbilt University Public Safety will continue to provide an on-call medical transportation service.
  • The David Williams II Recreation and Wellness Center is closed until further notice.
Vanderbilt is committed to creating and sustaining a safe and inclusive campus community. Students should not hesitate to contact the Title IX & Student Discrimination Office. Faculty, staff and students should contact the Equal Employment Opportunity office to file a report about such conduct.

Move Out

Vanderbilt can pack, insure, and store your items on campus at no expense to you, or UPS can pack and ship your items at your own expense. When it is time for your residence hall to be packed, the Office of Housing and Residential Experience (OHARE) will contact you to provide more details and tell you how to indicate your choice. As a reminder, you can also apply to the university’s Hardship Fund for possible assistance with shipping.

Please view the OHARE website for additional information about these options.

No. Due to Nashville Mayor John Cooper’s Safer at Home order, which is currently in effect, students and/or their family members cannot return to campus at this time to retrieve personal belongings. If and when all travel restrictions and Safer at Home orders are lifted, and we can ensure that it is safe to do so, OHARE will communicate details and provide instructions about when and how to retrieve belongings from campus storage.

Vanderbilt can pack, insure, and store your items on campus at no expense to you, or UPS can pack and ship your items at your own expense.  When it is time for your residence hall to be packed, the Office of Housing and Residential Experience (OHARE) will contact you to provide more details and tell you how to indicate your choice. As a reminder, you can also apply to the university’s Hardship Fund for possible assistance with shipping.

If the vehicle is registered under a current VU parking permit and parked in a legitimate marked parking space in an area that corresponds to their respective permit, then it will not be ticketed or towed unless the vehicle needs to be relocated to facilitate maintenance or another service in that area.

NOTE: Just like the normal school year, Vanderbilt University is not responsible for theft of or theft from vehicles or damage to any vehicles parked in a Vanderbilt parking area.

If a student is considering leaving their vehicle on campus we ask that they contact the Parking and Transportation Services Office at 615-322-2554 first to review their permit, our regulations and possible solutions to help. 

As you depart, please leave your room key in the designated key box in your main area lobby; there will be key envelopes for you to label with your VUnetID and room number. Please do not lick the envelope closures.
If you are unable to take all of your items, please place your remaining items in boxes, label them with your name and leave them in your room. For your remaining items, you will have the option of:
  • Vanderbilt storing your items in a storage facility until the start of the fall semester at no expense to you; or
  • Vanderbilt shipping your items to you at your expense
  • Returning to campus to retrieve your items once all travel restrictions and Safer at Home orders have been lifted
If you can’t leave on Sunday, you will not be forced to vacate. While additional planning is occurring, we will work with students with special circumstances.
  • International students with travel or visa issues may remain in their residence halls after March 15. Please be sure to consult with ISSS about your plans.
  • Student actively in engaged in the Peabody student teaching SPED and Teaching & Learning programs may remain after March 15.
  • Student athletes currently in competition may remain after March 15.
  • Students who cannot make travel arrangements by March 15.
  • Students with other special circumstances may be permitted to stay beyond March 15. These exceptions will be reviewed and determined on a case by case basis.
Please fill out the form on the Student Housing Portal so we can contact you. If you have already filled out the form and you are staying on campus, the Office of Housing and Residential Experience will begin reaching out to you with additional information.

Vanderbilt can pack, insure, and store your items on campus at no expense to you, or UPS can pack and ship your items at your own expense. When it is time for your residence hall to be packed, the Office of Housing and Residential Experience (OHARE) will contact you to provide more details and tell you how to indicate your choice. As a reminder, you can also apply to the university’s Hardship Fund for possible assistance with shipping.

A limited number of free boxes have been delivered to campus and more will be delivered tomorrow. Supplies will be available at each area's main lobby (Kissam Center Lobby, E. Bronson Ingram Lobby, Towers East, Branscomb, Blakemore, Lewis, Hank Ingram, East and Stambaugh.

We are evaluating an approach to address on-campus housing and dining fees for the remaining month of classes. We will send details about those plans to the students and families.

All undergraduate residential students should make plans to move out by March 15. We are actively working on plans to assist undergraduate residential students with move out and are evaluating an approach to address on-campus housing and dining fees for the remaining month of classes. We will send details about those plans to the students and families. Students who need to remain on campus beyond this date will receive further information.
Mail Services will coordinate mail forwarding for students who have departed campus. Procedures on mail forwarding are located on the Mail Services website: https://www.vanderbilt.edu/mailservices/students/student-mail/mail-forwarding.php  

Study Abroad

  • Vanderbilt recommends study abroad students return to their homes. This recommendation is based on the unpredictable nature of the global COVID-19 pandemic, where cases can spike quickly in any region, as described by the World Health Organization and within the CDC Global COVID-19 Outbreak Notice. This unpredictability also puts stress on existing health systems in regions with COVID-19 cases, which may make obtaining other medical care much more difficult. Likewise, the university aware that local and international travel is increasingly challenging due to transportation disruptions or cancellations as well as rapidly changing immigration regulations and border restrictions.
  • With these factors in mind, the university strongly believes that our students are better able to navigate the pandemic at their homes or permanent residences. At home, they will be within their personal networks, in a familiar health system, and in a place where they are less susceptible to future immigration and transportation disruptions.
  • Students receiving financial aid to support study abroad who have questions should contact the Financial Aid office at finaid@vanderbilt.edu.
  • Students who have previously indicated an interest in remaining abroad by submitting a form to SARAC will be contacted by Vanderbilt’s global safety and security manager regarding next steps.

You are likely aware of this evening’s announcement that the federal government is restricting travel from Europe to the United States for the foreseeable future, starting Friday, March 13.

Like you, we are also working to understand the details of the announcement.

It appears this development does not apply to United States citizens or legal permanent residents, according to a presidential proclamation issued by President Trump

We understand these are unprecedented times and stand by to assist you to the extent that we can as this situation continues to rapidly evolve.

Vanderbilt recommends study abroad students return to their homes. This recommendation is based on the unpredictable nature of the global COVID-19 pandemic, where cases can spike quickly in any region, as described by the World Health Organization and within the CDC Global COVID-19 Outbreak Notice. This unpredictability also puts stress on existing health systems in regions with COVID-19 cases, which may make obtaining other medical care much more difficult. Likewise, we are aware that local and international travel is increasingly challenging due to transportation disruptions or cancellations as well as rapidly changing immigration regulations and border restrictions.

We will work with our partners to try to support students' completion of their work with study abroad programs, but awarding of academic credit will be evaluated on a case-by-case basis and is not guaranteed.

We are recommending students return to their homes. This recommendation is based on the unpredictable nature of the global COVID-19 pandemic, where cases can spike quickly in any region, as described by the World Health Organization and within the CDC Global COVID-19 Outbreak Notice. This unpredictability also puts stress on existing health systems in regions with COVID-19 cases, which may make obtaining other medical care much more difficult. Likewise, we are aware that local and international travel is increasingly challenging due to transportation disruptions or cancellations as well as rapidly changing immigration regulations and border restrictions. The university will work with students to minimize disruptions to their academic progress during the isolation period.
Vanderbilt will directly contact students abroad with updates. Vanderbilt reaches out to students’ designated emergency contacts only in very specific situations, such as when a student has been incapacitated or when we cannot reach the student. All members of the Vanderbilt community can find updates at vu.edu/coronavirus.
Vanderbilt takes guidance from the US Centers for Disease Control (CDC), the US Department of State, and our international security provider. When making decisions about specific programs, we also consider local conditions as well as input from peer institutions and our overseas partners. To assess risks related to study abroad travel, the university uses a number of resources, including governmental agencies, news reports, reports from Vanderbilt’s international security provider, professional health and security organizations, and more.
Vanderbilt works closely with our academic partners who provide study abroad programs with the goal of mitigating potential impacts on students’ academic progress. For information on a specific program, please email the Global Education Office at geo@vanderbilt.edu.

Vanderbilt understands that personal tolerance for risk may vary, and that final decisions will be made between students and their families. If students choose to leave a program and return home, we respect that decision. Students should contact the Global Education Office for coordination assistance as soon as a decision has been made, and we would recommend they notify their academic adviser of their choice as well. We will work with our partners to try to support students' completion of their work with study abroad programs. Awarding of academic credit from overseas partners will be evaluated on a case-by-case basis and is not guaranteed. However, Vanderbilt will also help students complete their academic work already in progress through online and alternative learning provided by Vanderbilt University faculty.

Travel

No new visitors should be hosted on campus during the remote work period that lasts until April 11, 2020.  Once visitors are allowed back on campus, any visitor who has traveled abroad within the past 14 days must self-isolate for a total of 14 days before coming to campus.

Consistent with CDC guidance, Vanderbilt is instructing those community members to self-isolate for 14 days. Those who need to self-isolate are being instructed to notify the university in order to receive healthcare monitoring and support and to protect the health and safety of our community.

 

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