Graduate and Professional Students
We understand the stress and disappointment in having changes made to when and how classes are held and the cancellation of university events and gatherings. Please know that we are making decisions based on our desire to protect the health and safety of our community from the novel coronavirus disease (COVID-19).
Following is important information to assist you as we seek to respond to this unprecedented public health issue.
Frequently Asked Questions
Email the title page and abstract to your entire committee for approval and copy email@example.com. Instruct your committee members to REPLY ALL with their approval or disapproval. Once all committee members respond, combine the title page, abstract, and all email responses into a single PDF and upload to your VIREO submission as an Administrative file.
The impact of COVID-19 on campus events after April 30 has yet to be determined. The best plan of action at this time would be to schedule your defense remotely. Start a conversation now with your advisor and committee chair to coordinate the details of your defense plans.
All undergraduate classes for Summer 2020, including those offered in Maymester, will be offered through online instruction. We are updating the summer class schedule to reflect this information and any other changes to class offerings for the summer term. The updated Summer 2020 undergraduate class schedule will be published in YES on Sunday, March 29. Due to the changes to the summer class schedule, we encourage you to check the schedule frequently as we expect there may be additional classes added to the schedule over the next weeks.
Registration for undergraduate students for the Summer 2020 term will begin on Monday, March 30. Your registration information in YES has been updated to reflect the opening of summer registration on March 30.
Please be in contact with your academic adviser or your school's Office of Academic Services if you have questions about how specific classes will count toward your degree requirements.
Vanderbilt launched online/remote classes on Monday, March 16. Assignments and assessment resumed that week. Faculty are aware of the difficulties many students are facing as they move off-campus or cope with other significant changes in their lives resulting from the current crisis. Faculty too are trying to manage many challenges, and we are asking students to be patient as faculty work to continue to teach.
Tutoring Services is open and is ready to offer all one-on-one tutoring appointments as well as group learning support opportunities via videoconference. Courses supported include many introductory and intermediate level courses in Biological Sciences, Chemistry (General & Organic), Economics, Mathematics, and Physics. Appointments can be made online by visiting vanderbilt.edu/tutoring.
Whether you are a first-year student or a senior writing an honors thesis, the Writing Studio is still here to support you via videoconference appointments. Schedule an appointment today by visiting vanderbilt.edu/writing.
- Vanderbilt Libraries' physical spaces are closed.
- Please visit the Libraries website to see all the ways the libraries are supporting our students and faculty with remote resources and services.
Adjustments and Student Hardship Fund
- Extraordinary expenses due to having to move because of the COVID-19 pandemic.
- Additional food expenses incurred due to moving off-campus or home with parents and/or relatives.
- Additional transportation costs due to changing an airline ticket or purchasing a new ticket at the last minute.
- The cost of paying for an internet hotspot if reliable WiFi is not available.
- Other expenses associated with your cost of attending Vanderbilt.
Campus and General Questions
- Breakfast 8am-9:30am
- Lunch 11:30am-1:30pm
- Dinner 4:30pm-6:30pm
Note: If you are a current undergraduate student residing in the Commons or Highland areas, and are concerned about traveling across campus, Campus Dining has implemented a meal delivery program. Students can text “VUdining” to 55744, and select the next day’s meals. Orders must be placed by midnight for delivery the following day. Drop off times and locations will be listed in the ordering platform. Vegetarian and allergy-friendly options are available
Camus Dining has implemented new safety protocols to promote social distancing for dining and food delivery on campus.Read more about the safety protocols Campus Dining has implemented.
Due to the current status of the University concerning the COVID-19 virus, the VandyRides service is suspended as of March 14, 2020. The health and safety of our students is our top priority; therefore, VUPS will continue to provide an on-call medical transportation service. If you are feeling ill, contact Student Health at (615) 322-2427. If you require transportation to due to your health status, contact VUPS dispatch at (615) 322-2745 for transportation to Student Health (M-F, 8 AM to 4:30 PM) or Vanderbilt University Medical Center (after-hours). Please advise the dispatcher of your location and a driver will get to you as quickly as possible. Drivers will be using golf carts for transportation and will inform you of transportation protocols upon arrival at your location.
- The Southeastern Conference has announced that all athletics activities, including competitions, team and individual practices, meetings and other organized gatherings, will be suspended through at least April 15, due to continuing developments related to the coronavirus (COVID-19).
- SEC athletics programs will cease practices, individual and team workouts effective the end of the day Friday, March 13. Team meetings shall conclude no later than 5 pm local time on Monday, March 16.
- SEC member institutions will continue to provide their student-athletes with care and support to meet needs in areas including academics, medical care, mental health and wellness, nutrition and housing as needed.
- The program schedules impacted by this announcement are those of baseball, men’s and women’s golf, men’s and women’s tennis, and track and field. Events involving two Vanderbilt programs affiliated with other conferences—bowling (Southern Bowling League) and lacrosse (American Athletic Conference)—are suspended.
- Vanderbilt Athletics has suspended numerous activities. View an ongoing list of what actions have been taken.
COVID-19 Exposure, Health and Wellness
- Those who believe they may have been exposed to COVID-19 should self-isolate per doctor's guidelines.If someone has come in contact with individuals who are known positives and the individual displays symptoms of COVID-19, they should immediately seek medical testing.
- Students on campus should contact the Student Health Center, while faculty, staff and postdocs on campus should contact the Occupational Health Clinic for further evaluation.
- The CDC has issued information regarding symptoms, prevention and treatment, as well as a number of other frequently asked questions and answers.
- Vanderbilt Student Health Center has monitoring in place for students who have traveled internationally within the past 14 days or otherwise come in contact with a case of COVID-19. Student Health will extend its hours on an as-needed basis and notify the student body through email communications.
Students should complete the self-report/self-monitoring survey at https://redcap.link/vustudentcovid if they have been exposed to COVID or have travelled internationally
Students who have left the Nashville metro area should contact their local health care provider.
Campus residents who have traveled to or through any country outside of the United States within the past 14 days should self-isolate with their families in the USA.
Campus residents who do not have a family home in the USA or who have otherwise come in contact with a case of COVID-19 should contact the Office of Housing and Residential Experience (615/322-2591, firstname.lastname@example.org) at least 72 hours prior to their arrival on campus.
Any student not complying with Vanderbilt’s notification and self-isolation practices would be subject to immediate disciplinary procedures through Student Accountability.
- Any student with symptoms consistent with COVID-19 infection (cough, fever or shortness of breath) should be tested. Any student who has traveled to a CDC Level-3 country within the past 14 days or has had contact with someone who has been infected with COVID-19 is expected to self-report by completing the self-report/self-monitoring survey at https://redcap.link/vustudentcovid and abide by self-isolation practices.
- Students who believe other students have failed to comply with self-notification and self-isolation practices should report their concerns to the Office of Student Accountability or the Office of the Dean of Students.
- Restrooms, locker rooms and showers
- Lobbies, lounges, break rooms and hallways
- Classrooms, conference rooms, lecture halls, dining sitting areas and libraries sitting areas (spaces where large groups of people congregate)
- Private offices
- All classes moved fully to online and alternative learning for the remainder of the semester.
- All undergraduate residential students were required to move out by Sunday, March 15.
- Any remaining students who were granted an extension due to extenuating circumstances must stay in their residences as much as possible, avoid congregating in common spaces, and practice social distancing.
- The university restricted access to dining facilities and implemented new safety protocols to promote social distancing for all remaining dining and food delivery on campus.
- Vanderbilt instituted an initial remote work period for staff and faculty and recommended they work remotely following their manager’s and/or department chair/dean’s instructions.
- On-campus university research laboratories are transitioning to only essential activities by Wednesday, March 18, at the latest.
- VandyRide service has been suspended. Vanderbilt University Public Safety will continue to provide an on-call medical transportation service.
- The David Williams II Recreation and Wellness Center is closed until further notice.
General Information about COVID-19
- Wash your hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer that contains at least 60% alcohol if soap and water are not available.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Avoid close contact with people who are sick.
- Stay home when you are sick.
- Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
- Clean and disinfect frequently touched objects and surfaces.
If the vehicle is registered under a current VU parking permit and parked in a legitimate marked parking space in an area that corresponds to their respective permit, then it will not be ticketed or towed unless the vehicle needs to be relocated to facilitate maintenance or another service in that area.
NOTE: Just like the normal school year, Vanderbilt University is not responsible for theft of or theft from vehicles or damage to any vehicles parked in a Vanderbilt parking area.
If a student is considering leaving their vehicle on campus we ask that they contact the Parking and Transportation Services Office at 615-322-2554 first to review their permit, our regulations and possible solutions to help.
- Vanderbilt recommends study abroad students return to their homes. This recommendation is based on the unpredictable nature of the global COVID-19 pandemic, where cases can spike quickly in any region, as described by the World Health Organization and within the CDC Global COVID-19 Outbreak Notice. This unpredictability also puts stress on existing health systems in regions with COVID-19 cases, which may make obtaining other medical care much more difficult. Likewise, the university aware that local and international travel is increasingly challenging due to transportation disruptions or cancellations as well as rapidly changing immigration regulations and border restrictions.
- With these factors in mind, the university strongly believes that our students are better able to navigate the pandemic at their homes or permanent residences. At home, they will be within their personal networks, in a familiar health system, and in a place where they are less susceptible to future immigration and transportation disruptions.
- Students receiving financial aid to support study abroad who have questions should contact the Financial Aid office at email@example.com.
- Students who have previously indicated an interest in remaining abroad by submitting a form to SARAC will be contacted by Vanderbilt’s global safety and security manager regarding next steps.
You are likely aware of this evening’s announcement that the federal government is restricting travel from Europe to the United States for the foreseeable future, starting Friday, March 13.
Like you, we are also working to understand the details of the announcement.
It appears this development does not apply to United States citizens or legal permanent residents, according to a presidential proclamation issued by President Trump.
We understand these are unprecedented times and stand by to assist you to the extent that we can as this situation continues to rapidly evolve.Vanderbilt recommends study abroad students return to their homes. This recommendation is based on the unpredictable nature of the global COVID-19 pandemic, where cases can spike quickly in any region, as described by the World Health Organization and within the CDC Global COVID-19 Outbreak Notice. This unpredictability also puts stress on existing health systems in regions with COVID-19 cases, which may make obtaining other medical care much more difficult. Likewise, we are aware that local and international travel is increasingly challenging due to transportation disruptions or cancellations as well as rapidly changing immigration regulations and border restrictions.
We will work with our partners to try to support students' completion of their work with study abroad programs, but awarding of academic credit will be evaluated on a case-by-case basis and is not guaranteed.
Vanderbilt understands that personal tolerance for risk may vary, and that final decisions will be made between students and their families. If students choose to leave a program and return home, we respect that decision. Students should contact the Global Education Office for coordination assistance as soon as a decision has been made, and we would recommend they notify their academic adviser of their choice as well. We will work with our partners to try to support students' completion of their work with study abroad programs. Awarding of academic credit from overseas partners will be evaluated on a case-by-case basis and is not guaranteed. However, Vanderbilt will also help students complete their academic work already in progress through online and alternative learning provided by Vanderbilt University faculty.
No new visitors should be hosted on campus during the remote work period that lasts until April 11, 2020. Once visitors are allowed back on campus, any visitor who has traveled abroad within the past 14 days must self-isolate for a total of 14 days before coming to campus.
Any individual returning from international travel (either university-sponsored or personal) must self-isolate for 14 days before returning to campus and gain approval from your supervisor for working remotely.
University-sponsored travel includes any travel covered by or reimbursable from university funds or extramural grant funds. This includes travel by faculty, staff, postdoctoral fellows, students or visitors.