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Mar. 12, 2020 – Further information about move out

Posted by on Thursday, March 12, 2020 in Community Messages.

As Interim Chancellor and Provost Susan R. Wente shared on Wednesday, Vanderbilt is moving fully to online and alternative learning for the remainder of the semester starting Monday, March 16.

Given that, along with university efforts to decrease density in student housing, all undergraduate residential students should make plans to move out of on-campus housing by Sunday, March 15.

We are providing additional details on move-out instructions. The information below is specific to students who are campus residents only (i.e. residing in a Vanderbilt residential building).

The most important step you can take right now is completing your Spring Move-out Information Form in the Student Housing Portal as soon as possible.

You will receive additional communications from the Office of Housing and Residential Experience based on your responses.

Please follow the set of instructions below that best fits your current situation:

1. I am currently on campus or am able to return to campus and will be leaving by Sunday, March 15.

Please pack and remove as many of your belongings as you can. If you are unable to take all of your items, please place your remaining items in boxes, label them with your name, phone number, and leave them in your room.

For your remaining items, you will have the option of:

  • a. Returning at a later date to retrieve your items (before May 9)
  • b. Vanderbilt storing your items in a storage facility until the start fall semester at no expense to you; or
  • c. Vanderbilt shipping your items to you at your expense.

Please note that the latest information on each of these options is now available on the OHARE website.

Note: If you have already departed campus, you are not expected to return this week/weekend to acquire the rest of your belongings. If you do not expect to return before May 9, please see situation #3.

2. I am currently on campus but unable to leave by Sunday, March 15.

Please let us know on the Spring Move-out Information Form so we can reach out to you.

Students may stay beyond March 15 in special circumstances which will be reviewed on case by case basis. Please understand that we will be cleaning and sanitizing our residence halls and may be requiring students to move for the purpose of consolidation.

Click here for the latest updates on which students may be able to stay on campus.

3. I am currently off campus and do not plan to return on or before Sunday, March 15.

We realize some of you might wish to return and retrieve your items and others might prefer to have them boxed and shipped or stored. We will begin cleaning and sanitizing buildings after March 15 as well as consolidating remaining students into other buildings. The cleaning schedule has not been determined at this time. Please email and provide your contact information and your preferred time to pick up your items from campus, then OHARE will be in touch with you.

We are looking at a number of options to get your belongings to you; these may include free storage in a storage facility or shipping your items to you at your expense.

Please view the OHARE website for additional information about these options.

Additional Move-Out Details

Boxes, tape and carts

A limited number of free boxes have been delivered to campus and more will be delivered tomorrow. Supplies will be available at each area’s main lobby (Kissam Center Lobby, E. Bronson Ingram Lobby, Towers East, Branscomb, Blakemore, Lewis, Hank Ingram, East, and Stambaugh).


There will be no access to storage spaces in residence halls and Greek houses at this time.

Room Key

As you depart, please leave your room key in the designated key box in your main area lobby; there will be key envelopes for you to label with your VUnetID and room number. Please DO NOT lick the envelope closures.

We deeply appreciate your patience as we work quickly and diligently to address each individual student’s needs.

If you have concerns or questions, contact the Office of Housing and Residential Experience at We truly appreciate your patience and partnership during this unprecedented time.