All graduates participating in Commencement must have the appropriate regalia (cap and gown) to walk. The deadline for ordering regalia is April 6, 2018; however, we recommend ordering prior to Spring Break 2018. If you miss the deadline, there is a late fee and it cannot be guaranteed that you will receive your cap and gown in time for the ceremony.
REGALIA PICK-UP and RECYCLING
Cap and Gown Pick-up
Date: Wednesday, May 9 & Thursday, May 10
Time: 8:00 am – 5:00 pm
Location: Barnes & Noble at Vanderbilt
Students may pick up caps, gowns, tassels and hoods at the Barnes & Noble at Vanderbilt by presenting a photo ID. Anyone presenting your Vanderbilt ID may pick up your regalia for you. Regalia is not available on Alumni Lawn.
Cap and Gown Recycling (optional)
Date: Friday, May 11
Time: Noon – 6:00 pm
Location: Regalia Recycling Bins at Various Campus Locations
As an undergraduate student, you own your regalia after purchasing and have the option of recycling the cap and gown after the ceremony. You may do so by placing the items in designated recycling bins across campus. The bin is different from standard campus recycling bins. Please look for tall, white cardboard boxes labeled “Oak Hall Regalia Recycling.” These receptacles are for undergraduate regalia only.
Commencement Procession Line-up
Date: Friday, May 11
Time: 8:25 am (you must be in line by 8:25 am; please plan to arrive prior to this time)
Location: Alumni Lawn
Students and faculty report to assembly areas to line up for the Commencement Procession. Promptness in lining up is imperative. Graduates must assemble alphabetically by school no later than 8:25 am. There will be signs posted in the designated processional assembly areas for each school. Please reference your card for your assigned assembly number, which will help you find your place in line and ensure you are assembled alphabetically.
Upon receiving your cap and gown at the bookstore on May 9th or 10th, undergraduate students will receive a card with your name, assembly number, and additional information on it. You MUST bring this card with you the morning of the ceremony. If you are not an undergraduate candidate, you do not need this card. **IF YOU DID NOT PURCHASE REGALIA YOUR CARD WILL STILL BE AVAILABLE AT THE BOOKSTORE**
PROCESSION ASSEMBLY SIGNS
There will be signs mounted on white poles throughout the procession line assembly locations with the school name at the top followed by a range of numbers. Students are to look for the sign that matches their school and the range in which their number falls. You will find your assigned number in the top right corner of your procession card. Once you have found your meeting point, please work with your fellow graduates to ensure you are lined up in descending numerical order.
PROCESSION ASSEMBLY AREAS
The College of Arts and Science will assemble in the following order and place:
Candidates for May degree whose last name falls within the first two-thirds of the alphabet will line up double file in alphabetical order, beginning at the northeast corner of Rand Terrace and extending toward Library Lawn. (see the SOLID RED line on the Assembly Area map). The assembly area will be indicated by RED SIGNS designating degree and letters of the alphabet.
Candidates for the May degree whose last name falls within the last third of the alphabet; all December and August degree recipients and all candidates for May, December and August degrees will line up double file in alphabetical order, according to the degree to be conferred and completion date starting at the southwest corner of Neely and extending toward Benson Science Hall (see BROKEN RED line on the Assembly Area map). The assembly area will be indicated by RED SIGNS designating degree and letters of the alphabet.
The Blair School of Music will assemble in the following order and place:
Blair School of Music followed by the School of Engineering undergraduates. Degree candidates from Blair School of Music will line up double file in alphabetical order, followed by the school of Engineering undergraduates, beginning at the Southwest corner of Alumni Hall between Neely Auditorium (see ORANGE line on the Assembly Area map). The assembly area will be indicated by ORANGE signs designating degrees.
The School of Engineering will assemble in the following order and place:
Blair School of Music followed by the School of Engineering undergraduates (candidates for B.Mus. [Blair]; B.E., B.S. [Engineering]). Degree candidates from School of Engineering will line up double file in alphabetical order, preceded by the school of Blair School of Music undergraduates, beginning at the Southwest corner of Alumni Hall between Neely Auditorium (see ORANGE line on the Assembly Area map). The assembly area will be indicated by ORANGE signs designating degrees.
The Peabody College undergrads will assemble in the following order and place:
Peabody College candidates for B.S. degrees. Undergraduate candidates will line up double file in alphabetical order, according to the degree to be conferred beginning at the East side of Kirkland Hall esplanade near Kissam & Dyer dormitories (see YELLOW LINE on the Assembly Area map). The assembly area will be indicated by YELLOW signs designating degrees (and letter of the alphabet for undergraduates).
You can download and print the procession assembly area map here.
Date: Friday, May 11
Time: 9:00 am
Location: Alumni Law
Bottled water will be provided for you at each seat on Alumni Lawn. Programs will be available at the front of each procession line and fans are available on the perimeter of the seating area. Please pick these up before you line up.
Order of events:
- 9:00 am. The procession of candidates enters Alumni Lawn to seating reserved for candidates and faculty as guided by faculty marshals. After students are seated, and at the second trumpet signal, the academic procession (the order of procession will be printed in your Commencement Program) will move toward the platform.
- 10:00 am. Conferring of degrees by Chancellor Zeppos.
- 10:15 am. Recession of graduate and professional school degree recipients and their faculties as instructed by the chair of the Faculty Senate from the platform. These groups will depart as led by a faculty marshal.
- 10:30 am. Awarding of diplomas. All students and guests are asked to remain for the duration of all diplomas.
12:00 pm. Final words from Chancellor Zeppos.
Inclement Weather Plan
In the event of inclement weather, the ceremony will be held in Memorial Gymnasium. The decision to enact the rain plan will be made by 5:00 am on Commencement Day.
Announcements regarding the change will be made through the Vanderbilt Commencement app. The app is the only way to get DIRECT notifications sent to your phone. Be sure to allow notifications in the settings.
Commencement Ceremony Rain Plan
Date: Friday, May 11
Time: 9:00 am
Location: Memorial Gym
Student arrival time: 8:15 am (you must be seated by this time, so please plan to arrive early)
Seating information: There will be no procession for candidates in Memorial Gym. Instead, undergraduate degree candidates (A&S, Blair, Engineering and Peabody) should enter the North or South lobby and sit in alphabetical order in the chairs situated on the gym floor. Watch for signs designating letters of the alphabet and degree at the end of the rows. Student and Faculty Marshals will be on hand to assist.