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Graduation Checklist

Key Deadlines

Key Deadlines say it in a nutshell! Don't miss these.

Participation in Commencement

Degree candidates must have successfully completed all curriculum requirements and have passed all prescribed examinations by the published deadlines to be allowed to participate in the ceremony. 

Students unable to participate in the graduation ceremony will receive their diploma by mail.

A student completing degree requirements in August or December 2017 will be invited to participate in Commencement exercises in May 2018.
 

Requirements for Participation

In order to ensure you can participate in Commencement, please complete the following:

Meet Degree Requirements 

Students will not be able to participate in the Commencement ceremonies until all degree requirements have been met. Meet with your academic advisor prior to Spring Semester 2018 to ensure you are on track to meet your degree requirements. Degree audits for most program areas are available in YES.

Check-in with the Registrar

Review the University Registrar's Office graduate information.

Check your Vanderbilt email for important graduation instructions.

Students completing non-Graduate School degrees will need to fill out the Graduation Confirmation form available in YES after the Office of the University Registrar emails you that the application is available for your graduating term at http://registrar.vanderbilt.edu/academic-records/graduation-confirmation-form-instructions/.

Students completing degrees in the Graduate School will need to complete the Intent to Graduate form and follow the steps here.

Order Regalia
All graduates participating in Commencement must have the appropriate regalia (cap and gown) to walk. The deadline for ordering regalia is April 6, 2018; however, we recommend ordering prior to midterms Spring Semester 2018. If you miss the deadline, there is a late fee and it cannot be guaranteed that you will receive your cap and gown in time for the ceremony. Personal decor is not allowed on regalia.  To view the complete university adornment policy, click here.
 
Submit your Phonetic Name Pronunciation
There are two options for submitting the phonetic pronunciation of your name. The first is through the “YES” system where the participant may write their name pronunciation phonetically. The second is via Name Coach, which is a web service where you can upload an audio file of your name pronunciation. The Commencement office will email the link to the students to access Name Coach.
 
Know where to line-up
Each school has an assigned procession assembly area for Commencement morning. Students must be onsite and in line by 8:25 am on Friday, May 11th. Late arrivals will not be able to participate. Please ensure you know exactly where procession begins for your school.

Optional Items

You may order additional, optional commencement related items, which include the following by clicking here.
 
Announcements
Diploma frames
Class rings
Video Downloads
Programs
Photos
Newspaper announcements
Yearbook