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Virtual Classroom Basics

The Virtual Classroom is an optional tool that instructors can use to facilitate things like virtual office hours, live lectures, screen sharing, and video discussions.  Here are the basics of this tool.

STEP 1: In a course, click the three dot icon to the far right in the NavBar.  Then, click Edit This Navbar.

STEP 2: If the following box appears, click Yes, I’ll work with a copy of the navbar.

STEP 3: In the Edit Navbar area, click the Add Links button.

STEP 4: In the window that appears, 1) type “Virtual Classroom” into the search box and hit Enter on your keyboard.  2) Select the Virtual Classroom (not the one with “NB” in the name) and 3) click Add.

STEP 5: Instructors will then see the Virtual Classroom link appear in your Navbar links list.  Click Save and Close.

STEP 6: Instructors will then see the Virtual Classroom link in your Navbar.  Keep in mind that instructors can see this link, but students cannot.  To create a Virtual Classroom session, click this link.

STEP 7: In the bottom right of the following page, click the + button.

STEP 8: In the pop up menu, notice that there is a user limit of 100 in a meeting.

STEP 9: Create the session title and set the meeting date and time.  Keep in mind that no one (including the instructor) can enter the session until this date and time.  Therefore, if more time is needed in the room prior to students joining, be sure to set the time accordingly.  Instructors then need to let students know that the session begins at a later specific time so that they do not join too soon.  If the session needs to begin immediately, click the Now checkbox.

STEP 10: Select the desired duration of your session.  90 minutes is the longest session time available.

STEP 11: Select Automatically record meeting if the recording needs to begin as soon as the session starts.  Instructors have the ability to stop recording at any time.  Then, select Publish recorded meeting if the recording needs to be available to students once it has been processed.  Instructors can access the recording regardless of this setting.  Next, select Allow external participants to generate a sharable link that can be provided to people outside of the course.  Finally, select Invite entire class to allow all students to access the session.

STEP 12: Select whether the session needs to repeat weekly, and if so, its duration, then click Save.

STEP 13: To place the virtual classroom session in the Content area for students to access, click Content in the Navbar.

STEP 14: In the selected module, click Existing Activities, then Virtual Classroom (QL).

STEP 15: To add your created session, select it from the available list.  Additionally, there is a Schedule Meeting button that allows sessions to be created as well.

STEP 16: The meeting will then show in the selected module.

STEP 17: If the instructor clicks on the created meeting link, they will encounter the page below.  The Invite Link can be shared with any external participants if necessary.  When the meeting start day/time arrives, click the Enter Meeting Room button to begin.

STEP 18: When asked what audio to use, select Microphone.

STEP 19: If automatic recording was selected when the meeting was created, notice the Recording indicator.  If you decide to stop the recording, you can click this button.

STEP 20: Clicking the User button will open a pane on the left side of the screen where all users currently in the session will be listed.  Additionally, the public chat area will appear.

STEP 21: Clicking another user provides the instructor with options to chat, make that user a presenter, remove the user, and promote the user to moderator (which gives them the same control as the instructor).

STEP 22: Click the + button to mute all users (keep in mind that the instructor may have to do this several times as new users join the session), initiate a poll, or upload a presentation.

STEP 23: The buttons at the bottom of the session window allow you to mute, disconnect audio, share webcam, and share the instructor’s screen.

STEP 24: The toolbar on the right side of the screen allows the instructor to pick a tool to add/draw on the screen, undo the last addition to the screen, clear all things on the screen, and allow other users to add/draw on the screen.

STEP 25: To end the session, click the three dot icon in the upper right corner.

STEP 26: To end the session, click End meeting.

STEP 27: To access the meeting recording, click the Virtual Classroom link.

STEP 28: Under the Recorded Meetings area, the recorded meeting will appear.  Once the recording has been processed, a check mark will appear in the status column of the video information.  To view the menu of possible actions for the recording, click the three dot icon.

STEP 29: The available options for a recording are preview (view the video), copy public URL (for sharing purposes), download, and delete.