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Tracking Attendance

You can reserve or purchase a card reader by clicking here.

Swiping Attendance at Events

To track attendance at your Anchor Link event:

Step 1: Navigate to the management side of your organization’s Anchor Link Page.

 

Step 2: Open the Events page,

 

Step 3: Navigate to the event management menu by clicking the event,

 

Step 4: Copy the access code, and click the link on the right.

 

Step 5: Copy the access code into the swipe field to begin swiping individuls in. (Hint: When swiping individuals in, wait until the swipe has completed before proceeding to the next individual)

(Remember: you must have administrative access to use this function)

When you track attendance at an event through Anchor Link, you will automatically capture not only the total number of attendees but the following information about each attendee:

  • First & Last Name
  • Campus E-mail Address
  • Preferred E-mail Address (if they have listed one)
  • Timestamp
  • Who tracked their attendance
  • Any comments provided next to the user’s attendance record

Uploading Attendance at Events

Step 1: From the event management page click track attendance

 

Step 2: Click add attendance

 

Step 3: If you are having people type in email addresses select the text entry options. (Note: Once all the email addresses have been added, the person managing attendance will need to click add at the bottom of the menu)

Step 4: If you have an excel document, select File Upload.

Step 5: If you chose the file upload option, select your preferred file type (Zoom participant upload, or Anchor Link Default) and Identifier type (Email or Card ID) (Note: Once the file has been added, the person managing attendance will need to click upload)

 

Tracking Attendance at Virtual Events

Logging attendance is easier than ever with the Attendance URL feature. All events approved in Anchor Link will now have a unique attendance URL located on the event management page just under the event’s Swipe Access Code. This unique URL will log any user that clicks the link as “Attended” for the event. The URL will last approximately 48 hours after an event. The URL can be shared in a multitude always, and can even be embedded in scannable images like QR codes.

For a free QR code generator click here(Note: You do not need to create an account to download your QR code)

To load attendance from events that take place in Zoom

Step 1: From the event management page click track attendance

Step 2: Click add attendance

Step 3: If you have an excel document, select File Upload. (Your Zoom attendance report will generate in an excel document.)

Step 4: After selecting File Upload, under file type, select default, and make sure your Identifier Type is E-Mail. (Note: Once the file has been added, the person managing attendance will need to click upload)

Step 5: In a new tab, navigate to https://zoom.us/account/report/, and click usage. (Note. You may be prompted to log in through single sign-on)

Step 6: Select the date range of your event and click search.

 Step 7: Locate your event with the Meeting ID or the Event Name and click the blue number next to the duration column.

Step 8: Click export, and the participant report will begin downloading to your device. (Note: Make sure your file is in CSV formate and only has the participant emails in the first column.)

Step 9: Return back to your tab in Anchor Link. Select Choose File and select your file. After the file is selected, click Upload.

FAQ:

What happens if my internet does not work?  We recommend swiping cards into an excel spreadsheet.  You swipe as you normally would and the card reading automatically transitions to the next cell with each swipe.

What if someone forgets their card?  You can have them enter their email address or Card ID number in the Text Entry option.