- Travel Request Packet
- Technical Questionnaire Form
- Vanderbilt Travel: Booking and reimbursement tool for Vanderbilt faculty and staff traveling on business
Traveling Abroad: If you are currently in the United States working at Vanderbilt in H-1B, E-3 or O-1 status and are not a Canadian national, you must have a valid visa stamp in your passport to re-enter the US following international travel. (For information about how to obtain J or F visas, visit http://www.vanderbilt.edu/isss/immigration-and-visa-information/). VISIT will provide you with a visa application package containing a letter confirming your employment and the original I-797 Approval Notice.
To obtain these documents, please complete and sign the Travel Package Request Packet at least two weeks prior to your departure and fax it back to VISIT at 343-7757. VISIT will prepare the package and will email you when it is ready for you to pick up.
Each US consulate has specific procedures for the issuance of a visa stamp and it is your responsibility to ensure that you provide the documents that the consulate requests. This information is listed on US consulates websites so please review the requirements of the consulate where you will apply. All US consulates can be found at this link: http://www.usembassy.gov/
You may also view current visa processing times for each US consulate at the following link: http://travel.state.gov/visa/temp/wait/wait_4638.html
Vanderbilt requires that you provide VISIT with a copy of your I-94 record each time you return from travel outside the USA. CBP is no longer issuing paper I-94 cards, so you must print your record from their online database when you return to the US. The website is found at: www.i94.cbp.dhs.gov. Each time you are issued a new I-94 record it supersedes all previous I-94 records. The I-94 determines your visa status and expiration. VISIT must maintain a copy of your current I-94 record in your immigration case file to monitor continued lawful presence, appropriate work authorization and timely extensions of your status. Copies of I-94s may be submitted to VISIT by e-mail, fax, campus mail, or hand delivery.
Important reminder for former J-1 scholars with H-1B approval: If you obtained a waiver of the two year home residency requirement, you must present the original I-612 waiver approval notice (Form I-797) to the US Consulate in order to receive the H-1B visa.