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Working without a Social Security Number

International persons who have proof of employment eligibility (employment authorization) may work without a Social Security Number (SSN).  These employees must apply for an SSN, however, and be able to provide the number immediately upon receipt (or no later than 90 days after hire). 

Intermational employees who do not have an SSN will be assigned a temporary Placeholder Number (PHN) by VISIT.  A department administrator can request a PHN by completing the PHN and Windstar Access online form.   

Once the SSN is obtained, the international employee must do the following:

  1. Update Windstar with the SSN number.  Print and sign any forms that generate and send those forms to VISIT.  It is not necessary to re-send the immigration documents if the immigration infomation has not changed.
  2. Go to the International Suite (Student Life Center) and update the I-9 with either a VISIT or ISSS advisor.

Once the international employee has updated the I-9 and Windstar, VISIT will do the following:

  1. Update the international employee's payroll record with the SSN.
  2. Update the international employee's payroll tax record to apply any tax treaty exemptions that now can take effect.
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