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I-9 & E-Verify At Vanderbilt
The I-9 Process
All employees hired on or after November 7, 1986, whether US residents or internationals, must complete a Form I-9 and provide documents to show that they are eligible for employment in the USA. The I-9 must be completed by the new employee and verified by I-9 personnel at one of Vanderbilt's designated I-9 sites. Additional information about this process can be found at the Vanderbilt I-9 homepage. The HR Business Support Services team maintains the I-9 form for each employee.
International employees are employees who are not US citizens, US nationals or permanent residents. Vanderbilt-sponsored international employees are all employees in these visa statuses: H-1B, TN, E-3, O-1 and J-1 (Housestaff only).
All other international employees, including F-1 and J-1 students and scholars (but not J-1 Housestaff) must complete their I-9 with HR Business Support Services at 2525 West End Avenue. The HR Business Support Services Center can be reached at firstname.lastname@example.org and additional information about the I-9 process can be found at http://hr.vanderbilt.edu/i9/.
The E-Verify Process
Vanderbilt University is an E-Verify employer. As an E-Verify employer, Vanderbilt participates in the federal government's E-Verify program. When a new employee completes an I-9, information provided on the I-9 form is sent to the Dept. of Homeland Security (DHS) and/or the Social Security Administration (SSA) for verification. Please note that employees hired on or before November 6, 1986 and employees who have federal security clearance are exempt from the E-Verify process.
Special Information for F-1 International Students on Optional Practical Training (OPT)
As Vanderbilt is an E-Verify employer, F-1 students with OPT who have received a degree in a STEM field, are entitled to the STEM-OPT extension. F-1 students who qualify for the 17-month OPT extension should note that Vanderbilt's Company Identification Number is 29832 and the Client Company ID number is 573107. The best way to enter these numbers on the I-765 is to write "29832 & 573107. If you are filing the I-765 STEM--OPT online you must add three zeros to each number: "00029832 & 000573107.. Should you have questions about the STEM-OPT extension, please contact your DSO and visit our Employees Working Under OPT or STEM-OPT page. This page has more detailed information with regards to the STEM-OPT extension process.