About MRBS

VIIBRE Lab Equipment Booking System - MRBS 1.2-pre1
Database: MySQL 5.0.77-log
System: Linux its-hclnwb27.its.vanderbilt.edu 2.6.18-308.24.1.el5 #1 SMP Wed Nov 21 11:42:14 EST 2012 x86_64
PHP: 5.1.6

Help

Please contact Ron Reiserer for any questions that aren't answered here.

BUG NOTICE

You may get a 403 Forbidden Error when booking new events if you do not use a hard return (press the enter key)
when entering text in the Full Description text box. Try using the following format in that field:

Project Name (enter key)
Protocol Name (enter key)
Other important information (enter key)

Authentication

How do I login?
Why can't I delete/alter a booking?
 Making/Altering Bookings How do I make a recurring booking?
How do I delete one instance of a recurring booking?
How do I schedule rooms at different sites
My booking failed to be created because of "too many entries"!
What happens if multiple people schedule the same booking?
 Miscellaneous What is the difference between "Internal" and "External"
 About The VIIBRE Lab Equipment Booking System How much did the system cost?
How does the system work and who wrote it?

How do I login?

The system can be configured to use one of several methods of authentication, including LDAP, Netware, and SMB. See your system administrator if you are having trouble logging in. Some functions are restricted to certain users, and other users will get the message You do not have access rights to modify this item. See your system administrator if this is not working correctly for you. If the system is configured to use LDAP authentication, this means that you login with the same username and password as you use for getting email i.e. "Mark Belanger" "MyPassword". Top

Why can't I delete/alter a booking?

In order to delete or alter a booking, you must be logged in as the same person that made the booking. Contact one of the booking room administrators or the person who initially made the booking to have it deleted or changed. Top

How do I make a recurring booking?

Clicking on the desired time brings you into the booking screen. Select the appropriate Repeat Type. The room will be scheduled at the same time, until the Repeat End Date, on the days determined by the Repeat Type.

A Daily repeat schedules every day. A Weekly repeat schedules those days of the week that you check under Repeat Day. For example, use Weekly repeat to schedule the room every Monday, Tuesday, and Thursday; check those days under Repeat Day. If you check no days under Repeat Day, the schedule will repeat on the same day of each week as the first scheduled day. A Monthly repeat schedules the same day of each month, for example the 15th of the month. A Yearly repeat schedules the same month and day of the month, for example every March 15th. Finally, a Monthly, corresponding day repeat schedules one day each month, the same weekday and ordinal position within the month. Use this repeat type to schedule the first Monday, second Tuesday, or fourth Friday of each month, for example. Do not use this repeat type after the 28th day of the month.

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How do I delete one instance recurring booking?

Select the day/room/time that you want to delete and select Delete Entry. Top

How do I schedule rooms at different sites?

You don't. Presently the system cannot book 2 different rooms simultaneously. You must schedule each one separately. Make sure that the time you want is available at both sites before making a booking. Top

My booking failed to be created because of "too many entries"!

Any booking cannot create more than 365 entries. There needs to be some limit on the number of bookings created. This number can be increased if necessary. Top

What happens if multiple people schedule the same booking?

The short answer is: The first person to click on the Submit button wins.
Behind the scenes, the system is using a proper multi-user, multi-threaded relational database than can handle many thousands of simultaneous users. Top

What is the difference between "Internal" and "External"

By default, MRBS defines two booking types. "Internal" means that the booking will only be attended by employees. An "External" booking might also be attended by customers, vendors, investors, etc. Your site can define up to a total of 10 booking types, according to your needs. Bookings are highlighted in the main calendar view with a color corresponding to their type, and a color key of all defined types is shown at the bottom of the main calendar view. Top

How much did the system cost?

Nothing. See the next section for more information. Top

How does the system work and who wrote it?

This system is based on the Meeting Room Booking System which is open source software that is distributed under the Gnu Public License(GPL). This means that software is free to use, distribute, and modify.

The VIIBRE Lab Equipment Booking System has been modified to meet the specific needs of the VIIBRE Labs.

The system is written mostly in PHP, which is an open source programming language that can be embedded in web pages similar in concept to Microsoft active server pages. PHP is especially good at accessing databases.

The database used for the system is either MySQL or PostgreSQL. MySQL is a very fast, multi-threaded, multi-user and robust SQL (Structured Query Language) database server that is also GPL. PostgreSQL is a full-featured multi-user open source Object Relational SQL database server.

The system will run on multiple platforms, including the PC architecture using the Linux operating system. Linux, is a free, open source, unix-like operating system.

The web server being used is yet another piece of free, open source software. The Apache web server is the world's most popular web server.

The bottom line is:
Every piece of this system, from the operating system to the application, is completely free - source code and all.

Copies of the VIIBRE modified files are available on request.

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