Used or Surplus Computer Equipment
1. Surplus computers in TSS (all old equipment retrieved from departments or labs.) TSS deletes all information or destroys the hard drives and fills in the tracking document/surplus property form. Surplus Property picks up the equipment on designated days.
2. Charity computers. Some surplus computers which are identified as possibly useful for non-profit organizations are wiped. Computers can be picked up from TSS by non-profit organizations if they provide their tax numbers. Forms and tax information is sent to Bud Cobin in Surplus.
3. Vanderbilt computers (those purchased by TSS under CAP or by research funds) of faculty leaving Vanderbilt. Faculty leaving Vanderbilt must turn in their computer equipment to TSS unless an arrangement has been made with the Deans Office to include the computer among equipment to be transferred to the faculty’s new (non-profit) school or university. If faculty want to purchase their computers, under Vanderbilt policy on the disposition of computers, these faculty must turn in the computer to TSS and TSS will wipe the computer of all data and software owned by Vanderbilt (storing data temporarily.) TSS will then send the computer to Surplus (with the faculty name) and the faculty member can go to the Surplus store and purchase the computer at current fair market value (established by Surplus.)
If faculty members do not want to purchase their computers, the computers will be cleaned and recycled into TSS inventory, for use by others.
Even though faculty may have used personal funds to upgrade the computer it is still the property of Vanderbilt University.
4. Vanderbilt computers of retiring faculty. Emeritus faculty who remain affiliated with Vanderbilt may continue to use their Vanderbilt computers and software. When ready to dispose of their equipment, they must bring the computer to TSS for wiping and disposal. TSS does not provide service for computers older than five years.
5. Vanderbilt CAP computers. See Computer Allocation Program Policy