Academic Policies and Procedures
2014 Summer Sessions at Vanderbilt
Summer Sessions

Information on the policies, registration process, special deadlines, tuition and fees, summer work elsewhere for the undergraduate schools, and the Graduate School is listed in this section. If you are taking a course from one of these schools or colleges, consult below for the Policies and Procedures for that entity.

College of Arts & Science

General Information

The following policies and procedures are applicable to students in the College of Arts & Science. Further information regarding academic policies is available on the Arts & Science Registrar’s office website: www.vanderbilt.edu/cas/registrar

Registration

On-Line Course Registration Period: March 24 - May 4, 2014

Students will have the opportunity to request summer courses on-line beginning midnight on March 24, and continuing until 11:59pm on May 4.

In-Person Registration: In-person registration for open courses will be held in 311 Kirkland Hall during the dates listed below. Please bring a completed Maymester Request Form or Summer Sessions Course Request Form and your student ID.

Important Note for Visiting Students: DUS students do not enroll on-line. DUS students will be sent a registration packet by mail, instructing them of registration procedures, including the date, time and location for registration.

 

In-Person and YES Supplemental Registrations:

May Session

Tuesday, May 5-6: 8:30 am – 4 pm

Full-Summer, First, and Second Sessions

Tuesday, June 2-3: 8:30 am – 4 pm

Second Session

(for students who have not registered for Second Session, or who need to make changes to their registration)

Tuesday, July 7-8: 8:30 am – 4 pm

 

Directed Study or Independent Study: Students wishing to register for a Directed Study or Independent Study course during the summer must register in-person for the full ten-week summer session on Monday, June 3. Permission to enroll in a Directed or Independent Study course should be obtained from the instructor prior to registering for the course. A written study plan that details the nature of the project and the amount of credit must be approved by the instructor as well as the department chair or the chair's designee by the end of the change period in June (the first four days of classes in the first summer session). If a student's study plan has not been approved by that time, the student will be dropped from the course.
» Independent/Directed Study Registration Request form

Change of Course: Students must observe the deadlines and procedures regarding course changes for the school in which they are enrolled, regardless of which school offers the course. Deadlines for the change period (adding or dropping courses with no entry on record) are listed in the Summer Session at Vanderbilt Calendar. Subsequent to the above-referenced deadlines, dropping a course will result in an entry of W on the student's record. Dropping a course after the change period will require the signature of the instructor and may require the permission of other persons. Students should consult the Arts and Science Registrar's Office for the proper procedure.

Enrollment Verification: Please check on-line registration on YES for enrollment verification.

Tuition and Fees

As listed in the Financial Information section of the Summer Schedule of Courses, students in the College of Arts and Science are subject to tuition and fees as follows:

Tuition (15-18 hours of enrollment): $20,970
Hourly rate (fewer than 15 or more than 18 hours of enrollment): approx. $1,398 (rate to be formally set in May)
Activities and recreation fee: Approx. $73 (not yet formally set)
Blair music instruction fee: University students enrolled in individual or group lessons at Blair are charged an instruction fee for one forty-five-minute lesson per week for ten weeks or for twice-weekly forty-five-minute group lessons for the ten-week session. Fees for the summer session are not refundable if the course is dropped after June 1, 2014. Instruction fees are subject to change without notice. Fees for Summer 2014 are not yet formally established.
Hospitalization Insurance Plan: see rate schedule in Student Services section

Summer Work at Another Institution

Transfer credits may be accepted for a maximum of two courses taken during the summer at another four-year, fully-accredited institution. To qualify for such credit, the student must be in good standing and must obtain authorization from the Dean and the appropriate department in advance of taking the course. Such courses cannot fulfill AXLE requirements, count as part of the last 30 hours of residence, serve as repeat credit, or be taken on a Pass/Fail or similar basis. The deadline for requesting approval for summer work elsewhere is April 12.

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BLAIR SCHOOL OF MUSIC

A variety of classes and private instruction is available during the summer session. Check the Schedule of Classes for current offerings. University students may register for a maximum of five hours in May Session and six hours in each summer half-session.

Any student new to performance instruction at Vanderbilt must interview for placement prior to registration. Interview information is available in the Schedule of Classes. Continuing students who wish to study privately during the summer need consent of their instructors in lieu of an interview.

REGISTRATION

University students enroll through YES. Transietn students who wish to recive credit

May Session

Vanderbilt Students—On-line Course Request Period in YES: March 24–May 5, 2014
Transient Students—Division of Unclassified Studies registration: May 2, 2014 in person at Universtiy Registrar's Office

Summer Sessions (First and Full sessions)

Vanderbilt Students—On-Line Course Request Period in YES: March 24–June 5, 2014
Division of Unclassified Studies: May 2, 2014 in person at Universtiy Registar's Office

Summer Sessions (Second-half sessions)

Vanderbilt Students—On-Line Course Request Period in YES: March 24-July 10, 2014
Division of Unclassified Studies registration July 7, 2014 in person at Universtiy Registar's Office

 

TUITION AND FEES

Vanderbilt summer tuition information is available here, and at the Office of Student Accounts.

In addition, students enrolled in individual or group lessons at Blair are charged an instruction fee. Instruction fees are posted in the Catalog and Schedule of Classes and are subject to change without notice.

SUMMER WORK AT ANOTHER INSTITUTION

Blair undergraduates who wish to take course work during the summer at another four-year accredited institution as transfer credit must petition for permission by April 1st. Students are required to be in good standing, consult with the registrar for appropriate forms and procedures, and obtain advance authorization from the Associate Dean. Courses may not fulfill the music core requirements, count as part of the last 30 hours of residence, serve as repeat credit, or be taken on a Pass/Fail basis.

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School of Engineering

Registration

On-Line registration for all summer sessions (May Session, First Session, Full Session, and Last Session) begins March 24 and ends at 11:59 p.m. CDT, May 6, 2014. Students may access the on-line registration system and register for courses offered in any summer session during this period. Students should verify their course enrollment for May Session courses on-line before attending class on May 5th. Course offerings available in the School of Engineering will be determined by enrollment completed in the March 24 – May 4th registration period.

Summer Sessions available at Vanderbilt:

  • May Session (4-week intensive courses, May 5-May 30)
  • First Session (5 weeks, June 3-July 4)
  • Second Session (5 weeks, July 8-August 8)
  • Full Session (10 weeks, June 3-August 8)

Students may also register for May and summer courses in person Monday and Tuesday, May 5 and 6, from 8:30 a.m. to 4:00 p.m. in the Office of Student Services, room 104 Featheringill Hall. Walk-in registration for full-summer, first-half, and second-half registration is also available on June 3-4 from 8:30 a.m. until 4:00 p.m. in 104 Featheringill Hall. Students taking only second-half courses may register on July 7-8 from 8:30 a.m. until 4:00 p.m. in 104 Featheringill Hall.

Deadlines

Deadlines for the change period (adding or dropping courses with no entry on record and with grade of W) are listed in the Summer Session Calendar or available on-line.

Questions

Please contact Brenda Jordan, Engineering Registrar, or Steve Wadley, Academic Counselor, in the Office of Student Services 104 Featheringill Hall or (615) 343-8061.

Tuition and Fees

Undergraduate students may enroll for 15 to 18 credit hours for $20,970. Tuition for hours fewer than 15 or more than 18 is charged at the rate of approx. $1,398 per hour. Tuition for Master of Engineering students is charged at the rate of $1,747 per hour.

Summer Work at Another Institution

Undergraduates in the School of Engineering may transfer approved credit from accredited colleges. Please see Steve Wadley, the Academic Counselor, in 104 Featheringill Hall for forms and procedures.

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PEABODY College of Education and Human Development

Peabody offers a flexible summer schedule that is designed to meet the needs of full-time students as well as part-time students seeking an enriched summer program. Courses for undergraduates are offered during May Session and the first- and second-half summer sessions. Courses for graduate/professional students are offered during Module One and/or Module Two (four weeks each), and on various weekends.

Admission

Prospective students seeking admission to a professional program at Peabody should make application online by going to peabody.vanderbilt.edu or visiting the Peabody Admissions Office, room 003 Home Economics Building, at least six weeks prior to the anticipated enrollment date. There is no application fee if students apply online.

A non-degree-seeking applicant who holds a bachelor's degree and who wishes to enroll in professional courses at Peabody should apply online at least one week prior to the anticipated enrollment date. A student cannot gain admission and register on the same day.

Registration

Continuing Peabody students register on-line from March 24-May 4, 2014. New professional students who have been admitted for summer 2012 will be mailed registration materials the last week of March and will register by mail or fax. On-site registration will take place in 216 Peabody Administration Building on May 5 (May session), June 3 (First-half session), June 10 (Module One), and July 8 (second-half and Module Two), from 8:30 a.m. to 4:00 p.m. Professional students registering on-site for an 8:00 a.m. Module One class should attend class first and register later in the day. Tuesday, July 9, is the final day for all summer session registrations, including independent studies, readings and research, practica, internships, and dissertation hours.

Auditing Courses

Degree-seeking Peabody professional who are registered for at least one course for credit may audit a Peabody course for a $10 fee and with permission of the instructor. Audits are considered to be a part of the student's regular course load and will be recorded on the student's record. Undergraduate and Special students may not audit courses.

Course Load

Peabody students may not enroll in courses requiring more than twenty-four hours of class time per week. For example, each of the following schedules is acceptable:

  • 12 hours: two 3-hour courses in Module One and two 3-hour courses in Module Two
  • 6 hours: two 3-hour courses during either module. Some combinations of courses constitute an overload and are approved only under extraordinary circumstances.

Tuition and Fees

As listed in the Financial Information section of the Summer Schedule of Courses, students in Peabody College are subject to tuition and fees as follows:

Undergraduate Tuition

Tuition (15-18 hours of enrollment): $20,970
Hourly rate (fewer than 15 or more than 18 hours of enrollment): $1,398 (approx.)
Activities and recreation fee: Approx. $73
Health Insurance Plan: see Rate Schedule in Student Services section
Blair music instruction fee: University students enrolled in individual or group lessons at Blair are charged an instruction fee for one forty-five-minute lesson per week for ten weeks or for twice-weekly forty-five-minute group lessons for the ten-week session. Fees for the summer session are not refundable if the course is dropped after June 1. Instruction fees are subject to change without notice. Fees are formally established by the Board of Trust in May, 2014.

Peabody Professional Tuition

Tuition: Approx. $1,341
Paper Application fee: $40.00 (no fee if application is made online)
Activities and recreation fee: Approx. $65
Health Insurance: See Rate Schedule in Student Services section

Summer Work at Another Institution

Peabody undergraduate students in good standing may take course work during the summer at another four-year, fully-accredited institution for transfer to Vanderbilt University. Generally, only elective credit may be transferred. Students should discuss particular courses with their advisers, then complete a transfer credit form available in the office of Records and Registration, 216 Peabody Administration Building, prior to taking those courses. The deadline for pre-approval is April 11. A grade of C- or higher is required for transfer. Courses may not count as part of the last 24 hours of residence, serve as repeat credit, or be taken on a Pass/Fail basis.

Peabody College Summer Contact Information:

Betty S. Lee, Registrar
Vanderbilt University
216 Administration Building
Peabody Box #323
230 Appleton Place
Nashville, Tennessee 37203-5721
(615) 322-8400

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Graduate School

General Information

The Graduate School sends registration information to departmental offices. Registration/validation instructions and materials for summer session courses will be available to currently enrolled and new students in their departmental offices during the first week of April.

Registration

Graduate students regularly enrolled for the summer session may register in most courses for audit and upon satisfactory attendance will have the courses entered on their transcripts. A $10 fee is charged for each audited course recorded on the transcript. Students must be enrolled in at least one graded course to audit an additional course.

Deadlines for the change period (adding or dropping courses with no entry on record) are listed in the Summer Session Calendar.

Tuition and Fees

Graduate students are charged approx. $1,747 per hour. The minimum charge for students in residence not registered for hourly credit is $200.

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