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Existing Organizations

Organization Registration Renewal for Existing Student Organizations

Eligibility | Policy Compliance | Renew Your Registration | Constitution | Items Needed to Register

Student leaders must renew their organization’s registration each year by completing the registration process within Anchor Link. Renewal instructions can be found below.  The registration process serves to provide current information to Dean of Students office and the University population at large. Organizations are encouraged to examine their missions and memberships and to set goals for the academic year.

Click here to view the privileges of being a Registered Student Organization (RSO).

Eligibility

To be eligible for registration renewal, an organization must:
  • Be organized and run by officers who are full-time registered students as defined by their colleges or schools. Officers must maintain a minimum 2.0 cumulative GPA and may not be on academic or disciplinary probation.
  • Have at least one full-time, permanent, Vanderbilt faculty or staff member as its adviser.
  • Maintain all funds on deposit in an account of good standing through the Office of Financial Affairs and follow appropriate accounting procedures. (Special conditions apply to fraternities, sororities, and Vanderbilt Student Communications divisions.).
  • Be funded by its members or the University (ex. AcFee, departmental funding, member dues).
  • Limit its voting membership to Vanderbilt students, faculty, or staff members. (A limited number of other persons may be elected to honorary or associate membership without voting privileges.)

Policy Compliance

All Registered Student Organizations (RSOs) at Vanderbilt must comply with University policies and regulations, including our nondiscrimination policy.  Your organization, including all members, officers and advisers, must abide by all Vanderbilt regulations, policies, and procedures, as outlined in the Student Handbook.  The signed affirmation statement you will upload during the organization renewal process signifies the compliance of your organization with the University’s nondiscrimination policy.

To Renew Your Organization’s Registration:

  • Log into Anchor Link at anchorlink.vanderbilt.edu and go to your organization’s account.
  • Click the “Register My Organization” button under your organization’s name on the organization’s home page.
  • Follow the instructions provided to complete your registration. Please review the list below for the materials you will need in order to complete the registration process.
  • As you work on the form, the system will save your content each time you click the “Next” button at the bottom of any page. To return to a registration form you have already started, go to “My Involvement” in the top gold toolbar then click “Submissions” and select the “Organization Registrations” tab. Click on the magnifying glass to open your registration and then click on the title of the page you would like to return to.
  • When your organization registration is approved, you will receive an email within the system. You will also receive an email at your Vanderbilt.edu email address if you have “All Notifications” selected on the “Notifications” tab of your profile. This is also how you will receive notification if there is any information missing from your registration. Please be on the lookout for these notifications.
  • Constitution

    Your organization submitted a constitution with your 2012-13 or 2013-14 organization registration submission.  This document was reviewed and approved by the Office of the Dean of Students.  As a result, you will only need to upload a constitution if your organization has made changes to the constitution since your last submission.  You may review your constitution from the “Documents” section of your group’s page on Anchor Link.

    Items Needed for the Student Organization Registration Process:

    1. Name, Email Address, Phone Number, and VUnetID for the President, Vice President, Treasurer, and Secretary;
    2. Name, Email Address and Phone Number for the Faculty or Staff Adviser;
    3. Electronic version of the Organization’s Constitution to upload (ex. Word Doc, PDF)
    4. Electronic version of the Officer and Adviser Affirmation Form, signed by the President and Faculty or Staff Adviser. The form can be scanned in Sarratt 207 and should be uploaded as part of the registration process;
    5. Electronic profile picture to upload (ex. JPEG, PNG);
    6. Vanderbilt.edu email addresses for members not included on your current Anchor Link roster either separated by commas or entered one address per line. It is very important that this information is as accurate as possible.

    If you have questions about renewing your organization’s registration, please contact studentorganizations@vanderbilt.edu or visit Sarratt 207.