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Equipment Rental Rates

Commodore Ballroom and Board of Trust


*The following rates take effect fall 2009.*

 

Labor
(1/2 cost for Student Organizations)

 

University Departments/Non-Profit Groups/Non University

  • Ballroom A, B, or C:
  • Housekeeping- $100**
  • Setup/Teardown- $180*
  • Ballroom AB or BC:
  • Housekeeping- $150**
  • Setup/Teardown- $320*
  • Ballroom ABC:
  • Housekeeping- $200**
  • Setup/Teardown- $400*
  • Board of Trust room
  • Housekeeping- $80**
  • Setup/Teardown- $180*

*This is based on average setup/teardown. Extra setup/teardown charges can apply.

**This is based on average events. Excess cleaning can add charges.

  • Coat Check: $20.00 per hour/person (3 hr min)
  • Technician:
    Dean of Students and Student Organizations- $30.00 per hour/person (3 hr min)
    Off Campus and University Departments- $40.00 per hour/person (3 hr min)

Equipment

Equipment*

Student Organizations/Dean of Students

 University Departments/
Non-Profit Groups/Building Associates		Non university

4'x8' Stage

(Largest stage 24'x36')

(Height 24"-48")

no charge

no charge

 no charge
Pipe and Drape no charge call for quote call for quote
Choral Recording System no charge $20 an hour $100 an hour
Data port no chargeno chargeno charge
Built in Screen no chargeno chargeno charge
Lectern no charge $20 $60

VCR

 no charge $15 $60
DVD no charge $15 $60
LCD video projector no charge $90 $150
Easel no charge $10 $15
Easel paper pad $12 $15 $15
Videoconference $50 an hour$100 an hour $200 an hour
Teleconference $25 an hour$50 an hour$100 an hour
Built in sound system no charge $100 $200
Wireless microphone no charge $20 $25
Lapel microphone no charge $20 $25
Phone Line $60$75$75
Booth set up
(8' table, skirt, 2 chairs, table cover)		 $20 each $25 each $30 each
Conference service charge $75 min $75 min $75 min
Dance Floor no charge $100

$200
Pinspots no charge $15 $20
Stage Wash no charge $125 $150
Gobo (if in stock) no charge $25 $25
Other lighting call for quote call for quote call for quote

Electric Charges

Name of Equipment Student Organizations/Dean of Students University Departments/
Non-Profit Groups/Building Associates		Non university
Regular outlet use no charge for less than 5 $10 per outlet $15 per outlet
200-AMP$5 an hour$15 an hour$25 an hour
400-AMP$10 an hour$20 an hour$40 an hour

*note that Lower level room rental rates include equipment

 

   

Student Life Center | Vanderbilt University
310 25th Avenue South | Nashville, TN 37240
615.343.0371 | 615.343.9737 (fax)