TIMESHEETS

• Keep accurate records of the hours you work. This is checked when your supervisor signs your timesheets and any discrepancies will be noticed and responded to accordingly.
• Depending on when you start working for a department, it may take a couple of pay periods before your pre-printed timesheets are delivered to your department. Until then, it is important to ensure your name and social security number is on the timesheet!
• Print legibly. Use blue or black ink to complete your timesheets. The easier it is to process your timesheet, the more likely you will receive your paychecks on time.
• Submit only one timesheet, per job, per pay period. Do not add hours for a second job to your first job's timesheet. Time worked in defferent departments must be reported separately.
• You must record your start/stop times in the space provided on the bottom portion of the timesheet.
• Complete your daily hours in 1/10 hour increments, NOT fractions. The back of your timesheet will provide instructions for doing this.
• Totals must be completed both across all rows and down all columns.
• The Total Hours Week 1 and 2 box must be completed.
• While school is in session, Undergraduates and International students are limited to working a maximum of 20 hours per week, inclusive of all jobs. Graduate/Professional students are limited to working a maximum of 29.5 hours per week, inclusive al all jobs.
• Timesheets are due on specific dates every two weeks. Supervisors do their best to collect timesheets when they are due, but it is your responsibility to ensure your timesheet is properly and correctly completed and signed by you. There is a listing of timesheet due dates and pay days on this website, but check with your supervisor as an earlier deadline may be required in order to meet administration deadlines. Failure to complete your timesheet in a timely manner will result in a two week delay of your paycheck.
• Checks are available at your department on pay days after about 10:00am unless you have requested your paycheck be mailed to you or be received by direct deposit. (This time is an approximate only - check with your supervisor to see when checks usually come to the office.)
• If you don't receive a paycheck, check with your supervisor first. If the supervisor cannot resolve the issue, then FWS students should call or see the Student Employment Coordinator in the Office of Student Financial Aid. IE students should call or see the Payroll Office.