Getting Paid at Vanderbilt
Time Reporting Required:
Students employed by Vanderbilt University (using either FWS award or Institutional funds) are paid on the University Biweekly A cycle (UBA) or University Monthly 1 pay cycle (UM1). All UBA pay cycles require students to complete the e-Timesheet (electronic). If a student has missed the e-Timesheet processing date for a specific pay cycle then a paper Brown-Back timesheet should be submitted to Student Employment for processing. Your supervisor will direct you as to their procedure for processing your timesheet.
Students employed by the Vanderbilt Medical Center (using either FWS award or Institutional funds) are paid on the Medical Biweekly B cycle (MBB) or Medical Monthly 1 pay cycle (MM1). All MBB pay cycles require students to use Kronos for time reporting. If a student has more than one position on the MBB pay cycle an e-Timesheet will need to be submitted or a paper Green-Back timesheet will need to be submitted to Student Employment for processing.
Timesheets must be submitted by the established deadline for proper approval prior to the upload. All paper timesheets must have an authorized department signature before being submitted to Student Employment for processing. Check with your supervisor to verify the pay cycle you should be following.
Payroll disbursements to student employees may be made as follows:
- A direct deposit to the employee’s financial institutional. This method is recommended. Students may set up direct deposit by logging onto C2HR.
- A deposit to the Vanderbilt Paycard.
- A "live" check. You will need to verify with your supervisor where to pick the check up or have it mailed to your "home" address.