The HireADore Newsletter
March 2017
National Student Employee Appreciation Week
Each year we recognize the importance of the student work experience during National Student Employment Week. National Student Employee appreciation week is April 10th - 14th. Student employees appreciate knowing they are valued. Please be sure to recognize your student workers for their contributions and multitude of roles they fill. We’re sure the students would love a simple thank you or a goody bag of sweet treats as a sign of appreciation. Please email us photos of your week, we love posting to them to our Facebook page. Let’s celebrate our fantastic student workers!
I-9 Required
I-9 needs to be completed prior or within three days of the hire date. If it is not completed within the three days the student will be terminated and unable to work until they have completed the I-9 Process. Original documentation is required. No copies will be accepted.
Section 2 of the I-9 is to be completed at the Baker building, 110 21st Ave, 10th floor . They are open Mondays 7:30 am to 5 pm, Tuesday to Friday 8 am to 5 pm.
Timesheets
All students should be submitting timesheets via the e-timesheet system. Please ensure that your students are using e-timesheet. Paper timesheets are only accepted for a missed prior pay period. Any paper timesheets received will be
processed for the next pay period.
Federal Work Study (FWS) End Dates
The end of the spring term is quickly approaching as well as the end of the 2016-2017 FWS funding. No additional paperwork is required as the position will be automatically switched. FWS end dates are as follows:
FWS will end on 05/01/17 for UM1
FWS will end on 05/0717 for UBA
Direct Deposit Strongly Encouraged
Per Human Resources, direct deposit is a condition of employment at Vanderbilt effective January 1, 2017. Please encourage your students to sign up for direct deposit via C2HR. Students may also complete a Direct Deposit Form and send to Student Employment. Department staff are no longer allowed to pick up paper checks for student employees without direct deposit. The student will have to go to Human Resources,10th floor of the Baker building to pick up their own checks, making sure to take with them valid identification.
Payroll Deadlines
Please visit the University HR payroll calendar: https://hr.vanderbilt.edu/compensation/payroll-calendar.php