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HireADore Newsletter
August 2016

  • Student Online Job Fair

    The virtual online student job fair will be held during the month of August 2016. Be sure to post your open positions on HireADore. Students are searching and interviewing daily!  

  • Federal Work Study 2016-2017

    Federal Work Study students may begin using their funding August 14, 2016.If the student will be paid on a monthly basis, use September 1, 2016 as a hire date.The cost-Share will be 45% FWS and 55 % Department. Departments may begin to request FWS Action Forms now. Please email Student Employment with the student’s full name and VU Commodore ID. Contracts will be sent out, however please note this is peak time in our office.

    If the student does not have a FWS award, the requesting department will receive an email with information regarding the hiring process

  • Payroll Deadlines

    Please visit the University HR payroll calendar: https://hr.vanderbilt.edu/compensation/payroll-calendar.php
                  OR
    VUMC payroll calendar: https://hr.mc.vanderbilt.edu/payroll/payroll-calendar.php  

  • Welcome - New Staff Member

    Melanie Miles has joined the Student Employment team as our Data Coordinator. Melanie will be assisting departments with hiring students as well as processing student payroll. 

  • How to Request a VU Student to Work at VUMC

    1. Hiring Manager: Identify a VU Student; department contacts can use the HireADore site to search for student employees

    2. Hiring Manager: Submit Talent Central Requisition using VTS template, select Felicity Haugen as recruiter

    3. Hiring Manager: Have student create a profile in Talent Central

    4. VTS: Notifies hiring manager upon receipt of requisition

    5. VTS: Sends student employee the I-9, Immunization requirements and criminal-only background check

    6. VTS: Inform Hiring Manager when student clears background check and can start work p>

    7. Hiring Manager: Hire student into their department number and cost center by emailing PAF to

    hrdataprocessing.vumc@vanderbilt.edu and copy Mary Pat Conway  (leave SSN & DOB blank, HR Processing will enter).

    8. Hiring Manager: Request VUMC VUNet ID and VUMC ID Badge

    9. Hiring Manager: Direct student employee to use eTimesheet at  https://webapp.mis.vanderbilt.edu/timesheet  using their with VUMC VUNet ID, following below steps

    Tips:

    • Use the following Job code when completing the PAF: 4424 VU Undergraduate Hourly or 4428 Graduate Research Assistant Monthly

    • Hiring Manager submits ePAC to terminate student employee when assignment is complete

    Currently, there are eTimesheet access issues for VU students working at VUMC. Until resolved, submit paper timesheets to HR Payroll payroll.vumc@vanderbilt.edu 

    Please have your VU student follow these steps to access the eTimesheet application to avoid known issues with the C2HR link: 

    1. Ensure students are using their VUMC VUNet ID and Password (not the VU one) 

    2. Do not access the eTimesheet application by first logging in to C2HR (known issues here) 

    3. Access the eTimesheet application by first going to the VUMC HR website and selecting "HR Systems" under "Most requested resources" on the right side of the page (https://hr.mc.vanderbilt.edu/systems/)