November 2015 - HireADore News
December Graduating Students
Students who graduate in December will need to submit all final timesheets and their position needs to be terminated using ePAC or by submitting a PAF Turnaround. Please add Termination/END as the Action/Reason on the paper PAF. If you use a blank turnaround, please also provide the job code.
Holiday and Winter Break
The fall term ends in early December. During the winter break students may work up to 40 hours per week, all jobs combined. Students are not eligible for “holiday pay” if they work on any of the official Vanderbilt holidays (Thanksgiving Day, Christmas Eve, Christmas Day, and New Year’s Day).
2016 = New Tax Year
The 2015 tax year is coming to an end. Please make sure all your students have been hired, paid correctly, and have submitted all timesheets prior to their leave for the holidays. Their last day of schedule exams is December 19th. Last pay dates for the 2015 tax year:
UBA
= 12/23/15 (for PPE 12/19/15)
MBB
= 12/31/15 (for PPE 12/26/15)
UM1/MM1
= 12/31/15
Any timesheets submitted after the pay period end dates listed above will be paid in the 2016 tax year regardless that the student worked the hours in the 2015 tax year.
2016 W-4’s and 2015 W-2’s
Employers will be sent the 2016 W-4 when it has been made available. It will also be posted to the Forms link on the Student Employment website.
Students who selected “Exempt” as their tax filing status in the 2015 tax year will receive an email because the student’s Exemption status expires on February 16th, 2016. If they wish to continue the exemption status they will be required to submit a new 2016 W-4 .Students are welcome to contact Student Employment with questions.
2015 W-2’s will be sent to employees by the end of January. If a student has not received a W-2 by early February, they should be directed to C2HR where they can print their W-2. It will be found under the “Taxes” tab.
Advertise: 2016 Job Fair
January 1st – January 31st will be the HireADore Online Student Employment Job Fair. Start posting your positions in HireADore soon. Students will be notified of the Job Fair later in December.
Did you know? You can also hire students personally for things like tutoring, childcare, etc. Email Student Employment for more information!
Department Changes/Training
Please let Student Employment know of any changes in staffing so we can update our mail list.
If you are a new administrator responsible for hiring students, you may set up a one on one appointment with Student Employment staff by emailing us with a few dates/times available for your visit to our office.
Student Employment has a Department Guide as well as other important information on their website to help departments with the hiring process of student employees.
Current Forms
Current Forms are located on our website under For Employers > Forms. Please note that the New Employee Information Form is no longer available. Students may complete this information via C2HR. Thank you for using the most current forms!
Emailing Student Employee Paperwork
Please do not email student employee paperwork to Student Employment. We require the original documents with authorized signatures. Please use the drop boxes listed in the Department Guide, campus mail, or deliver to it to our office.