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Hiring Student Workers

More information may be found in the Department Guide.

Undergraduate and all International students are limited to a 19 hours per week, inclusive of all positions, while school is in session. Students may work up to 40 hours per week over holiday and summer breaks.

Graduate/ Professional students are limited to 29.5 hours per week, inclusive of all positions, while school is in session. Academic programs may have additional restrictions on maximum number of hours worked weekly. Students may work up to 40 hours per week over holiday and summer breaks.

Steps Required to Hire a Student Employee

Institutional Employment (Non- FWS)

Employing department completes:

  1. Personnel Action Form (PAF) for new hires
    OR
    Personnel Action Form (Turnaround) for rehires
  2. Choose the Job Code.
  3. Attach all required forms to the PAF by stapling together.
  4. Signatures from authorized department personnel must be on the PAF.
  5. Retain a copy of the PAF. Send approved PAF with the student's additional forms in an envelope marked: Student Employment, 2309 West End Ave.

All New Hire student employees complete:

  1. W-4
  2. I-9 online process only - no paper I-9 forms 

Attach the W-4 to the New Hire PAF and send to Student Employment for proper processing.

 

Federal Work Study Employment (FWS)

Employing department completes:

  1. Request a FWS Action Form from Student Employment. Send: Student's full name, including middle initial to StudentEmployment@vanderbilt.edu.
  2. Complete all the required fields once the FWS Action Form is received. Choose the Job Code and complete the Job Description.
  3. Attach all required forms to the FWS Action Form by stapling together.
  4. Signatures from authorized department personnel must be on the FWS Action Form.
  5. Retain a copy of the FWS Action Form. Send approved FWS Action Form with the student's additional forms to: Student Employment, 2309 West End Ave.

All New Hire student employees complete:

  1. W-4
  2. I-9 online process only - no paper I-9 forms 

Attach the W-4 to the FWS Action Form and send to Student Employment for proper processing.

VUMC hiring departments please visit: https://hr.mc.vanderbilt.edu/vts/managers.php#student.

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All students employed at the University are required to complete the  I-9 Process prior to starting employment for the first time on the Vanderbilt campus. Original documentation will be required. Copies will not be accepted.

HireADore online job bank
and a
SnagAJob mobile app are available.
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