Hiring Student Workers

Institutional Employment
(Not using FWS funding)

Employing department completes:

1. Personnel Action Form (PAF) for new hires Personnel Action Form (Turnaround) for rehires
2. Choose the Job Code.
3. Attach all required forms to the PAF by stapling together.
4. Signatures from authorized department personnel must be on the PAF.
5. Retain a copy of the PAF. Send approved PAF plus student's additional forms to: Student Employment, 2309 West End Ave. Medical departments: Please put in a separate envelope marked STUDENT EMPLOYMENT prior to dropping it into the Medical Payroll dropbox located at MCN.

All New Hire student employees complete:

1. W-4
2. I-9 online process only - no paper I-9 forms 
3. New Employee Information Form

Attach the documents to the New Hire PAF and send to Student Employment for proper processing.

Federal Work Study Employment (FWS funding)

Employing department completes:

1. Request a FWS Action Form from Student Employment.
   Send: Student's full name, including middle initial to StudentEmployment@vanderbilt.edu. Complete all the required fields once the FWS Action Form is received.
2. Choose the Job Code.
3. Attach all required forms to the FWS Action Form by stapling together.
4. Signatures from authorized department personnel must be on the FWS Action Form or an Authorization of Center Number for FWS Employment must be on file in Student Employment.
5. Send approved FWS Action Form plus student's additional forms to: Student Employment, 2309 West End Ave.
   Medical departments: Please put in a separate envelope marked STUDENT EMPLOYMENT prior to dropping it into theMedical Payroll dropbox located at MCN.

All New Hire student employees complete:

1. W-4
2. I-9 online process only - no paper I-9 forms 
3. New Employee Information Form

 Attach the documents to the New Hire FWS Action Form and send to Student Employment for proper processing.