Reservations and Events News

Beginning, Monday, May 14th our summer hours will begin.  You can still search availability and request space 24/7 through Virtual EMS.

It is that time of year again, the summer months are approaching and with that comes finals. If you need a place to study the Student Centers have you covered. Sarratt Student Center will be open 24/7 and the Student Life Center will be extending its hours to 12am during finals. Starting April 24, Sarratt meetings rooms will be available for study space, unless posted otherwise. In the SLC, the Board of Trust Room and Lower Level meeting rooms will be available from 7am-12am on weekdays, and 9am-12am on weekends. Both centers will have space available until the end of exams on May 3. Whether studying alone or in a group, Student Centers is the place to be!

Student leaders are now able to renew their organization's registration for the 2012-13 academic year.  All organizations must renew their registration annually in order to be recognized by the University as a registered student organization (RSO).  The deadline for renewal for the 2012-13 academic year is April 16, 2012.  We encourage you to complete this process as soon as possible so that you are able to begin using Anchor Link for your organization. This year, the registration will be conducted through Anchor Link.

With the approaching renovation of Sarratt/Rand, we are excited to announce that more meeting rooms will be available Fall 2012! These new rooms will provide student organizations more options in Sarratt for their weekly meetings, and will be available for Standing Reservations. Please contact the Reservations & Events office if you have any questions! • Sarratt 331** will include a default set up of classroom for 28, but may be reconfigured upon request with a set up charge. • Sarratt 333** will be a conference room with a capacity of 10. • Sarratt 361** will include a default set up of conference for 20, but may be reconfigured upon request with a set up charge. **Please note, there will not be any built in a/v equipment available in these rooms. Additional rooms will be available in Sarratt/Rand beginning late Fall 2012!

Standing reservations for registered student organizations will open online beginning Wednesday, April 18^th 2012 at 8am for FALL 2012 and SPRING 2013.  Beginning Friday, April 20^th @ 8am standing reservations can be made in our office, by phone or email. Rehearsal space may be requested for the Fall Semester only. Early booking will be available online!!!! Web users will be able to make their requests online through Virtual EMS ONLY beginning Wednesday, April 18th, 2012 @ 8am.  Each registered student organization is allowed to have access to our online reservation system.  If your organization does not have an account, please sign up TODAY! All student organizations must register annually – you must be registered for the 2012-2013 academic year to block space.  Please also remember that in order to make these requests, you must first renew your organization's registration for the 2012-13 academic year.

Are you already planning your events for Spring 2013? If so, the Student Life Center is ready for you! We are currently accepting reservations from Student Organizations, and will begin accepting reservations from all University Departments beginning Monday, March 19. If Student Organizations wish to reserve space now, they must contact the Office of Reservations and Events or the Student Life Center directly until Monday, March 19. Beginning on the 19th interested groups can reserve space by e-mail, on the phone (615.322.2448 or 615.343.0371), through Virtual EMS, or in person.

Already made a reservation with Virtual EMS, but need to add to it?  Check out this video for tips on making the most out of your reservation!  Click here!

Some food for thought when planning your Spring party:

• Boost your budget and embrace your passion for Pinterest – make your party décor
• Have fun with a theme…Earth Day, Arbor Day, St. Patrick’s, Kentucky Derby, baseball and more!
• Create a weather contingency plan for outdoor events – an indoor location or tent.

"Spring is nature's way of saying, "Let's party!" - Robin Williams

Need sound and lights, video and staging production, or want to stream your event live over the internet?  Production Services is here to help!  Serving the Student Life Center, Sarratt Student Center, Commons Center and the Vanderbilt community at large, our team can help make your next event a success.   With over 60 years combined experience, the Production Services staff will go the extra mile for you and your event.  For more information, click here!

Want to book space on campus through Virtual EMS, but don’t have a web account?  Here is a video tutorial to help you do just that!  Follow the step-by-step instructions and you’ll be booking space for your organization or department in no time!  Click here for the video.