Reservations and Events News

Are you needing a quiet place to study? Are you finding it hard to stay awake while studying for finals? If so, come to Sarratt | Rand.  Rooms are reserved for study spaces 24/7 throughout finals.  In addition, take a break from studying with a nice cup of coffee.  December 9th-12th, 6pm-9pm, Sarratt|Rand will be providing free coffee from the Last Drop Coffee Shop.

Have you started planning events for Fall 2013? If so, now is the time to start booking your space in the Student Life Center. In the coming weeks campus groups can begin to reserve space for the Fall 2013 semester. Beginning Monday, November 5, Student Organizations can begin reserving space by contacting the Student Life Center directly or Reservations & Events. Please note that you will not be able to reserve space through Virtual EMS until Monday, November 12. Campus Departments will be able to reserve space beginning Monday, November 12. Space can be reserved by contacting the Student Life Center, Reservations & Events, or through Virtual EMS. If you have questions about reserving space please contact the Student Life Center today at 343-0371 or Reservations & Events at 322-2448.

Film screenings are popular events on campus, but did you know that a Public Performance Rights License must be obtained anytime a film is shown outside a person’s personal home?  The Public Performance Rights are the legal rights held by distributors or producers and temporary permission can be granted to show the film by selling them a Public Performance License.   It does not matter if admission is charged or if the group screening the film is a non-profit organization, school, or library.  If the film is being shown outside the home, it is considered “public”. http://www.vanderbilt.edu/studentcenters/reservations-events/services/show-a-movie

As students leave this weekend to enjoy a much deserved break, Sarratt Student Center | Rand Hall will also observe fall break with the special schedule outlined below: OPEN 7AM - 9PM     Wednesday October 3rd OPEN 7AM - 5PM     Thursday October 4th OPEN 7AM - 5PM      Friday October 5th CLOSED                          Saturday October 6th OPEN 12PM - 12AM   Sunday October 7th Note the Box Office will close 30 minutes prior to the special schedule each day. Call 322-2425 for any questions. Happy Fall Break!

Did you know that Sarratt 345 is available for rehearsals?  It is an empty room that is perfect for rehearsing for your upcoming performance.  Please contact our office today to reserve or request space 24/7 online with Virtual EMS.

The final phase of the Sarratt and Rand project includes several spaces and meeting rooms that you should be aware of.  The spaces listed below will be complete and available beginning Monday October 8^th. You can begin reserving these spaces on Monday September 10^th by contacting Reservations and Events. Here are some of the specifics for each of the spaces that will be available.

• The Rand Lounge (formerly the 1^st floor of the bookstore) is designed for special events and performances for up to 350 people.  The space is equipped with two large screens and projectors along with 4 televisions.  Event set ups are flexible and it is best to contact the Reservations office for more information.   This space will also relieve the lunch time rush in the facility by providing additional dining and seating options.
• The Rand Skylight and Rand Connector are great spaces for receptions for approximately 100 people.  The Rand connector is located at the top of the new staircase from the main floor of Rand Dining Center.  The Rand Skylight is located in the former second floor of the bookstore outside of the Anchor (student organization space).
• Three new conference rooms will be available.  Each of these rooms are equipped with a built in LCD TV and have a fixed conference table to seat 14.
• Rand 308 is a flexible meeting and event space ideal for a speaker or larger meeting.  The capacity will be 48 classroom, 28 conference and 98 theatre style.  Beginning Spring 2013, classes will be held in this space daily, but the space will be available for evening and weekend activities.  This space is equipped with an LCD projector/screen and lectern.  Standing reservations will not be approved in this space.

Please contact the Reservations and Events office to make your requests and for more information.

Welcome Back!!!  We hope you had a fun and exciting summer!  While you were away, relaxing on the beach and soaking up the sun, we were busy getting ready for the thrilling 2012-2013 school year.  Sarratt | Rand Renovation, Anchor Link, new meeting rooms, rehearsal space and more!  Stay tuned in the coming weeks for news about all the great new happenings!

Much like these famous twosomes, Anchor Link and Special Event Registration go hand in hand.  Please ensure you have your upcoming event details placed in Anchor Link for review during the meeting.  All outdoor events, large-scale events, events with alcohol or with off-campus attendees will be required to attend the special event registration meeting.  Please sign up to attend the meeting each week with your event manager in the Reservations and Events office.

Your opinion counted!  More meeting rooms are available to reserve in Sarratt|Rand.  Sarratt 331 is located in the east wing and will seat 28 in conference.  Sarratt 361 is located in the west wing and will seat 22 in conference.  While no a/v is built into these rooms, you can reserve the LCD Television for your meetings.  Please contact Reservations and Events or visit Virtual EMS to check availability and make your request today.  Stay tuned....more meeting rooms to open after Fall Break!

Did you know that if you are planning an outdoor event, large-scale event or an event with alcohol that you must gain approval from the Special Event Registration Committee prior to holding your event? The committee consists of representative(s) from Reservations and Events, Traffic and Parking, Vanderbilt University Police Department, Plant Operations, Health and Wellness, and a designee of the Dean of Students. The committee meets Wednesday, 2:30pm-3:30pm in Sarratt 114. Reservations and Events can assist students with special event planning and ask that students discuss their events with the Registration and Events staff when making reservations, and that students be prepared to present their need for resources at the Special Event Registration Committee meeting. For more information regarding this process, please contact our office directly or view this link:  http://www.vanderbilt.edu/studentcenters/reservations-events/meet/special-event-registration