How do I create a Standing Reservation?

STANDING RESERVATIONS 2010-11

  1. Visit https://apphost1a.its.vanderbilt.edu/ems-osr/

 

  1. Sign into Virtual EMS with your VU email address and password.  If you do not have an account, click here for instructions on how to create one.

 

  1. Select Sarratt Student Center or A&S Rooms to begin your request.

 

  1. Select the Recurrence button.

 

  1. Enter the following information.
  1.  
    • The start and end time of your meeting.
    • The recurrence pattern. (weekly, monthly, or random)
    • Choose the day of the week your meetings occur.
    • Enter the start date of August 24th, 2011 and the end date of April 23rd, 2012.  This is the first and last day of class.
    • Select Apply Recurrence.

 

  1. Enter the attendance expected for your meetings and select Find Space.
  1.  
    • You will now see a list of space available.  The “available” column will list how many dates the space is available out of the number of dates you have requested. (ie, 6/10)

 

  1. Choose the space you prefer.  It may not be available for all of the dates.  Make notes of the dates that are not available.

 

  1. Remove any dates that you will not need.
  • Fall Break is October 6-7th, 2011
  • Thanksgiving Break is November 19-27th, 2011
  • Winter Break is December 9th, 2011-January 9th, 2012
  • Spring Break is March 3-11th, 2012

 

  1. If the space you chose is not available for all of the dates, choose the recurrence button and select random.  Select Find Space.  You may now choose any remaining dates that you still need to complete your reservation.

 

  1. Continue to choose the space you prefer.  You may repeat step 6 & 7 as many times as needed until your choices have been made.

 

  1. Fill out the required information in the details tab: 
  1.  
    • Event Name
    • Event Type
    • Group
    • Contact
    • Phone
    • Email
    • Select Submit Reservation

 

  1. Your request has been made.  Please allow 48 hours to receive your confirmation.