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Equipment Rental Rates

Groups are not allowed to bring in A/V equipment which the Student Centers already have in-house. Arrangements for use of equipment must be finalized two weeks prior for events in large event spaces¹ and five days for small event/meeting spaces. Equipment must remain in the building and may not be rented for use outside of the Student Centers (exceptions do apply, please contact Reservations & Events for more information).

The rates below apply to large event spaces¹ and special use. Please note that small event/meeting spaces include built-in equipment. If additional equipment is required beyond what a small event/meeting space has built-in, additional charges may apply. These rates do not include setup/teardown. Not all equipment is available in all spaces.

Labor Student Organizations University Departments Nonprofit Public/Business
Technician (3 hour minimum) $30/hr $40/hr $40/hr $40/hr
A/V Equipment Student Organizations University Departments Nonprofit Public/Business
Blu-ray Player no charge $15 $30 $60
Camera System² $200 $300 $400 $500
DVD/VHS Player no charge $15 $30 $60
LCD Television no charge $25 $35 $50
LCD Video Projector (built-in) no charge $75 $90 $150
LCD Video Projector Screen (built-in) no charge no charge no charge no charge
LCD Video Projector (portable) no charge $25 $35 $50
LCD Video Projector Screen (portable) no charge $25 $35 $50
Lectern w/ Microphone no charge $20 $40 $60
Lighting – Gobo (in stock) no charge $25 $25 $25
Lighting – Other call for quote call for quote call for quote call for quote
Lighting – Stage Wash no charge $125 $150 $150
Microphone (headset) no charge $20 $50 $75
Microphone (lapel) no charge $20 $50 $75
Microphone (wired) no charge $20 $25 $25
Microphone (wireless) no charge $20 $50 $75
Sound System (built-in)¹ no charge $100 $150 $200
Sound System (portable) call for quote call for quote call for quote call for qoute
Other Equipment Student Organizations University Departments Nonprofit Public/Business
Dance Floor³ no charge $100 $150 $200
Easel no charge no charge no charge no charge
Pipe & Drape call for quote call for quote call for quote call for quote
White Board Easel no charge $10 $15 $15
Services Student Organizations University Departments Nonprofit Public/Business
Audio Recording no charge $50 $75 $75
Teleconference $25 $50 $75 $100
Telephone Line call for quote call for quote call for quote call for quote
Video Conference call for quote call for quote call for quote call for quote
Video Recording call for quote call for quote call for quote call for quote

¹ Sarratt Cinema, Rand Lounge, Commodore Ballroom, Board of Trust Room
² Camera System includes two cameras and a switcher. Technician is not included.
³ Dance Floor is only available in the Commodore Ballroom.