Under state and federal regulations, educational expenses such as tuition and fees are to be covered prior to the release of any credit refund from loan proceeds. Therefore, if there is a balance due on your student account, all loan proceeds must be credited to your account, and the Office of Student Accounts, 110 21st Avenue, Suite 100, Nashville, TN 37203, must be notified in writing or a Refund Request completed in the Office of Student Accounts before a refund check will be issued. For the 2013 spring semester, refunds of credit balances will begin processing January 7, 2013, if financial aid has applied to the student's account and if a refund request is on file.

However, for students who are utilizing the Sallie Mae interest-free payment plan, all payments must be received for the semester before a refund check will be issued. Refunds will be processed for the spring semester beginning March 15, 2013.

If you need to replace a lost, destroyed, or stale-dated refund check please complete the Replace Lost Check form.

In an effort to improve the efficiency of service associated with delivering employee and student reimbursement checks, the following enhancements are being implemented effective February 1, 2013.

All reimbursement check requests payable to a Vanderbilt student or parent must now include a personal mailing address on the form. Checks will be mailed directly from the check printer to a residential address or personal campus mailbox.

Campus mailbox addresses should be in one of the following formats:

Station B Post Office:
PMB 35____ (their 4 digit box number)
2301 Vanderbilt Place
Nashville, TN
37235- ____ (same 4 digit box number)

These new enhancements will result in checks being delivered in a more timely and accurate manner.

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