Under state and federal regulations, educational expenses such as tuition and fees are to be covered prior to the release of any credit refund from loan proceeds. Therefore, if there is a balance due on your student account, all loan proceeds must be credited to your account before a refund will be granted. Note: You must be registered for at least half-time status to receive Title IV funds.

The refund process is automated for Title IV Funds (Stafford, Perkins, PLUS and Supplemental Grants). Students do not need to complete a Refund Request Form:

IF

You are officially enrolled in courses and have a refundable credit balance after tuition and fees have processed

AND

You have indicated on the Federal Student Financial Aid Cash Management Authorization form that all credit balances are to be refunded.

If enrolled, Law School student refund checks will process automatically and be available in the Law School Beasley Admissions Office, Suite 106, beginning Friday, January 4, 2013.

Owen student refund checks will also process automatically and mail to the student's local address beginning Friday, January 4, 2013.

If enrolled, Divinity and Nursing student refund checks will process automatically and mail to the student's local address beginning Friday, January 4, 2013.

If enrolled, Graduate School, Peabody and Engineering Professional student refund checks will process automatically and mail to the student's local address beginning Tuesday, January 4, 2013.

REFUND REQUEST FORM: Students who have a credit balance on their student account and have requested your Title IV funds to be retained in your student account, you may also request a refund with this form or by simply sending an e-mail request to student.accounts@vanderbilt.edu.

Refund Request Form

If you need to replace a lost, destroyed, or stale-dated refund check please complete the Replace Lost Check form.

In an effort to improve the efficiency of service associated with delivering employee and student reimbursement checks, the following enhancements are being implemented effective February 1, 2013.

All reimbursement check requests payable to a Vanderbilt student or parent must now include a personal mailing address on the form. Checks will be mailed directly from the check printer to a residential address or personal campus mailbox.

Campus mailbox addresses should be in the following format:

Station PD Post Office:
PMB 35____ (their 4 digit box number)
230 Appleton Place
Nashville, TN  37203 

These new enhancements will result in checks being delivered in a more timely and accurate manner.

Please direct any questions regarding the refund process to:

Pam Harrison
Telephone: 615-322-4089
pam.harrison@vanderbilt.edu

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