Under state and federal regulations, educational expenses such as tuition and fees are to be covered prior to the release of any credit refund from loan proceeds. Therefore, if there is a balance due on your student account, all loan proceeds must be credited to your account before a refund will be granted. Note: You must be registered for at least half-time status to receive Title IV funds.

The refund process is automated for Title IV Funds (Stafford, Perkins, PLUS and Supplemental Grants). Students do not need to complete a Refund Request Form:

IF

You are officially registered at Vanderbilt University, i.e. the "I AM HERE" flag has been set in the student records system by the respective school registrars

AND

You have indicated on the Federal Student Financial Aid Cash Management Authorization form that all credit balances are to be refunded.

Students in Peabody, Divinity, Owen, Nursing, and Graduate Schools:

Refund checks will be automatically processed and mailed to you at your local address beginning Wednesday, August 24, 2011, for the fall semester and on Friday, January 6, 2012, for the spring semester.

Students in the Law School:

Refund checks will be automatically processed and available in the Law School, Beasley Admissions Office, Suite 106 beginning Wednesday, August 24, 2011, for the fall semester and on Friday, January 6, 2012, for the spring semester.

REFUND REQUEST FORM: Students who have a credit balance on their student account and ARE NOT receiving federal loans may complete and submit a written request for those funds to be refunded to them. If you have requested your Title IV funds to be retained in your student account, you may also request a refund with this form or by simply sending an e-mail request to student.accounts@vanderbilt.edu.

Download the Refund Request Form

If you need to replace a lost, destroyed, or stale-dated refund check please complete the Replace Lost Check form.

Please direct any questions regarding the refund process to:

Pam Harrison
Telephone: 615-322-4089
pam.harrison@vanderbilt.edu

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